County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act. Motion to Open Court. Invocation and Pledge of Allegiance
CONSENT AGENDA- Consideration and Action: Administrative: Al Approval of Regular Bills, Payroll, and Officers' Reports A2 To appoint Judge Gene Calvert as a member to the Ellis County Bail Bond Board in the slot statutorily designated for a judge of a county court or county court at law in the county having jurisdiction over criminal matters and designated by the Commissioners Court, to serve from January 1, 2017 through December 31, 2017. - Carol Bush, County Judge A3 To appoint Sara Garcia as a member to the Ellis County Bail Bond Board in the slot statutorily designated for the County Judge, a member of the Commissioners Court designated by the County Judge or a designee approved by the Commissioners Court, to serve from January 1, 2017 through December 31, 2017. - Carol Bush, County Judge A4 Accept order appointing Michael S. Navarro as Ellis County Auditor for a period beginning January 1, 2017 and ending on August 31, 2017. A5 Approval of the official minutes of the Commissioners Court for October 25, 2016; November 8, 2016; November 22, 2016. - Cindy Polley, County Clerk A6 November 2016 Travel Reports of the Texas AgriLife Extension Office -Mark Arnold, Agriculture -Rita Hodges, Family & Consumer Science -Megan Parr, 4H A7 Recognition expenses from line time 001-0140-50694 not to exceed $100. Financial: Fl From 001-0010-40950 FEMA/or State Emergency Disaster Funds $ 1,299.11 To 001-0140-50558 Contingencies/Reserve $1,299.11. - Stephanie Parker, Emergency Management Coordinator F2 From 010-0653-30302 FM2 Fund Balance Carry Over $85,000.00; 010-0653-50807 FM2 General Expenses $2,000.00 To 010-0653-50802 FM2 Equipment $85,000.00; 010-0653-50906 FM2 Culverts $2,000.00. - Lane Gray son, Commissioner, Pet. 2 F3 From 001-0210-50801 Supplies $1,300.00 To 001-0210-50888 Computer Service/Rental $1,300.00. -Jana Onyon, Elections Administrator F4 From 024-0924-50802 Equipment $800.00 To 024-0924-50831 Uniform $800.00. - Tim Birdwell, Fire Marshal F5 From 011-0704-30302 Fund Balance $12,000.00 To 011-0704-50909 Repair and Parts $12,000.00. - Paul Perry, Commissioner, Pet. 3 Simplified Plat: SP1 Simplified plat - Matous Farm, Unit 1,1 lot, 4800 block of FM 1181, Ennis, Road & Bridge Pet. 2, requested by Joshua Tay.
To approve the necessary bonds for the following elected and/or appointed Ellis County Officials, immediately effective upon the signing of the Bribery Statement and the Oath of Office, and being sworn in on or after January 1, 2017: Randy Stinson, County Commissioner Pet. 1 $3,000 Paul Perry, County Commissioner Pet. 3 $3,000 Patrick Wilson, County & District Attorney $5,000 Johnny Brown, Sheriff $30,000 John Bridges, Tax Assessor / Collector $ 100,000 (Governor of State of Texas) John Bridges, Tax Assessor / Collector $ 100,000 (Commissioners Court) John Bridges, Tax Assessor / Collector $2,500 (Tax Assessor Employees) Roy Callender, Constable Pet. 1 $ 1,500 Terry Nay, Constable Pet. 2 $ 1,500 Tyron Davis, Constable Pet. 3 $1,500 Mike Jones, Constable Pet. 4 $ 1,500 Mike Navarro, Auditor (Appointed) $5,000
EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 4.1 Pursuant to §551.074 of the Government Code, consultation regarding personnel matters. 4.2 Pursuant to §551.087 of the Government Code deliberation regarding economic development negotiations in order: (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1).
Accept the purchase of a 2016 Holt Cat paving and compaction roller; model number CWl 6, serial number, 0TL500162 from Holt Cat to be purchased from Line item 001-0653-50802-00000-000.
Discussion and approval for County Judge to sign radio communications maintenance agreement.
Discussion and purchase of the recommended radio communications console upgrades for radio connectivity throughout Ellis County.
Discussion and purchase of lateral filing cabinets for Ellis County Human Resources and Juvenile
Discussion and approval for the County Judge to sign a two year agreement according to the terms of our current contract with Dunbar armored car services.
Discussion and approval for County Judge to sign agreement with Kofile for the Ellis County records preservation project.
Approval to accept renewal option for G-2016-001, Contract for Janitorial Supplies, effective January 1, 2017 to December 31, 2017.
Approval to accept renewal option for RB-2016-007, Contract for Limestone Chip Seal, Type D, Grades 3, 4, 5, effective January 1,2017 to December 31,2017.
Discussion on letter received from Heartland Asphalt Materials regarding suppling Ellis County with material effective January 1, 2017.
Approval to accept renewal option for RB-2016-006, Contract for Light Weight Surface Aggregate, Type L, Grade 3,4, 5, effective January 1, 2017 to December 31, 2017.
Approval to accept renewal option for G-2015-002, Contract for Printed Forms, effective January 1, 2017 to December 31,2017.
Discuss and approve provision to the employee handbook regarding motor vehicle records (MVR) checks for employees who have access to operation of a county vehicle.
Approval of Interlocal Contracts between Ellis County Road and Bridge Pet. 1 and Palmer ISD, City of Palmer, City of Ferris, and City of Pecan Hill. - Dennis Robinson, Commissioner Pet, 1
Resolution in opposition to SearchTX. - Cindy Policy, County Clerk; Melanie Reed, District Clerk
Interlocal between Ellis County and City of Glenn Heights. - Kyle Butler, Commissioner, Pet, 4
County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act. Motion to Open Court. Invocation and Pledge of Allegiance
CONSENT AGENDA- Consideration and Action: Administrative: Al Approval of Regular Bills, Payroll, and Officers' Reports A2 To appoint Judge Gene Calvert as a member to the Ellis County Bail Bond Board in the slot statutorily designated for a judge of a county court or county court at law in the county having jurisdiction over criminal matters and designated by the Commissioners Court, to serve from January 1, 2017 through December 31, 2017. - Carol Bush, County Judge A3 To appoint Sara Garcia as a member to the Ellis County Bail Bond Board in the slot statutorily designated for the County Judge, a member of the Commissioners Court designated by the County Judge or a designee approved by the Commissioners Court, to serve from January 1, 2017 through December 31, 2017. - Carol Bush, County Judge A4 Accept order appointing Michael S. Navarro as Ellis County Auditor for a period beginning January 1, 2017 and ending on August 31, 2017. A5 Approval of the official minutes of the Commissioners Court for October 25, 2016; November 8, 2016; November 22, 2016. - Cindy Polley, County Clerk A6 November 2016 Travel Reports of the Texas AgriLife Extension Office -Mark Arnold, Agriculture -Rita Hodges, Family & Consumer Science -Megan Parr, 4H A7 Recognition expenses from line time 001-0140-50694 not to exceed $100. Financial: Fl From 001-0010-40950 FEMA/or State Emergency Disaster Funds $ 1,299.11 To 001-0140-50558 Contingencies/Reserve $1,299.11. - Stephanie Parker, Emergency Management Coordinator F2 From 010-0653-30302 FM2 Fund Balance Carry Over $85,000.00; 010-0653-50807 FM2 General Expenses $2,000.00 To 010-0653-50802 FM2 Equipment $85,000.00; 010-0653-50906 FM2 Culverts $2,000.00. - Lane Gray son, Commissioner, Pet. 2 F3 From 001-0210-50801 Supplies $1,300.00 To 001-0210-50888 Computer Service/Rental $1,300.00. -Jana Onyon, Elections Administrator F4 From 024-0924-50802 Equipment $800.00 To 024-0924-50831 Uniform $800.00. - Tim Birdwell, Fire Marshal F5 From 011-0704-30302 Fund Balance $12,000.00 To 011-0704-50909 Repair and Parts $12,000.00. - Paul Perry, Commissioner, Pet. 3 Simplified Plat: SP1 Simplified plat - Matous Farm, Unit 1,1 lot, 4800 block of FM 1181, Ennis, Road & Bridge Pet. 2, requested by Joshua Tay.
To approve the necessary bonds for the following elected and/or appointed Ellis County Officials, immediately effective upon the signing of the Bribery Statement and the Oath of Office, and being sworn in on or after January 1, 2017: Randy Stinson, County Commissioner Pet. 1 $3,000 Paul Perry, County Commissioner Pet. 3 $3,000 Patrick Wilson, County & District Attorney $5,000 Johnny Brown, Sheriff $30,000 John Bridges, Tax Assessor / Collector $ 100,000 (Governor of State of Texas) John Bridges, Tax Assessor / Collector $ 100,000 (Commissioners Court) John Bridges, Tax Assessor / Collector $2,500 (Tax Assessor Employees) Roy Callender, Constable Pet. 1 $ 1,500 Terry Nay, Constable Pet. 2 $ 1,500 Tyron Davis, Constable Pet. 3 $1,500 Mike Jones, Constable Pet. 4 $ 1,500 Mike Navarro, Auditor (Appointed) $5,000
EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 4.1 Pursuant to §551.074 of the Government Code, consultation regarding personnel matters. 4.2 Pursuant to §551.087 of the Government Code deliberation regarding economic development negotiations in order: (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1).
Accept the purchase of a 2016 Holt Cat paving and compaction roller; model number CWl 6, serial number, 0TL500162 from Holt Cat to be purchased from Line item 001-0653-50802-00000-000.
Discussion and approval for County Judge to sign radio communications maintenance agreement.
Discussion and purchase of the recommended radio communications console upgrades for radio connectivity throughout Ellis County.
Discussion and purchase of lateral filing cabinets for Ellis County Human Resources and Juvenile
Discussion and approval for the County Judge to sign a two year agreement according to the terms of our current contract with Dunbar armored car services.
Discussion and approval for County Judge to sign agreement with Kofile for the Ellis County records preservation project.
Approval to accept renewal option for G-2016-001, Contract for Janitorial Supplies, effective January 1, 2017 to December 31, 2017.
Approval to accept renewal option for RB-2016-007, Contract for Limestone Chip Seal, Type D, Grades 3, 4, 5, effective January 1,2017 to December 31,2017.
Discussion on letter received from Heartland Asphalt Materials regarding suppling Ellis County with material effective January 1, 2017.
Approval to accept renewal option for RB-2016-006, Contract for Light Weight Surface Aggregate, Type L, Grade 3,4, 5, effective January 1, 2017 to December 31, 2017.
Approval to accept renewal option for G-2015-002, Contract for Printed Forms, effective January 1, 2017 to December 31,2017.
Discuss and approve provision to the employee handbook regarding motor vehicle records (MVR) checks for employees who have access to operation of a county vehicle.
Approval of Interlocal Contracts between Ellis County Road and Bridge Pet. 1 and Palmer ISD, City of Palmer, City of Ferris, and City of Pecan Hill. - Dennis Robinson, Commissioner Pet, 1
Resolution in opposition to SearchTX. - Cindy Policy, County Clerk; Melanie Reed, District Clerk
Interlocal between Ellis County and City of Glenn Heights. - Kyle Butler, Commissioner, Pet, 4