County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act. Motion to Open Court. Invocation and Pledge of Allegiance - Commissioner Dennis Robinson
CONSENT AGENDA - Consideration and Action: Administrative: Al Approval of Regular Bills, Payroll, and Officers1 Reports A2 Approval of the Statement of Elected/Appointed Official and Oath of Office for the following Emergency Service District Board Members: o ESD #5 ? Stephen Solomon ? Samuel Duane Laney ? Bruce Moore o ESD #6 • Bill Gilliand ? Tommy Hamilton ? Charles McCormack ? Bill Derden c ESD #7 ? Cheryl Duckworth ? David Futral Ellis Count)' Commissioners Court Meeting March 23, 2015 www.co.ellis.tx.us ? Jim Pharr o ESD#8 ? Everett Russell o ESD#9 ? John Griffin Hancock ? Douglas Young A3 February 2015 Travel Reports of the Texas AgriLife Extension Office -Mark Arnold, Agriculture -Rita Hodges, Family & Consumer Science -Megan Parr, 4H A4 Review and acceptance of the 2014 Racial Profiling Report for Ellis County Constable, Precinct 1. - Roy Ca I lender Jr., Constable, Pet. 1 A5 Approval of the Official Minutes for January 26,2015, February 9, 2015, & February 24, 2015. - Cindy Policy, County Clerk Financial: Fl From 001-0360-40096 LEOSE Training- Revenue $974.75 To 001-0360-50820 LEOSE Training $974.75. -Patrick Wilson, County & District Attorney F2 Approve refund of overpayment to the following account for payment in error: Refund to be issued to: Account Amount Due Gateway Mortgage Group, LLC 228890 $2,749.40 Gateway Mortgage Group, LLC 232354 $3,194.58 GWG Wood Group, Inc. 99200126700013800 $4,306.25 F3 From 006-0754-40010 Sale of Equipment $9,943.75,006-0754-40004 Sale of Material $4,699.10 To 006-0754-50802 Purchase of Equipment $9,943.75,006-0754-50906 Culverts $4,699.10. -Kyle Butler, Commissioner, Pet. 4 F4 From 001-0150-50836 443rd Atty's $150,000, 001-0140-50822 Legal Fees $5,000.00, 001-0140- 50557 Workers Comp $ 60,000.00, 001-0140-50939 Courthouse Security Contract Services $40,000.00, 001-0140-50560 Compensatory/Fringe $25,000.00, 001-0140-50887 Radio Tower $25,000.00, 001-0140-50837 Postmortem Exams $25,000.00 To 001-0140-50558 Contingency. Reserves $14,000.00, 001-0140-50802 Equipment/Maintenance/Repairs $90,000.00, 001-0140-50807 Other Expenses $226,000.00. Simplified Plat; SPl Tanglewood Hollow, Phase 2, 2 lots, East Highland Road, requested by Patricia Ruyle, Road and Bridge Pet. 4.
DEPARTMENT OF COUNTY DEVELOPMENT Consideration and action as may be appropriate regarding the following matters: Grant a one-time variance from County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes as it relates to the requirement of 150' of county
PURCHASING Consideration and action as may be appropriate regarding the following matters: To declare the following item as surplus and to be disposed of in accordance with Local Government Code 263 - Alamo Boom Ditcher, from Road and Bridge Precinct 4.
To approve monthly rental agreement from Romeo for a Dynapac CA250 for Road and Bridge Precinct 1, in accordance with Local Government Code.
To approve the purchase of two fleet trucks for Road & Bridge Precinct 2 at a cost of $ 15,705.90 each, in accordance with Local Government Code.
ADMINISTRATIVE Consideration and action as may be appropriate regarding the following matters: 3.1 To approve a resolution in support of H.B. 1187, which would designate the portion of U.S. Higliway 287 between its intersection with Rex Odom Drive and its intersection with Kimble Road as the Chris Kyle and Chad Littlefield Memorial Highway. - Carol Bush, County Judge
3.3 To approve expenditures of equipment, software, and supplies relating to Image Cash Letter and Business Deposit Capture for Tax Assessor-Collector and Treasurer. - Cheryl Chambers, Treasurer 3.4 To approve the Amendment to Comerica Business and Personal Deposit Account Contract. - Cheryl Chambers, Treasurer
PUBLIC HEARING Pursuant to §251.152 of the Texas Transportation Code, public hearing to discuss the installation of stop signs on Oak Tree Lane at the following two locations: 1) The southern intersection of Lake Grove Loop and Oak Tree Lane; and 2) The Intersection of Sheparkon Drive and Oak Tree Lane in Ellis County, Texas - Precinct #3.
RECONVENE TO REGULAR SESSION To request the installation of stop signs on Oak Tree Lane at the following two locations: 1) The southern intersection of Lake Grove Loop and Oak Tree Lane; and 2) The intersection of Sheparkon Drive and Oak Tree Lane in Ellis County, Texas, Pet. 3. - Paul Perry, Commissioner, Pet, 3
Authorization for County Judge to execute audit engagement letter with Pattillo, Brown & Hill, LLP. - Mike Navarro, Auditor
To approve a work order between the City of Pecan Hill and Ellis County Road & Bridge Pet. 1, to rebuild and resurface streets in the City of Pecan Hill with 2 course chip seal and spot base as needed. - Dennis Robinson, Commissioner, Pet. 1
To approve a work order between the city of Palmer and Ellis County Road & Bridge Pet. 1, to rebuild and resurface streets in the City of Palmer with 2 course chip seal and spot base as needed. -Dennis Robinson, Commissioner, Pet. 1
EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise maybe permitted under 551. 4.1 Pursuant to §551.076 of the Government Code, consultation to deliberate the deployment, or specific occasions for implementation, of security personnel or devices within the Ellis County Courts and Administration Building and the Historic Courthouse. 4.2 Pursuant to §551.074 of the Government Code, consultation to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the Purchasing Agent. 4.3 Pursuant to §551.074 of the Government Code, consultation to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the Fire Marshal EMC.
To approve the 3 year agreement with BAT for security of certain Ellis County offices. - John Bridges, Tax Assessor/Collector
County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act. Motion to Open Court. Invocation and Pledge of Allegiance - Commissioner Dennis Robinson
CONSENT AGENDA - Consideration and Action: Administrative: Al Approval of Regular Bills, Payroll, and Officers1 Reports A2 Approval of the Statement of Elected/Appointed Official and Oath of Office for the following Emergency Service District Board Members: o ESD #5 ? Stephen Solomon ? Samuel Duane Laney ? Bruce Moore o ESD #6 • Bill Gilliand ? Tommy Hamilton ? Charles McCormack ? Bill Derden c ESD #7 ? Cheryl Duckworth ? David Futral Ellis Count)' Commissioners Court Meeting March 23, 2015 www.co.ellis.tx.us ? Jim Pharr o ESD#8 ? Everett Russell o ESD#9 ? John Griffin Hancock ? Douglas Young A3 February 2015 Travel Reports of the Texas AgriLife Extension Office -Mark Arnold, Agriculture -Rita Hodges, Family & Consumer Science -Megan Parr, 4H A4 Review and acceptance of the 2014 Racial Profiling Report for Ellis County Constable, Precinct 1. - Roy Ca I lender Jr., Constable, Pet. 1 A5 Approval of the Official Minutes for January 26,2015, February 9, 2015, & February 24, 2015. - Cindy Policy, County Clerk Financial: Fl From 001-0360-40096 LEOSE Training- Revenue $974.75 To 001-0360-50820 LEOSE Training $974.75. -Patrick Wilson, County & District Attorney F2 Approve refund of overpayment to the following account for payment in error: Refund to be issued to: Account Amount Due Gateway Mortgage Group, LLC 228890 $2,749.40 Gateway Mortgage Group, LLC 232354 $3,194.58 GWG Wood Group, Inc. 99200126700013800 $4,306.25 F3 From 006-0754-40010 Sale of Equipment $9,943.75,006-0754-40004 Sale of Material $4,699.10 To 006-0754-50802 Purchase of Equipment $9,943.75,006-0754-50906 Culverts $4,699.10. -Kyle Butler, Commissioner, Pet. 4 F4 From 001-0150-50836 443rd Atty's $150,000, 001-0140-50822 Legal Fees $5,000.00, 001-0140- 50557 Workers Comp $ 60,000.00, 001-0140-50939 Courthouse Security Contract Services $40,000.00, 001-0140-50560 Compensatory/Fringe $25,000.00, 001-0140-50887 Radio Tower $25,000.00, 001-0140-50837 Postmortem Exams $25,000.00 To 001-0140-50558 Contingency. Reserves $14,000.00, 001-0140-50802 Equipment/Maintenance/Repairs $90,000.00, 001-0140-50807 Other Expenses $226,000.00. Simplified Plat; SPl Tanglewood Hollow, Phase 2, 2 lots, East Highland Road, requested by Patricia Ruyle, Road and Bridge Pet. 4.
DEPARTMENT OF COUNTY DEVELOPMENT Consideration and action as may be appropriate regarding the following matters: Grant a one-time variance from County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes as it relates to the requirement of 150' of county
PURCHASING Consideration and action as may be appropriate regarding the following matters: To declare the following item as surplus and to be disposed of in accordance with Local Government Code 263 - Alamo Boom Ditcher, from Road and Bridge Precinct 4.
To approve monthly rental agreement from Romeo for a Dynapac CA250 for Road and Bridge Precinct 1, in accordance with Local Government Code.
To approve the purchase of two fleet trucks for Road & Bridge Precinct 2 at a cost of $ 15,705.90 each, in accordance with Local Government Code.
ADMINISTRATIVE Consideration and action as may be appropriate regarding the following matters: 3.1 To approve a resolution in support of H.B. 1187, which would designate the portion of U.S. Higliway 287 between its intersection with Rex Odom Drive and its intersection with Kimble Road as the Chris Kyle and Chad Littlefield Memorial Highway. - Carol Bush, County Judge
3.3 To approve expenditures of equipment, software, and supplies relating to Image Cash Letter and Business Deposit Capture for Tax Assessor-Collector and Treasurer. - Cheryl Chambers, Treasurer 3.4 To approve the Amendment to Comerica Business and Personal Deposit Account Contract. - Cheryl Chambers, Treasurer
PUBLIC HEARING Pursuant to §251.152 of the Texas Transportation Code, public hearing to discuss the installation of stop signs on Oak Tree Lane at the following two locations: 1) The southern intersection of Lake Grove Loop and Oak Tree Lane; and 2) The Intersection of Sheparkon Drive and Oak Tree Lane in Ellis County, Texas - Precinct #3.
RECONVENE TO REGULAR SESSION To request the installation of stop signs on Oak Tree Lane at the following two locations: 1) The southern intersection of Lake Grove Loop and Oak Tree Lane; and 2) The intersection of Sheparkon Drive and Oak Tree Lane in Ellis County, Texas, Pet. 3. - Paul Perry, Commissioner, Pet, 3
Authorization for County Judge to execute audit engagement letter with Pattillo, Brown & Hill, LLP. - Mike Navarro, Auditor
To approve a work order between the City of Pecan Hill and Ellis County Road & Bridge Pet. 1, to rebuild and resurface streets in the City of Pecan Hill with 2 course chip seal and spot base as needed. - Dennis Robinson, Commissioner, Pet. 1
To approve a work order between the city of Palmer and Ellis County Road & Bridge Pet. 1, to rebuild and resurface streets in the City of Palmer with 2 course chip seal and spot base as needed. -Dennis Robinson, Commissioner, Pet. 1
EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise maybe permitted under 551. 4.1 Pursuant to §551.076 of the Government Code, consultation to deliberate the deployment, or specific occasions for implementation, of security personnel or devices within the Ellis County Courts and Administration Building and the Historic Courthouse. 4.2 Pursuant to §551.074 of the Government Code, consultation to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the Purchasing Agent. 4.3 Pursuant to §551.074 of the Government Code, consultation to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the Fire Marshal EMC.
To approve the 3 year agreement with BAT for security of certain Ellis County offices. - John Bridges, Tax Assessor/Collector