OPENING COURT County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act. Motion to Open Court. Invocation and Pledge of Allegiance - Commissioner Kyle Butler
CONSENT AGENDA - Consideration and Action: Administrative: Al Approval of Regular Bills, Payroll, and Officers' Reports A2 Ellis County 3rd Quarter 2016 Investment Report. - Cheryl Chambers, Treasurer A3 Reappointment of David Pietrusznski to the Local Workforce Development Board. A4 September 2016 Travel Reports of the Texas AgriLife Extension Office -Mark Arnold, Agriculture -Rita Hodges, Family & Consumer Science -Megan Parr, 4H A5 Appointment of Felicia Warner to serve on the NCTHFC (North Central Texas Housing Finance Committee) Board. Financial: Fl From 001-0010-40950 FEMA/or State Emergency Disaster Funds $3,511.03 To 001-0430-50802 Equipment (Emergency Management) $51.53; 001-0140-50558 Contingencies/Res/Emergency Incident (Non-Departmental) $3,459.50. - Stephanie Parker, Emergency Management Coordinator F2 From 010-0653-30302 FM2 Fund Balance Carry Over $100,000.00 To 010-0653-50802 FM2 Equipment $100,000.00. -Lane Grayson, Commissioner, Pet 2 F3 From 001-0210-40719 Chapter 19 State Funding $256.55 To 001-0210-50800 Chapter 19 Expenditures $256.55. -Jana Onyon, Elections Administrator F4 From 024-0924-50802 Equipment $600.00 To 024-0924-50831 Uniform Expense $600.00. - Tim Bird-well, Fire Marshal
3.1 Presentation of flag and resolution by Representative John Wray. 3.2 Proclamation designating November 2016 as COPD Awareness Month in Ellis County
Order providing for the issuance and sale of Ellis County, Texas General obligation refunding bonds, series 2016; levying a tax in payment thereof; awarding the sale of the bonds; authorizing the execution and delivery of a paying agent/registrar agreement and an escrow agreement; approving a bond counsel engagement letter and disclosure counsel engagement letter; calling certain obligations for redemption; and enacting other provisions relating. - Mike Navarro, Auditor
2017 Ellis County Resolution for the Indigent Defense Grant Program. - Mike Navarro, Auditor
South Ellis County Water Supply Corporation - Ellis County recommendation for procurement support for CDBG grant. - Paul Perry, Commissioner, Pet. 3
Extension Interpretative Event for Commissioners Court presented by Donald Kelm, District Extension Administrator and Extension Staff.
The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 4.1 Pursuant to §551.076 of the Government Code, consultation to deliberate the deployment, or specific occasions for implementation, of security personnel or devices. 4.2 Pursuant to §551.071 of the Government Code, consultation with counsel regarding pending or contemplated litigation with Professional Coating Technologies.
Nomination of Fire Marshal Tim Birdwell to serve as Ellis County representative on the Resource Conservation Council (RCC). - Carol Bush, County Judge
Consider the applications of Clay Schoolfield, Phillip Gilbert, Alex Smith, and Billy Robinson to ESD (Emergency Services District) #6 Board. One candidate will be selected to fill the vacancy of an unexpired term through December 31, 2016.
Authorizing the funding of 5 percent of the total cost to implement structural repairs to Chambers Creek FRS. No. 5 pursuant to the existing agreement between Ellis County and the Ellis-Prairie Soil and Water Conservation District (EPSWCD). 95 percent of the funding will be provided by a matching grant from the Texas State Soil and Water Conservation Board to the EPSWCD pursuant to the Structural Repair Grant Program. As previously approved by the Court, the administration of the contract for the EPSWCD will be performed by the Assistant County Engineer. In exchange for project administration, the EPSWCD agrees to transfer the administration funds for the project at completion of construction to Ellis County. The administration fee is calculated as 4.75 percent of the total construction cost for the project. - TedKantor, Engineer
Accept donation, for all precincts, of scrap concrete from repairs to TxDOT highways. - TedKantor, County Engineer
Authorize County Judge to sign amendment one to the Pharmacy Benefit Management Services Agreement. - Terri Klein, Indigent Health Coordinator
To approve the Revised appointment of the Presiding and Alternate Judges for the upcoming two year term (September 1, 2016 through August 31, 2018) as submitted by the Democratic and Republican Parties. - Jana Onyon, Elections Administrator
Release Maintenance Bond #SUR6037266 to State Auto Insurance in the amount of forty four thousand, seven hundred and eighty seven dollars (44,787.00), for Taylor Ridge, Phase 2, Road & Bridge Pet. 3, requested by Ivan Brigman.
Accept the Infrastructure of Taylor Ridge, Phase 2, including a portion of Taylor Ridge Drive, as county owned and maintained, Road & Bridge Pet. 3, requested by Ivan Brigman.
Grant a one-time variance from County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes as it relates to one driveway access on existing county road, Long Branch Road, Midlothian, Road & Bridge Pet. 4, requested by Betty Dillard.
Preliminary Plat, Long Branch Estates, 40 lots, Long Branch Road & Spring Branch Road, Midlothian, Road & Bridge Pet. 4, requested by Lance Rust.
Approval to surplus Case MXU115 tractor with Tiger Brute Boom Mower attachment. This will be used as trade in for new equipment. Trade in value will be $10,000.00.
Approval to purchase a John Deere tractor, Model 6110M, with a 25ft. Machete II Boom mower and use surplus Case MXU115 tractor with Tiger Boom Mower as trade. Purchase price $146,170.25. Trade in value for Case tractor is $10,000.00. Total purchase price after trade in will be $136,170.25.
Approval to purchase necessary warehouse grade pallet shelving for the Records Storage Building for the District Clerk, Treasurer, Auditor, and Tax Office.
Approval to surplus and donate all non-essential used vehicle parts currently held by the Sheriffs Office according to Local Government Code Section 263.152(a) (4).
Approval for County Judge to sign HVAC Maintenance agreement from American Mechanical for the Sheriffs Office and Jail, Law Enforcement Center, and Station 2 facilities. American Mechanical is affiliated with TXMAS cooperative program.
Approval for County Judge to sign agreement from American Mechanical for the air handling control systems for the Sheriffs Office and Jail facility. American Mechanical is affiliated with TXMAS cooperative program.
2.7 Approval for County Judge to sign maintenance agreement from DFW Communications/Motorola for service calls and maintenance for our radio communications equipment. DFW Communications is contracted by Motorola through the Texas DIR program. 2.8 Approval for the award of Bid Number RB-2016-003, Contract for Hauling Road Materials.
The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. ADJOURNMENT OF EXECUTIVE SESSION ADJOURNMENT
OPENING COURT County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act. Motion to Open Court. Invocation and Pledge of Allegiance - Commissioner Kyle Butler
CONSENT AGENDA - Consideration and Action: Administrative: Al Approval of Regular Bills, Payroll, and Officers' Reports A2 Ellis County 3rd Quarter 2016 Investment Report. - Cheryl Chambers, Treasurer A3 Reappointment of David Pietrusznski to the Local Workforce Development Board. A4 September 2016 Travel Reports of the Texas AgriLife Extension Office -Mark Arnold, Agriculture -Rita Hodges, Family & Consumer Science -Megan Parr, 4H A5 Appointment of Felicia Warner to serve on the NCTHFC (North Central Texas Housing Finance Committee) Board. Financial: Fl From 001-0010-40950 FEMA/or State Emergency Disaster Funds $3,511.03 To 001-0430-50802 Equipment (Emergency Management) $51.53; 001-0140-50558 Contingencies/Res/Emergency Incident (Non-Departmental) $3,459.50. - Stephanie Parker, Emergency Management Coordinator F2 From 010-0653-30302 FM2 Fund Balance Carry Over $100,000.00 To 010-0653-50802 FM2 Equipment $100,000.00. -Lane Grayson, Commissioner, Pet 2 F3 From 001-0210-40719 Chapter 19 State Funding $256.55 To 001-0210-50800 Chapter 19 Expenditures $256.55. -Jana Onyon, Elections Administrator F4 From 024-0924-50802 Equipment $600.00 To 024-0924-50831 Uniform Expense $600.00. - Tim Bird-well, Fire Marshal
3.1 Presentation of flag and resolution by Representative John Wray. 3.2 Proclamation designating November 2016 as COPD Awareness Month in Ellis County
Order providing for the issuance and sale of Ellis County, Texas General obligation refunding bonds, series 2016; levying a tax in payment thereof; awarding the sale of the bonds; authorizing the execution and delivery of a paying agent/registrar agreement and an escrow agreement; approving a bond counsel engagement letter and disclosure counsel engagement letter; calling certain obligations for redemption; and enacting other provisions relating. - Mike Navarro, Auditor
2017 Ellis County Resolution for the Indigent Defense Grant Program. - Mike Navarro, Auditor
South Ellis County Water Supply Corporation - Ellis County recommendation for procurement support for CDBG grant. - Paul Perry, Commissioner, Pet. 3
Extension Interpretative Event for Commissioners Court presented by Donald Kelm, District Extension Administrator and Extension Staff.
The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 4.1 Pursuant to §551.076 of the Government Code, consultation to deliberate the deployment, or specific occasions for implementation, of security personnel or devices. 4.2 Pursuant to §551.071 of the Government Code, consultation with counsel regarding pending or contemplated litigation with Professional Coating Technologies.
Nomination of Fire Marshal Tim Birdwell to serve as Ellis County representative on the Resource Conservation Council (RCC). - Carol Bush, County Judge
Consider the applications of Clay Schoolfield, Phillip Gilbert, Alex Smith, and Billy Robinson to ESD (Emergency Services District) #6 Board. One candidate will be selected to fill the vacancy of an unexpired term through December 31, 2016.
Authorizing the funding of 5 percent of the total cost to implement structural repairs to Chambers Creek FRS. No. 5 pursuant to the existing agreement between Ellis County and the Ellis-Prairie Soil and Water Conservation District (EPSWCD). 95 percent of the funding will be provided by a matching grant from the Texas State Soil and Water Conservation Board to the EPSWCD pursuant to the Structural Repair Grant Program. As previously approved by the Court, the administration of the contract for the EPSWCD will be performed by the Assistant County Engineer. In exchange for project administration, the EPSWCD agrees to transfer the administration funds for the project at completion of construction to Ellis County. The administration fee is calculated as 4.75 percent of the total construction cost for the project. - TedKantor, Engineer
Accept donation, for all precincts, of scrap concrete from repairs to TxDOT highways. - TedKantor, County Engineer
Authorize County Judge to sign amendment one to the Pharmacy Benefit Management Services Agreement. - Terri Klein, Indigent Health Coordinator
To approve the Revised appointment of the Presiding and Alternate Judges for the upcoming two year term (September 1, 2016 through August 31, 2018) as submitted by the Democratic and Republican Parties. - Jana Onyon, Elections Administrator
Release Maintenance Bond #SUR6037266 to State Auto Insurance in the amount of forty four thousand, seven hundred and eighty seven dollars (44,787.00), for Taylor Ridge, Phase 2, Road & Bridge Pet. 3, requested by Ivan Brigman.
Accept the Infrastructure of Taylor Ridge, Phase 2, including a portion of Taylor Ridge Drive, as county owned and maintained, Road & Bridge Pet. 3, requested by Ivan Brigman.
Grant a one-time variance from County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes as it relates to one driveway access on existing county road, Long Branch Road, Midlothian, Road & Bridge Pet. 4, requested by Betty Dillard.
Preliminary Plat, Long Branch Estates, 40 lots, Long Branch Road & Spring Branch Road, Midlothian, Road & Bridge Pet. 4, requested by Lance Rust.
Approval to surplus Case MXU115 tractor with Tiger Brute Boom Mower attachment. This will be used as trade in for new equipment. Trade in value will be $10,000.00.
Approval to purchase a John Deere tractor, Model 6110M, with a 25ft. Machete II Boom mower and use surplus Case MXU115 tractor with Tiger Boom Mower as trade. Purchase price $146,170.25. Trade in value for Case tractor is $10,000.00. Total purchase price after trade in will be $136,170.25.
Approval to purchase necessary warehouse grade pallet shelving for the Records Storage Building for the District Clerk, Treasurer, Auditor, and Tax Office.
Approval to surplus and donate all non-essential used vehicle parts currently held by the Sheriffs Office according to Local Government Code Section 263.152(a) (4).
Approval for County Judge to sign HVAC Maintenance agreement from American Mechanical for the Sheriffs Office and Jail, Law Enforcement Center, and Station 2 facilities. American Mechanical is affiliated with TXMAS cooperative program.
Approval for County Judge to sign agreement from American Mechanical for the air handling control systems for the Sheriffs Office and Jail facility. American Mechanical is affiliated with TXMAS cooperative program.
2.7 Approval for County Judge to sign maintenance agreement from DFW Communications/Motorola for service calls and maintenance for our radio communications equipment. DFW Communications is contracted by Motorola through the Texas DIR program. 2.8 Approval for the award of Bid Number RB-2016-003, Contract for Hauling Road Materials.
The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. ADJOURNMENT OF EXECUTIVE SESSION ADJOURNMENT