County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act. Motion to Open Court. Invocation and Pledge of Allegiance - Commissioner Paul Perry
Consideration and Action: Administrative: Al Approval of Regular Bills, Payroll, and Officers' Reports A2 Review and Acceptance of the 2016 Racial Profiling Report for the Ellis County Sheriffs Office. - Chuck Laubach, Ellis County Sheriff's Office A3 January 2017 Travel Reports of the Texas AgriLife Extension Office -Mark Arnold, Agriculture -Rita Hodges, Family & Consumer Science -Megan Parr, 4H Financial: Fl From 001-0140-50558 Contingencies/Reserve $2,000.00 To 001-0060-50805 Conference $2,000.00. -Alberto Mares, Director, Department of Development F2 From 011-0704-30302 Budgeted Fund Balance Carry Over $125,377.00 To 011-0704-50802 Purchase of Equipment $125,377.00. -Paul Perry, Commissioner, Pet, 3 F3 From 001-0210-50801 Supplies $1,200.00 To 001-0210-50800 Chapter 19 $1,200.00. - Jana Onyon, Elections Administrator F4 From 042-0942-30302 Sheriffs Federal Drug Fund $30,000.00 To 042-0942-50802 Equipment $30,000.00. - Chuck Laubach, Ellis County Sheriff's Office F5 From 010-0653-30302 FM2 Fund Balance Carry Over $65,000.00 To 010-0653-50802 FM2 Equipment $65,000.00. -Lane Grayson, Commissioner, Pet. 2 F6 From 012-0755-40008 FM4/Interlocal $15,000.00 To 012-0755-50914 FM4/Signs $15,000.00. -Kyle Butler, Commissioner, Pet. 4 F7 Approve refund of overpayment to the following account for payment in error: Refund to be issued to: John A. Fratamico August REI, LLC Wells Fargo Home Mortgage Wells Fargo Home Mortgage Gateway Mortgage Group LLC August REI, LLC Wells Fargo Home Mortgage August REI, LLC August REI, LLC August REI, LLC August REI, LLC August REI, LLC August REI, LLC August REI, LLC Wells Fargo Home Mortgage August REI, LLC August REI, LLC August REI, LLC August REI, LLC August REI, LLC August REI, LLC August REI, LLC August REI, LLC August REI, LLC August REI, LLC August REI, LLC August REI, LLC August REI, LLC August REI, LLC August REI, LLC Corelogic August REI, LLC Moritz Interests, Ltd Account Amount Due 139460 $8,437.52 140525 $3,541.75 201397 $3,500.20 204551 $3,193.42 220848 $3,802.55 225040 $4,854.00 227091 $3,871.77 227558 $3,781.07 227564 $3,346.43 227594 $2,750.81 227599 $3,270.66 227601 $2,866.03 227608 $3,748.60 227609 $3,373.61 241628 $5,219.28 228694 $3,731.94 228712 $4,033.54 243611 $4,224.35 243618 $4,224.35 243619 $4,116.85 243620 $4,224.35 243621 $3,732.18 243622 $4,188.61 243626 $3,875.67 243627 $3,542.89 243628 $3,777.71 243629 $3,754.15 243631 $3,706.70 243633 $3,839.41 243634 $4,188.61 256953 $4,969.41 257398 $3,814.19 262135 $6,314.20
The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at anytime during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 4.1 Pursuant to Section 551.071 of the Government Code, consultation with counsel concerning a claim involving Justin Morris and property damage to his 2007 Volkswagen Beetle allegedly caused while crossing a bridge in Ellis County. 4.2 Pursuant to §551.074 of the Government Code, consultation regarding personnel matters. 4.3 Pursuant to §551.076 of the Government Code, consultation to deliberate the deployment, or specific occasions for implementation, of security personnel or devices. 4.4 Pursuant to §551.071 of the Government Code, consultation with counsel regarding pending or contemplated litigation with Professional Coating Technologies. RECESS OF EXECUTIVE SESSION
Action regarding pending or contemplated litigation with Professional Coating Technologies.
Conduct a public hearing to consider and act upon a replat of Lot 1, Carroll's Lake Addition. Property contains ± 12.508 acres of land located at 223 Miller Road, Midlothian, Road & Bridge Precinct No. 4, as requested by Robert Rogers.
Conduct a public hearing to consider and act upon a request to abandon Lots 104-108 of Newton Farms Phase 2. Property contains ± 52.37 acres of land located along the east side of Newton Road ±2,750 feet south of Chapparal Road, Ferris, in Road & Bridge Precinct No. 1, as requested by Shanti Investments.
Consider and act upon a request to grant a one-time variance from Section 3-E (Lot and Street Layout) and Section 5-D (Utility Easements) of the County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes to allow two (2) structures to encroach into the building line/utility easement. Property contains ± 1.41 acres of land in the Huntington Estates, Lot 2, Block A, located at 661 Black Champ Road, Red Oak, in Road & Bridge Precinct No. 4, as requested by Kenneth Hall.
Consider and act upon a request to grant a one-time variance from Section 8-A (Residential Lots) of the County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes to allow one (1) new structure without meeting the minimum road frontage requirement. Property contains ± 3.899 acres of land in the William McGill Survey, Abstract No. 740, located at 757 Becky Lane, Waxahachie, in Road & Bridge Precinct No. 4, as requested by Kevin Kluck
Consider and act upon a request to grant a one-time variance from Section 3-E (Lot and Street Layout) of the County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes to allow one (1) structure to encroach into the building line/utility easement. Property contains ± 0.576 acres of land in the Eastridge Estates, Lot 2, Block 6, located at 1031 Eastridge Circle, Red Oak, in Road & Bridge Precinct No. 1, as requested by Aaron Chovanetz.
Consider and act upon a request to grant a one-time variance from Section 2-H (Utility Service) of the County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes to allow construction of a new single family structure without meeting the minimum fire hydrant requirements. Property contains ± 4.932 acres of land in the Martin Addition, Lot 1, located at 159 Cody Road, Ennis, in Road & Bridge Precinct No. I, as requested by Kay White.
Approval for County Judge to sign Environmental Systems Research Institute, Inc. (ESRl) ArcGIS single use software agreement to include the 1st 12 month of maintenance for Elections
Approval to purchase two Warren Pup trailers from East Texas Mack for Road and Bridge Precinct 2.
Approval to extend lease agreement for 140M3 Holt Cat Motorgrader, Stock Number HLK017183 - Serial Number 0M9D01332 - for an additional 3 years.
Approval for County Judge to sign agreement with Scott Merriman for the Ellis County District Clerk records preservation project.
Action regarding pending or contemplated litigation with Professional Coating Technologies.
Consideration of applications and action to appoint or reappoint the following Emergency Service District Board members/applicants for 2 year terms beginning January 1,2017 through December 31, 2018: ESD #1: Andy Mulvany, James Morrison, Gary Harris (reappointments) ESD #2: Gary Ratliff, Monica Arroyo (reappointments) ESD #3: Larry Norcross, Vincente Guerrero (reappointments) ESD #4: Chuck Edwards, Steve Tanner, Joe Bond (reappointments) ESD #5: Steve Salmon, Bruce Moore (reappointments)* ESD #5: Dallas Dial, Mike Heckathorn, Alfred Lemon (appointments)* *A11 ESD #5 candidates are being considered for a total of 3 open positions ESD #6: Charles McCormack, Tommy Hamilton (reappointments)* ESD #6: Clay Schoolfield, Anthony P. Gilbert (appointments)* *A11 ESD #6 candidates are being considered for a total of 3 open positions ESD #7: James Parr, Timberlie Perdue, David Futral (reappointments) ESD #8: Kevin Mason, Mark Donoho, Lynn Caldwell (reappointments) ESD #9: Mike Greenlee, Douglas Young, John Hancock (reappointments)
Interlocal Agreement between the Mil ford Independent School District and the County of Ellis from February 15, 207 through September 30, 2019. - Paul Perry, Commissioner, Pct.3
3.4 Interlocal Agreement between the Maypearl Independent School District and the County of Ellis. -Paul Perry, Commissioner, Pet. 3 3.5 Interlocal Agreement between Midlothian Independent School District and the County of Ellis. -Paul Perry, Commissioner, Pet. 3 3.6 Interlocal Agreement between Italy Independent School District and County of Ellis. - Paul Perry, Commissioner, Pet. 3
Approval of certification for two petitions with 5,062 signatures for each petition by Jana Onyon, Elections administrator; to order a "Special Local Option Election to Legalize" to be conducted on May 6, 2017 in Ellis County Justice of the Peace Precinct Number 4 for the qualified voters to vote on (Proposition 1) "The legal sale of beer and wine" and (Proposition 2) "The legal sale of mixed beverages in restaurants by food and beverage certificate holders only. -Jana Onyon, Elections Administrator
Approval and transfer of funds to cover the election expenses for the May 6, 2017 Local Option Election held in Justice of the Peace Precinct 4: From 001-0140-50560 Compensatory/Fringe Liability $27,500.00 To 001-0210-50942 Election Expenses $14,000.00; 001-0210-50848 Holding Salary $ 12,000.00; 001 -0210-50823 Legal Notices $ 1,500.00. -Jana Onyon, Elections Administrator
Approve lease agreements for ADA voting equipment for Ellis County Cities and School Districts that will be conducting elections on May 6,2017. City of Garrett, City of Mansfield, City of Maypearl, City of Milford, City of Oakleaf, City of Ovilla, City of Palmer, City of Pecan Hill, Maypearl ISD, Palmer ISD, Red Oak ISD and Rockett Special Utility District. - Jana Onyon, Elections Administrator
Approve supplies to cater lunch for North East Texas Association of Election Administrators (NETAEA) on March 9,2017 at the Elections Office, not to exceed $400.00. Planning for 35-40 in attendance and the majority of the cost will be reimbursed by each attendee. -Jana Onyon, Elections Administrator
RECESS TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 3.16 Consideration and action authorizing the County Attorney to offer and settle a claim on behalf of Ellis County involving Justin Morris concerning property damage to his 2007 Volkswagen Beetle allegedly caused while crossing a bridge in Ellis County. ADJOURNMENT
County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act. Motion to Open Court. Invocation and Pledge of Allegiance - Commissioner Paul Perry
Consideration and Action: Administrative: Al Approval of Regular Bills, Payroll, and Officers' Reports A2 Review and Acceptance of the 2016 Racial Profiling Report for the Ellis County Sheriffs Office. - Chuck Laubach, Ellis County Sheriff's Office A3 January 2017 Travel Reports of the Texas AgriLife Extension Office -Mark Arnold, Agriculture -Rita Hodges, Family & Consumer Science -Megan Parr, 4H Financial: Fl From 001-0140-50558 Contingencies/Reserve $2,000.00 To 001-0060-50805 Conference $2,000.00. -Alberto Mares, Director, Department of Development F2 From 011-0704-30302 Budgeted Fund Balance Carry Over $125,377.00 To 011-0704-50802 Purchase of Equipment $125,377.00. -Paul Perry, Commissioner, Pet, 3 F3 From 001-0210-50801 Supplies $1,200.00 To 001-0210-50800 Chapter 19 $1,200.00. - Jana Onyon, Elections Administrator F4 From 042-0942-30302 Sheriffs Federal Drug Fund $30,000.00 To 042-0942-50802 Equipment $30,000.00. - Chuck Laubach, Ellis County Sheriff's Office F5 From 010-0653-30302 FM2 Fund Balance Carry Over $65,000.00 To 010-0653-50802 FM2 Equipment $65,000.00. -Lane Grayson, Commissioner, Pet. 2 F6 From 012-0755-40008 FM4/Interlocal $15,000.00 To 012-0755-50914 FM4/Signs $15,000.00. -Kyle Butler, Commissioner, Pet. 4 F7 Approve refund of overpayment to the following account for payment in error: Refund to be issued to: John A. Fratamico August REI, LLC Wells Fargo Home Mortgage Wells Fargo Home Mortgage Gateway Mortgage Group LLC August REI, LLC Wells Fargo Home Mortgage August REI, LLC August REI, LLC August REI, LLC August REI, LLC August REI, LLC August REI, LLC August REI, LLC Wells Fargo Home Mortgage August REI, LLC August REI, LLC August REI, LLC August REI, LLC August REI, LLC August REI, LLC August REI, LLC August REI, LLC August REI, LLC August REI, LLC August REI, LLC August REI, LLC August REI, LLC August REI, LLC August REI, LLC Corelogic August REI, LLC Moritz Interests, Ltd Account Amount Due 139460 $8,437.52 140525 $3,541.75 201397 $3,500.20 204551 $3,193.42 220848 $3,802.55 225040 $4,854.00 227091 $3,871.77 227558 $3,781.07 227564 $3,346.43 227594 $2,750.81 227599 $3,270.66 227601 $2,866.03 227608 $3,748.60 227609 $3,373.61 241628 $5,219.28 228694 $3,731.94 228712 $4,033.54 243611 $4,224.35 243618 $4,224.35 243619 $4,116.85 243620 $4,224.35 243621 $3,732.18 243622 $4,188.61 243626 $3,875.67 243627 $3,542.89 243628 $3,777.71 243629 $3,754.15 243631 $3,706.70 243633 $3,839.41 243634 $4,188.61 256953 $4,969.41 257398 $3,814.19 262135 $6,314.20
The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at anytime during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 4.1 Pursuant to Section 551.071 of the Government Code, consultation with counsel concerning a claim involving Justin Morris and property damage to his 2007 Volkswagen Beetle allegedly caused while crossing a bridge in Ellis County. 4.2 Pursuant to §551.074 of the Government Code, consultation regarding personnel matters. 4.3 Pursuant to §551.076 of the Government Code, consultation to deliberate the deployment, or specific occasions for implementation, of security personnel or devices. 4.4 Pursuant to §551.071 of the Government Code, consultation with counsel regarding pending or contemplated litigation with Professional Coating Technologies. RECESS OF EXECUTIVE SESSION
Action regarding pending or contemplated litigation with Professional Coating Technologies.
Conduct a public hearing to consider and act upon a replat of Lot 1, Carroll's Lake Addition. Property contains ± 12.508 acres of land located at 223 Miller Road, Midlothian, Road & Bridge Precinct No. 4, as requested by Robert Rogers.
Conduct a public hearing to consider and act upon a request to abandon Lots 104-108 of Newton Farms Phase 2. Property contains ± 52.37 acres of land located along the east side of Newton Road ±2,750 feet south of Chapparal Road, Ferris, in Road & Bridge Precinct No. 1, as requested by Shanti Investments.
Consider and act upon a request to grant a one-time variance from Section 3-E (Lot and Street Layout) and Section 5-D (Utility Easements) of the County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes to allow two (2) structures to encroach into the building line/utility easement. Property contains ± 1.41 acres of land in the Huntington Estates, Lot 2, Block A, located at 661 Black Champ Road, Red Oak, in Road & Bridge Precinct No. 4, as requested by Kenneth Hall.
Consider and act upon a request to grant a one-time variance from Section 8-A (Residential Lots) of the County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes to allow one (1) new structure without meeting the minimum road frontage requirement. Property contains ± 3.899 acres of land in the William McGill Survey, Abstract No. 740, located at 757 Becky Lane, Waxahachie, in Road & Bridge Precinct No. 4, as requested by Kevin Kluck
Consider and act upon a request to grant a one-time variance from Section 3-E (Lot and Street Layout) of the County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes to allow one (1) structure to encroach into the building line/utility easement. Property contains ± 0.576 acres of land in the Eastridge Estates, Lot 2, Block 6, located at 1031 Eastridge Circle, Red Oak, in Road & Bridge Precinct No. 1, as requested by Aaron Chovanetz.
Consider and act upon a request to grant a one-time variance from Section 2-H (Utility Service) of the County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes to allow construction of a new single family structure without meeting the minimum fire hydrant requirements. Property contains ± 4.932 acres of land in the Martin Addition, Lot 1, located at 159 Cody Road, Ennis, in Road & Bridge Precinct No. I, as requested by Kay White.
Approval for County Judge to sign Environmental Systems Research Institute, Inc. (ESRl) ArcGIS single use software agreement to include the 1st 12 month of maintenance for Elections
Approval to purchase two Warren Pup trailers from East Texas Mack for Road and Bridge Precinct 2.
Approval to extend lease agreement for 140M3 Holt Cat Motorgrader, Stock Number HLK017183 - Serial Number 0M9D01332 - for an additional 3 years.
Approval for County Judge to sign agreement with Scott Merriman for the Ellis County District Clerk records preservation project.
Action regarding pending or contemplated litigation with Professional Coating Technologies.
Consideration of applications and action to appoint or reappoint the following Emergency Service District Board members/applicants for 2 year terms beginning January 1,2017 through December 31, 2018: ESD #1: Andy Mulvany, James Morrison, Gary Harris (reappointments) ESD #2: Gary Ratliff, Monica Arroyo (reappointments) ESD #3: Larry Norcross, Vincente Guerrero (reappointments) ESD #4: Chuck Edwards, Steve Tanner, Joe Bond (reappointments) ESD #5: Steve Salmon, Bruce Moore (reappointments)* ESD #5: Dallas Dial, Mike Heckathorn, Alfred Lemon (appointments)* *A11 ESD #5 candidates are being considered for a total of 3 open positions ESD #6: Charles McCormack, Tommy Hamilton (reappointments)* ESD #6: Clay Schoolfield, Anthony P. Gilbert (appointments)* *A11 ESD #6 candidates are being considered for a total of 3 open positions ESD #7: James Parr, Timberlie Perdue, David Futral (reappointments) ESD #8: Kevin Mason, Mark Donoho, Lynn Caldwell (reappointments) ESD #9: Mike Greenlee, Douglas Young, John Hancock (reappointments)
Interlocal Agreement between the Mil ford Independent School District and the County of Ellis from February 15, 207 through September 30, 2019. - Paul Perry, Commissioner, Pct.3
3.4 Interlocal Agreement between the Maypearl Independent School District and the County of Ellis. -Paul Perry, Commissioner, Pet. 3 3.5 Interlocal Agreement between Midlothian Independent School District and the County of Ellis. -Paul Perry, Commissioner, Pet. 3 3.6 Interlocal Agreement between Italy Independent School District and County of Ellis. - Paul Perry, Commissioner, Pet. 3
Approval of certification for two petitions with 5,062 signatures for each petition by Jana Onyon, Elections administrator; to order a "Special Local Option Election to Legalize" to be conducted on May 6, 2017 in Ellis County Justice of the Peace Precinct Number 4 for the qualified voters to vote on (Proposition 1) "The legal sale of beer and wine" and (Proposition 2) "The legal sale of mixed beverages in restaurants by food and beverage certificate holders only. -Jana Onyon, Elections Administrator
Approval and transfer of funds to cover the election expenses for the May 6, 2017 Local Option Election held in Justice of the Peace Precinct 4: From 001-0140-50560 Compensatory/Fringe Liability $27,500.00 To 001-0210-50942 Election Expenses $14,000.00; 001-0210-50848 Holding Salary $ 12,000.00; 001 -0210-50823 Legal Notices $ 1,500.00. -Jana Onyon, Elections Administrator
Approve lease agreements for ADA voting equipment for Ellis County Cities and School Districts that will be conducting elections on May 6,2017. City of Garrett, City of Mansfield, City of Maypearl, City of Milford, City of Oakleaf, City of Ovilla, City of Palmer, City of Pecan Hill, Maypearl ISD, Palmer ISD, Red Oak ISD and Rockett Special Utility District. - Jana Onyon, Elections Administrator
Approve supplies to cater lunch for North East Texas Association of Election Administrators (NETAEA) on March 9,2017 at the Elections Office, not to exceed $400.00. Planning for 35-40 in attendance and the majority of the cost will be reimbursed by each attendee. -Jana Onyon, Elections Administrator
RECESS TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 3.16 Consideration and action authorizing the County Attorney to offer and settle a claim on behalf of Ellis County involving Justin Morris concerning property damage to his 2007 Volkswagen Beetle allegedly caused while crossing a bridge in Ellis County. ADJOURNMENT