County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act. Motion to Open Court. Invocation and Pledge of Allegiance - Commissioner Lane Grayson
Administrative: Al Approval of Regular Bills, Payroll, and Officers' Reports A2 Approval of official minutes of the Ellis County Commissioners Court as follows: March 29,2017; April 10,11,19, 20, 21, and 25, 2017. - Cindy Polley, County Clerk A3 Recognition expenses from line item 001-0140-50694 not to exceed $250.00. Financial: Fl From 005-0703-50913 Chemical $1,000.00; 005-0703-50930 Right of Way $3,000.00 To 005-0703-50807 RB3 Misc $4,000.00. -PaulPerry, Commissioner, Pet. 3 F2 From 001-0015-50807 General Misc $5,400.00 To 001-0015-50812 Radio $5,400.00. - Chuck Edge, Sheriff F3 From 001-0200-50802 Equipment $ 1,000.00 To 001 -0200-50805 Conference $ 1,000.00. - Judge Cindy Ermatinger, 443rd District Court F4 From 001-0420-50801 Supplies $2,500.00 To 001-0420-50703 Telephone $2,500.00. - Chatrinia Johnson, Chief, Juvenile Services F5 From 003-0601-40004 RBI Sale Scrap $1,220.00 To 003-0601-50807 RBI General Misc $1,220.00. - Randy Stinson, Commissioner, Pet. 1 F6 From 003-0601-40010 Sale ofEquipment $8,715.09 To 003-0601-50807 General Misc $8,715.09.-Randy Stinson, Commissioner, Pet. 1 F7 From 001-0613-50808 Gas & Oil $900.00 To 001-0613-50801 Supplies $900.00. - Constable, Pet. 3 F8 From 009-0602-50918 FM1 Hardware/Tools $1,500.00; 009-0602-50802 FM1 Equipment $40,000.00 To 009-0602-50962 FM1 Lubricants $1,500.00; 009-0602-50911 FM1 Gravel $40,000.00. - Randy Stinson, Commissioner, Pet. F9 Approve refund of overpayment to the following account for payment in error: Refund to be issued to: Account Amount Due Corelogic 200587 $5,114.38 Simplified Plat: SP 1 Consider and act upon a request to approve a simplified plat of Madison-Wilson Road Addition, Lot 1, Block A. The property contains ± 4.296 acres of land in the L. Kelsey Survey, Abstract No. 594 located on the southwest comer of F.M. 157 and Madison-Wilson Road, in the extraterritorial jurisdiction (ETJ) of the City of Venus, Road & Bridge Precinct No. 3.
Consider and act upon a request to grant a one-time variance from Section VIII (A) (Residential Lots) of the County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes to allow the platting of two (2) lots without meeting the minimum road frontage requirement. The property is located in the Brooks Estates, Lot 5 and contains ± 3.00 acres of land, commonly known as 960 Wickcliff Road, Ferris, in Road & Bridge Precinct No. 1.
Consider and act upon a request to amend Section I-W (Definitions) of the County of Ellis Rules, Regulations, and Specifications for Subdivisions and Manufactured Homes, Court Order Number 192.02, dated May 13,2002, specifically amending the definition of "dwelling".
Approval for County Judge to sign one year agreement from BJ Wakefield Services for Ellis County Sheriffs Office LEC aerobic septic system inspections.
Approval for County Judge to sign agreement with Scott Merriman for the Ellis County District Clerk's records preservation project. Scott Merriman participates in the TIPS-USA cooperative purchasing program.
Selection of public members to the Salary Grievance Committee pursuant to Local Government Code §152.014. - Cindy Polley, County Clerk
Accept the 2017 Annual Road Report from Road & Bridge, Pct. 1. - Randy Stinson, Commissioner, Pct. 1
Accept the 2017 Annual Road Report from Road & Bridge, Pct. 2 - Lane Grayson, Commissioner, Pct. 2
Accept the 2017 Annual Road Report from Road & Bridge, Pct. 3. - Paul Perry, Commissioner, Pct. 3
Authorize refund to Holcim in the amount of $146,975.30 for 2012 tax year to satisfy final judgment.
Cancelling the contract authorized by the Commissioners Court on April 11, 2017 under Minute Order 210.17(2.5) concerning the Lexis Advance Upgrade Amendment for State/Local Government with the Ellis County and District Attorney as "Subscriber". The contract signed by the County Judge on April 11,2017 reflected terms not agreed to by the parties and constituted an early draft in the negotiation process. Upon cancellation of this contract and approval of the new contract, the initial monthly installments would drop from $810.00 to $577.00 as negotiated and agreed to by the parties.
Approval for the County Judge to sign a new Lexis Advance Upgrade Amendment for State/Local Government with the Ellis County and District Attorney as "Subscriber" reflecting the agreed upon terms by the parties.
Replacement and upgrade of mission critical IT servers and infrastructure. Amount not to exceed $85,700 with funding from the following budget line amendments: From 001-0140-50859 System Administration Fees $60,000.00 To 001-0140-50802 Equipment $60,000.00 and From 001-0035-50808 Auto Gas/Oil; 001-0035-50805 Conference $2,500.00; 001-0035-50703 Telephone $2,200.00 To 001-0140-50802 Equipment $5,700.00.
EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at anytime during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. ADJOURNMENT OF EXECUTIVE SESSION 4.1 Pursuant to §551.074 of the Government Code, consultation regarding personnel matters. 4.2 Pursuant to §551.076 of the Government Code, consultation to deliberate the deployment, or specific occasions for implementation, of security personnel or devices.
Authorize County Judge to sign document granting TxDOT permission for right of entry for topographic and utility surveys as part of the Loop 9 project. ADJOURNMENT
County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act. Motion to Open Court. Invocation and Pledge of Allegiance - Commissioner Lane Grayson
Administrative: Al Approval of Regular Bills, Payroll, and Officers' Reports A2 Approval of official minutes of the Ellis County Commissioners Court as follows: March 29,2017; April 10,11,19, 20, 21, and 25, 2017. - Cindy Polley, County Clerk A3 Recognition expenses from line item 001-0140-50694 not to exceed $250.00. Financial: Fl From 005-0703-50913 Chemical $1,000.00; 005-0703-50930 Right of Way $3,000.00 To 005-0703-50807 RB3 Misc $4,000.00. -PaulPerry, Commissioner, Pet. 3 F2 From 001-0015-50807 General Misc $5,400.00 To 001-0015-50812 Radio $5,400.00. - Chuck Edge, Sheriff F3 From 001-0200-50802 Equipment $ 1,000.00 To 001 -0200-50805 Conference $ 1,000.00. - Judge Cindy Ermatinger, 443rd District Court F4 From 001-0420-50801 Supplies $2,500.00 To 001-0420-50703 Telephone $2,500.00. - Chatrinia Johnson, Chief, Juvenile Services F5 From 003-0601-40004 RBI Sale Scrap $1,220.00 To 003-0601-50807 RBI General Misc $1,220.00. - Randy Stinson, Commissioner, Pet. 1 F6 From 003-0601-40010 Sale ofEquipment $8,715.09 To 003-0601-50807 General Misc $8,715.09.-Randy Stinson, Commissioner, Pet. 1 F7 From 001-0613-50808 Gas & Oil $900.00 To 001-0613-50801 Supplies $900.00. - Constable, Pet. 3 F8 From 009-0602-50918 FM1 Hardware/Tools $1,500.00; 009-0602-50802 FM1 Equipment $40,000.00 To 009-0602-50962 FM1 Lubricants $1,500.00; 009-0602-50911 FM1 Gravel $40,000.00. - Randy Stinson, Commissioner, Pet. F9 Approve refund of overpayment to the following account for payment in error: Refund to be issued to: Account Amount Due Corelogic 200587 $5,114.38 Simplified Plat: SP 1 Consider and act upon a request to approve a simplified plat of Madison-Wilson Road Addition, Lot 1, Block A. The property contains ± 4.296 acres of land in the L. Kelsey Survey, Abstract No. 594 located on the southwest comer of F.M. 157 and Madison-Wilson Road, in the extraterritorial jurisdiction (ETJ) of the City of Venus, Road & Bridge Precinct No. 3.
Consider and act upon a request to grant a one-time variance from Section VIII (A) (Residential Lots) of the County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes to allow the platting of two (2) lots without meeting the minimum road frontage requirement. The property is located in the Brooks Estates, Lot 5 and contains ± 3.00 acres of land, commonly known as 960 Wickcliff Road, Ferris, in Road & Bridge Precinct No. 1.
Consider and act upon a request to amend Section I-W (Definitions) of the County of Ellis Rules, Regulations, and Specifications for Subdivisions and Manufactured Homes, Court Order Number 192.02, dated May 13,2002, specifically amending the definition of "dwelling".
Approval for County Judge to sign one year agreement from BJ Wakefield Services for Ellis County Sheriffs Office LEC aerobic septic system inspections.
Approval for County Judge to sign agreement with Scott Merriman for the Ellis County District Clerk's records preservation project. Scott Merriman participates in the TIPS-USA cooperative purchasing program.
Selection of public members to the Salary Grievance Committee pursuant to Local Government Code §152.014. - Cindy Polley, County Clerk
Accept the 2017 Annual Road Report from Road & Bridge, Pct. 1. - Randy Stinson, Commissioner, Pct. 1
Accept the 2017 Annual Road Report from Road & Bridge, Pct. 2 - Lane Grayson, Commissioner, Pct. 2
Accept the 2017 Annual Road Report from Road & Bridge, Pct. 3. - Paul Perry, Commissioner, Pct. 3
Authorize refund to Holcim in the amount of $146,975.30 for 2012 tax year to satisfy final judgment.
Cancelling the contract authorized by the Commissioners Court on April 11, 2017 under Minute Order 210.17(2.5) concerning the Lexis Advance Upgrade Amendment for State/Local Government with the Ellis County and District Attorney as "Subscriber". The contract signed by the County Judge on April 11,2017 reflected terms not agreed to by the parties and constituted an early draft in the negotiation process. Upon cancellation of this contract and approval of the new contract, the initial monthly installments would drop from $810.00 to $577.00 as negotiated and agreed to by the parties.
Approval for the County Judge to sign a new Lexis Advance Upgrade Amendment for State/Local Government with the Ellis County and District Attorney as "Subscriber" reflecting the agreed upon terms by the parties.
Replacement and upgrade of mission critical IT servers and infrastructure. Amount not to exceed $85,700 with funding from the following budget line amendments: From 001-0140-50859 System Administration Fees $60,000.00 To 001-0140-50802 Equipment $60,000.00 and From 001-0035-50808 Auto Gas/Oil; 001-0035-50805 Conference $2,500.00; 001-0035-50703 Telephone $2,200.00 To 001-0140-50802 Equipment $5,700.00.
EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at anytime during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. ADJOURNMENT OF EXECUTIVE SESSION 4.1 Pursuant to §551.074 of the Government Code, consultation regarding personnel matters. 4.2 Pursuant to §551.076 of the Government Code, consultation to deliberate the deployment, or specific occasions for implementation, of security personnel or devices.
Authorize County Judge to sign document granting TxDOT permission for right of entry for topographic and utility surveys as part of the Loop 9 project. ADJOURNMENT