1.1 Discussion, consideration & action on a plat of Boyce Road Addition, Lots 1 & 2, Block A. The property contains ± 2.464 acres of land in the F.M. Woodard Survey, Abstract No. 1120, located on the northside of FM 879, ± 590 feet east of the intersection of FM 879 and Boyce Road, in the extraterritorial jurisdiction (ETJ) of Waxahachie, Road & Bridge Precinct 1.

1.2 Discussion, consideration, and action for a one-time variance for the proposed Cole Creek Ranch (Parcel No. 178998) from Volume I, Section V (D) (3) (\) (Special District Development Standards) of the Subdivision & Development Standards to reduce the minimum front setback and side utility easement requirements. The property contains ± 41.25 acres of land located on the south side of FM 879, ± 4,350 feet west of the intersection of Ike Road and FM 879, in the extraterritorial jurisdiction (ETJ) of Waxahachie, Road & Bridge Precinct 1.

1.3 Discussion, consideration & action on a plat of Greystone Estates, Lots 1-13 and 15-20. The property contains ± 32.591 acres of land in the Abraham Snider Survey, Abstract No. 981, located on the east side of Singleton Road, ± 2,400 feet north of the intersection of Singleton Road and Campbell Road, Waxahachie, Road & Bridge Precinct 3.

1.4 Consideration and action to release a performance bond for Greystone Estates, Lots 1-13 and 15-20, Waxahachie, Road & Bridge Precinct 3.

1.5 Discussion, consideration & action on a plat of Jackson Addition. The property contains ± 2.426 acres of land in the J.M. Kinchen Survey, Abstract No. 598, located on the south side of Ozro Road, ± 4,100 feet east of the intersection of Ozro Road and FM 157, Maypearl, Road & Bridge Precinct 3.

1.6 Discussion, consideration & action on a plat of Mi Casita Acres Plat. The property contains ± 3.8 acres of land in the P.T. McCabe Survey, Abstract No. 677, located on the north side of Carolyn Road, ± 1,000 feet west of the intersection of Carolyn Road and LR Campbell Road, Italy, Road & Bridge Precinct 3.

1.7 Discussion, consideration, and action for a one-time variance for 4951 Joe Wilson Road (Parcel No. 179223) from Volume I, Section IV (A) (2) (Residential Lots) of the Subdivision & Development Standards to allow one (1) lot without meeting the minimum road frontage requirement. The property contains ± 3.00 acres of land located on the north side of Joe Wilson Road, ± 520 feet east of the intersection of Joe Wilson Road and Ranch Cedar Road, in the extraterritorial jurisdiction (ETJ) of the City of Midlothian, Road & Bridge Precinct 4.

2.1 Discussion, consideration and approval to purchase a Bomag BW211PD-5 in an amount of $116,080.00 from R.B. Everett & Company for Road & Bridge Precinct 1 using the BuyBoard Cooperative Contract number 597-019.

2.2 Consideration, discussion and approval to renew the following bid RFP-2019-008 Disaster Debris Removal, Reduction, Disposal and other Emergency Debris Related Services with TFR Enterprises (Primary), D&J Enterprises (Secondary), and Crowder Gulf (Tertiary) for a one-year period January 25, 2022 to January 24, 2023.

2.3 Discussion, consideration, and approval to purchase Cisco WebEx Equipment from Flair DataSystems, Inc. in the amount of $18,025.23 using Texas DIR Cooperative Contract No. DIR-TSO-4167 for the Juvenile Services Department using American Rescue Plan Act funds.

2.4 Discussion, consideration and approval to purchase an Etnyre ECS 250 Crack Sealer from R.B. Everett & Company in an amount of $68,656.00 using the BuyBoard Cooperative Contract Number 597-019 for Road & Bridge Precinct 2.

2.5 Authorization to Advertise and Solicit Bids for Hot-Mix Asphalt. Precincts 1, 2, 3 and A

2.6 Discussion, consideration and approval to purchase a 2021 Volvo SD75BF Padfoot Soil Compactor from Romeo Equipment Company in the amount of $105,571.00 using BuyBoard Cooperative Contract Number 597-19 for Road and Bridge Precinct 4.

2.7 Consideration and approval to renew the lease of copiers for the Road and Bridge Precinct 2, Audit and Engineering Departments, from Xerox using the Omnia Partners Cooperative Contract Number R191104 in accordance with the Cooperative Purchasing Program, Chapter 271 of the Texas Government Code.

3.1 Discussion, consideration, and approval of a donation of roadway materials and laborfrom L. Keeley Construction, per Texas Transportation Code §251.019. - Commissioner Precinct 2, Rondy Stinson

3.2 Discussion, consideration, and approval of a resolution establishing the Ellis County Adult Sexual Assault Response Team ("SART") pursuant to Texas Local Government Code, §351, Subchapter J. - County and District Attorney, Ann Montgomery

3.3 (Part 1 of 2) Discussion, consideration, and approval to increase contract amount for Campbell & Associates Law Firm PC, related to Texas Bar administrative matter. - County & District Attorney, Ann Montgomery

3.4 Discussion, consideration, and approval of the ARPA purchase policy for non-infrastructure purchases. - County Auditor, Janet Martin

3.5 Auditor requests permission to pay FY2021 invoices using FY2022 funds in the amount of $22,765.22. List is attached. - County Auditor, Janet Martin

3.6 (Part 1 of 2) Discussion, consideration, and approval to purchase and make payment of an IT item in the amount of $64,371.00. Amount was approved of in the FY2022 Budget. - County Auditor, Janet Martin

3.7 Approval for Sheriff Brad Norman to donate two Setina prisoner cages to the Italy Police Department for two 2014 Chevrolet Tahoe's they purchased from TX DPS. The Ellis County Sheriff's Office has numerous of these cages that we will eventually surplus since they are year and model specific. - County Sheriff, Brad Norman

3.8 Consider and approve annual Software as a Service Agreement with TechShare, LGC to provide Indigent Defense software for calendar year 2022. Invoice amount is $8,839.00. To be paid out of Indigent Budget. - Indigent Defense, Susan Soros

3.9 Approval for the destruction of documents from the Tax Office and possibly other offices archives. These documents are no longer required to be retained by state law. The documents will be removed from storage and taken to the Gerdau Metals Recycling Facility in Midlothian, TX. They have agreed to incinerate the documents at no charge to the county. - Tax Collector Assessor, Richard Rozier

3.10 Discussion, consideration and reappointment of Ellis County Fire Marshal, Tim Birdwell for a 2-year period beginning December 14, 2021 and ending December 14, 2023. - Fire Marshal, Tim Birdwell

3.11 Discussion, consideration and acceptance of Ellis County Fire Marshal Surety Bond. - Fire Marshal, Tim Birdwell

3.12 Discussion, consideration and approval of a Change Order to McKinstry's Energy Savings Performance Contract. McKinstry, Jorge Moreno

3.13 Discussion, update and review of McKinstry's implementation with respect to contract specifications. - Commissioner, Pet. ff3, Paul Perry

3.14 (Part 1 of 2) Discussion, consideration, and approval to take action to enforce maintenance bond and compliance with Ellis County Quality Growth Initiatives roadway and subdivision standards regarding Eyrie Meadows subdivision in Precinct 3. - Department of Development, Alberto Mares

3.15 Discussion and presentation regarding numbering of ballots for each election according to the Texas Election Code. - Elections Administrator, Jana Onyon

3.6 (Part 2 of 2) Discussion, consideration, and approval to purchase and make payment of an IT item in the amount of $64,371.00. Amount was approved of in the FY2022 Budget. - County Auditor, Janet Martin

RECESS TO CONVENE TO EXECUTIVE SESSION

4.3 Pursuant to Chapter §551.071 of the Government Code, consultation with legal counsel regarding pending or contemplated litigation, including pending legal proceedings concerning Texas State Bar administrative matter.

3.3 (Part 2 of 2) Discussion, consideration, and approval to increase contract amount for Campbell & Associates Law Firm PC, related to Texas Bar administrative matter. - County & District Attorney, Ann Montgomery

3.14 (Part 2 of 2) Discussion, consideration, and approval to take action to enforce maintenance bond and compliance with Ellis County Quality Growth Initiatives roadway and subdivision standards regarding Eyrie Meadows subdivision in Precinct 3. - Department of Development, Alberto Mares

Dec 14, 2021 Commissioners Court

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OPENING COURT

CONSENT AGENDA

1.1 Discussion, consideration & action on a plat of Boyce Road Addition, Lots 1 & 2, Block A. The property contains ± 2.464 acres of land in the F.M. Woodard Survey, Abstract No. 1120, located on the northside of FM 879, ± 590 feet east of the intersection of FM 879 and Boyce Road, in the extraterritorial jurisdiction (ETJ) of Waxahachie, Road & Bridge Precinct 1.

1.2 Discussion, consideration, and action for a one-time variance for the proposed Cole Creek Ranch (Parcel No. 178998) from Volume I, Section V (D) (3) (\) (Special District Development Standards) of the Subdivision & Development Standards to reduce the minimum front setback and side utility easement requirements. The property contains ± 41.25 acres of land located on the south side of FM 879, ± 4,350 feet west of the intersection of Ike Road and FM 879, in the extraterritorial jurisdiction (ETJ) of Waxahachie, Road & Bridge Precinct 1.

1.3 Discussion, consideration & action on a plat of Greystone Estates, Lots 1-13 and 15-20. The property contains ± 32.591 acres of land in the Abraham Snider Survey, Abstract No. 981, located on the east side of Singleton Road, ± 2,400 feet north of the intersection of Singleton Road and Campbell Road, Waxahachie, Road & Bridge Precinct 3.

1.4 Consideration and action to release a performance bond for Greystone Estates, Lots 1-13 and 15-20, Waxahachie, Road & Bridge Precinct 3.

1.5 Discussion, consideration & action on a plat of Jackson Addition. The property contains ± 2.426 acres of land in the J.M. Kinchen Survey, Abstract No. 598, located on the south side of Ozro Road, ± 4,100 feet east of the intersection of Ozro Road and FM 157, Maypearl, Road & Bridge Precinct 3.

1.6 Discussion, consideration & action on a plat of Mi Casita Acres Plat. The property contains ± 3.8 acres of land in the P.T. McCabe Survey, Abstract No. 677, located on the north side of Carolyn Road, ± 1,000 feet west of the intersection of Carolyn Road and LR Campbell Road, Italy, Road & Bridge Precinct 3.

1.7 Discussion, consideration, and action for a one-time variance for 4951 Joe Wilson Road (Parcel No. 179223) from Volume I, Section IV (A) (2) (Residential Lots) of the Subdivision & Development Standards to allow one (1) lot without meeting the minimum road frontage requirement. The property contains ± 3.00 acres of land located on the north side of Joe Wilson Road, ± 520 feet east of the intersection of Joe Wilson Road and Ranch Cedar Road, in the extraterritorial jurisdiction (ETJ) of the City of Midlothian, Road & Bridge Precinct 4.

2.1 Discussion, consideration and approval to purchase a Bomag BW211PD-5 in an amount of $116,080.00 from R.B. Everett & Company for Road & Bridge Precinct 1 using the BuyBoard Cooperative Contract number 597-019.

2.2 Consideration, discussion and approval to renew the following bid RFP-2019-008 Disaster Debris Removal, Reduction, Disposal and other Emergency Debris Related Services with TFR Enterprises (Primary), D&J Enterprises (Secondary), and Crowder Gulf (Tertiary) for a one-year period January 25, 2022 to January 24, 2023.

2.3 Discussion, consideration, and approval to purchase Cisco WebEx Equipment from Flair DataSystems, Inc. in the amount of $18,025.23 using Texas DIR Cooperative Contract No. DIR-TSO-4167 for the Juvenile Services Department using American Rescue Plan Act funds.

2.4 Discussion, consideration and approval to purchase an Etnyre ECS 250 Crack Sealer from R.B. Everett & Company in an amount of $68,656.00 using the BuyBoard Cooperative Contract Number 597-019 for Road & Bridge Precinct 2.

2.5 Authorization to Advertise and Solicit Bids for Hot-Mix Asphalt. Precincts 1, 2, 3 and A

2.6 Discussion, consideration and approval to purchase a 2021 Volvo SD75BF Padfoot Soil Compactor from Romeo Equipment Company in the amount of $105,571.00 using BuyBoard Cooperative Contract Number 597-19 for Road and Bridge Precinct 4.

2.7 Consideration and approval to renew the lease of copiers for the Road and Bridge Precinct 2, Audit and Engineering Departments, from Xerox using the Omnia Partners Cooperative Contract Number R191104 in accordance with the Cooperative Purchasing Program, Chapter 271 of the Texas Government Code.

3.1 Discussion, consideration, and approval of a donation of roadway materials and laborfrom L. Keeley Construction, per Texas Transportation Code §251.019. - Commissioner Precinct 2, Rondy Stinson

3.2 Discussion, consideration, and approval of a resolution establishing the Ellis County Adult Sexual Assault Response Team ("SART") pursuant to Texas Local Government Code, §351, Subchapter J. - County and District Attorney, Ann Montgomery

3.3 (Part 1 of 2) Discussion, consideration, and approval to increase contract amount for Campbell & Associates Law Firm PC, related to Texas Bar administrative matter. - County & District Attorney, Ann Montgomery

3.4 Discussion, consideration, and approval of the ARPA purchase policy for non-infrastructure purchases. - County Auditor, Janet Martin

3.5 Auditor requests permission to pay FY2021 invoices using FY2022 funds in the amount of $22,765.22. List is attached. - County Auditor, Janet Martin

3.6 (Part 1 of 2) Discussion, consideration, and approval to purchase and make payment of an IT item in the amount of $64,371.00. Amount was approved of in the FY2022 Budget. - County Auditor, Janet Martin

3.7 Approval for Sheriff Brad Norman to donate two Setina prisoner cages to the Italy Police Department for two 2014 Chevrolet Tahoe's they purchased from TX DPS. The Ellis County Sheriff's Office has numerous of these cages that we will eventually surplus since they are year and model specific. - County Sheriff, Brad Norman

3.8 Consider and approve annual Software as a Service Agreement with TechShare, LGC to provide Indigent Defense software for calendar year 2022. Invoice amount is $8,839.00. To be paid out of Indigent Budget. - Indigent Defense, Susan Soros

3.9 Approval for the destruction of documents from the Tax Office and possibly other offices archives. These documents are no longer required to be retained by state law. The documents will be removed from storage and taken to the Gerdau Metals Recycling Facility in Midlothian, TX. They have agreed to incinerate the documents at no charge to the county. - Tax Collector Assessor, Richard Rozier

3.10 Discussion, consideration and reappointment of Ellis County Fire Marshal, Tim Birdwell for a 2-year period beginning December 14, 2021 and ending December 14, 2023. - Fire Marshal, Tim Birdwell

3.11 Discussion, consideration and acceptance of Ellis County Fire Marshal Surety Bond. - Fire Marshal, Tim Birdwell

3.12 Discussion, consideration and approval of a Change Order to McKinstry's Energy Savings Performance Contract. McKinstry, Jorge Moreno

3.13 Discussion, update and review of McKinstry's implementation with respect to contract specifications. - Commissioner, Pet. ff3, Paul Perry

3.14 (Part 1 of 2) Discussion, consideration, and approval to take action to enforce maintenance bond and compliance with Ellis County Quality Growth Initiatives roadway and subdivision standards regarding Eyrie Meadows subdivision in Precinct 3. - Department of Development, Alberto Mares

3.15 Discussion and presentation regarding numbering of ballots for each election according to the Texas Election Code. - Elections Administrator, Jana Onyon

3.6 (Part 2 of 2) Discussion, consideration, and approval to purchase and make payment of an IT item in the amount of $64,371.00. Amount was approved of in the FY2022 Budget. - County Auditor, Janet Martin

RECESS TO CONVENE TO EXECUTIVE SESSION

4.3 Pursuant to Chapter §551.071 of the Government Code, consultation with legal counsel regarding pending or contemplated litigation, including pending legal proceedings concerning Texas State Bar administrative matter.

3.3 (Part 2 of 2) Discussion, consideration, and approval to increase contract amount for Campbell & Associates Law Firm PC, related to Texas Bar administrative matter. - County & District Attorney, Ann Montgomery

3.14 (Part 2 of 2) Discussion, consideration, and approval to take action to enforce maintenance bond and compliance with Ellis County Quality Growth Initiatives roadway and subdivision standards regarding Eyrie Meadows subdivision in Precinct 3. - Department of Development, Alberto Mares

Dec 14, 2021 Commissioners Court

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