County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act. Motion to Open Court. Invocation and Pledge of Allegiance - Commissioner Bill Dodson
CONSENT AGENDA - Consideration and Action: Administrative: Al Approval of Regular Bills, Payroll, and Officers' Reports A2 Approval of a resolution in support of the Meals-on-Wheels of Johnson & Ellis County applying for a grant from the Texas Department of Agriculture Home -Delivered Meal Grant Program. A3 Approval of salary supplements for the County Attorney's Office to be paid with funds received and transferred from the County & District Attorney Asset Forfeiture Funds to the County Attorney salary line for Lindy Beaty in the amount of $3,358.00 annually. - Patrick Wilson, County & District Attorney A4 Approval of salary supplements for the County Attorney's Office to be paid with State Apportionment funds received from Texas Comptroller of Public Accounts for discretionary expenses for Lindy Beaty in the amount of $1,175.00 annually. - Patrick Wilson, County & District Attorney A5 Approval of the Official Minutes for September 8, 2014, September 15, 2014 and September 22, 2014. - Cindy Polley, County Clerk Financial: Fl From001-0612-50803 Furniture.Fixtures$400.00To 001-0612-50703 Telephone $400.00. -Nay, Constable, Pet. 2 F2 From 012-0755-50911 Gravel $25,000.00 To 012-0755-50915 Asphalt $25,000.00.-Ron Brown, Commissioner, Pet 4 F3 From 001-0430-50802 Equipment $1269.66 To 001-0430-50819 Computers $1269.66. - Joe Stewart, Fire Marshal/EMC
DEPARTMENT OF COUNTY DEVELOPMENT Consideration and action as may be appropriate regarding the following matters: Final plat - Oak Vista Estates, 5 lots, at the location of Oak Vista Road and F.M. 1446 in Road and Bridge Pet. 3, requested by Jim Strawn.
PURCHASING Consideration and action as may be appropriate regarding the following matters: To renew bid 2012-012 Preventative Maintenance Service Agreement for HVAC & Mechanical Systems with Performance A/C for a one (1) year renewal period, from January 1, 2015 through December 31, 2015.
To renew bid RFP-2013-002 Convenience Store Fuel with Pearman Oil & LP Gas, Inc. for a one (1) year renewal period, from January 1, 2015 through December31, 2015.
To renew bid G-2013-012 Janitorial Supplies with Ennis Janitorial and DeSoto Janitorial Supply 6 a one (1) year renewal period, from January 1, 2015 through December 31, 2015.
To renew bid RFP-2013-001 Wholesale Gas & Diesel with Avenue Fuel for a one (1) year renewal period, from January 1, 2015 through December 31, 2015.
To renew bid RFP-2013-004 Bridge ad Headwall Repair with Neyland Bridge Company and James R. Bolton Construction for a one (1) year renewal period, from January 1,2015 through December 31,2015.
To award Bid RFP-2014-007 for Construction of the Records Storage Building to Hasen Inc, not to exceed $725,000.00.
John K. Kiset, P.E., Assistant Area Engineer for Texas Department of Transportation- Ellis County to present update of IH-35E South of Waxahachie project. - Ron Brown, Commissioner, Pet. 4
Approval of Interlocal Cooperation Contract between County of Ellis and City of Oak Leaf. - Ron Brown, Commissioner, Pet. 4
Approval of Interlocal Cooperation Contract between City of Maypearl and Ellis County, Pet. 3. -Paul Perry, Commissioner, Pet. 3
To enter into an interlocal agreement between Ellis County and the City of Ennis to provide permanent access to the communications tower being purchased by Ellis County that is located at 185 Old FM 85 on City of Ennis property. -Joe Wliite, County Engineer
For the County Judge to sign a contact between Ellis County and Region 10 Education Service Center for the purchase of a communications tower located at 185 Old FM 85 near Ennis. The acquisition of this tower for the amount of $35,000 has previously been approved by the Commissioners' Court and is contingent upon the execution of an interlocal between Ellis County and the City of Ennis to allow permanent access. - Toe Wliite, County Engineer
To enact a Burn Ban Order for Ellis County effective immediately. - Joe Stewart, Fire Marshal
RECESS TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551, 4.1 Pursuant to § 5 51.071 of the Government Code, consultation with counsel concerning a settlement offer involving Chris Skrivanek concerning property damage to his 1948 Pontiac Torpedo from rocks thrown from a mower owned and operated by an employee of Ellis County. 4.2 Pursuant to § 551.071 of the Texas Government Code, consultation with attorney concerning a settlement offer or contemplated litigation by Joshua Hibschman. ADJOURNMENT OF EXECUTIVE SESSION
Authorizing the County Attorney to offer and settle a claim on behalf of Ellis County involving Chris Skrivanek concerning property damage to his 1948 Pontiac Torpedo from rocks thrown from a mower owned and operated by an employee of Ellis County, including obtaining a release of all claims. ADJOURNMENT
County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act. Motion to Open Court. Invocation and Pledge of Allegiance - Commissioner Bill Dodson
CONSENT AGENDA - Consideration and Action: Administrative: Al Approval of Regular Bills, Payroll, and Officers' Reports A2 Approval of a resolution in support of the Meals-on-Wheels of Johnson & Ellis County applying for a grant from the Texas Department of Agriculture Home -Delivered Meal Grant Program. A3 Approval of salary supplements for the County Attorney's Office to be paid with funds received and transferred from the County & District Attorney Asset Forfeiture Funds to the County Attorney salary line for Lindy Beaty in the amount of $3,358.00 annually. - Patrick Wilson, County & District Attorney A4 Approval of salary supplements for the County Attorney's Office to be paid with State Apportionment funds received from Texas Comptroller of Public Accounts for discretionary expenses for Lindy Beaty in the amount of $1,175.00 annually. - Patrick Wilson, County & District Attorney A5 Approval of the Official Minutes for September 8, 2014, September 15, 2014 and September 22, 2014. - Cindy Polley, County Clerk Financial: Fl From001-0612-50803 Furniture.Fixtures$400.00To 001-0612-50703 Telephone $400.00. -Nay, Constable, Pet. 2 F2 From 012-0755-50911 Gravel $25,000.00 To 012-0755-50915 Asphalt $25,000.00.-Ron Brown, Commissioner, Pet 4 F3 From 001-0430-50802 Equipment $1269.66 To 001-0430-50819 Computers $1269.66. - Joe Stewart, Fire Marshal/EMC
DEPARTMENT OF COUNTY DEVELOPMENT Consideration and action as may be appropriate regarding the following matters: Final plat - Oak Vista Estates, 5 lots, at the location of Oak Vista Road and F.M. 1446 in Road and Bridge Pet. 3, requested by Jim Strawn.
PURCHASING Consideration and action as may be appropriate regarding the following matters: To renew bid 2012-012 Preventative Maintenance Service Agreement for HVAC & Mechanical Systems with Performance A/C for a one (1) year renewal period, from January 1, 2015 through December 31, 2015.
To renew bid RFP-2013-002 Convenience Store Fuel with Pearman Oil & LP Gas, Inc. for a one (1) year renewal period, from January 1, 2015 through December31, 2015.
To renew bid G-2013-012 Janitorial Supplies with Ennis Janitorial and DeSoto Janitorial Supply 6 a one (1) year renewal period, from January 1, 2015 through December 31, 2015.
To renew bid RFP-2013-001 Wholesale Gas & Diesel with Avenue Fuel for a one (1) year renewal period, from January 1, 2015 through December 31, 2015.
To renew bid RFP-2013-004 Bridge ad Headwall Repair with Neyland Bridge Company and James R. Bolton Construction for a one (1) year renewal period, from January 1,2015 through December 31,2015.
To award Bid RFP-2014-007 for Construction of the Records Storage Building to Hasen Inc, not to exceed $725,000.00.
John K. Kiset, P.E., Assistant Area Engineer for Texas Department of Transportation- Ellis County to present update of IH-35E South of Waxahachie project. - Ron Brown, Commissioner, Pet. 4
Approval of Interlocal Cooperation Contract between County of Ellis and City of Oak Leaf. - Ron Brown, Commissioner, Pet. 4
Approval of Interlocal Cooperation Contract between City of Maypearl and Ellis County, Pet. 3. -Paul Perry, Commissioner, Pet. 3
To enter into an interlocal agreement between Ellis County and the City of Ennis to provide permanent access to the communications tower being purchased by Ellis County that is located at 185 Old FM 85 on City of Ennis property. -Joe Wliite, County Engineer
For the County Judge to sign a contact between Ellis County and Region 10 Education Service Center for the purchase of a communications tower located at 185 Old FM 85 near Ennis. The acquisition of this tower for the amount of $35,000 has previously been approved by the Commissioners' Court and is contingent upon the execution of an interlocal between Ellis County and the City of Ennis to allow permanent access. - Toe Wliite, County Engineer
To enact a Burn Ban Order for Ellis County effective immediately. - Joe Stewart, Fire Marshal
RECESS TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551, 4.1 Pursuant to § 5 51.071 of the Government Code, consultation with counsel concerning a settlement offer involving Chris Skrivanek concerning property damage to his 1948 Pontiac Torpedo from rocks thrown from a mower owned and operated by an employee of Ellis County. 4.2 Pursuant to § 551.071 of the Texas Government Code, consultation with attorney concerning a settlement offer or contemplated litigation by Joshua Hibschman. ADJOURNMENT OF EXECUTIVE SESSION
Authorizing the County Attorney to offer and settle a claim on behalf of Ellis County involving Chris Skrivanek concerning property damage to his 1948 Pontiac Torpedo from rocks thrown from a mower owned and operated by an employee of Ellis County, including obtaining a release of all claims. ADJOURNMENT