County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act. Motion to Open Court. Invocation and Pledge of Allegiance - Commissioner Kyle Butler
Administrative: A1 Approval of Regular Bills, Payroll, and Officers' Reports A2 June 2017 Travel Reports of the Texas AgriLife Extension Office -Mark Arnold, Agriculture -Rita Hodges, Family & Consumer Science -Megan Parr, 4H A3 Accept the continuing education transcript for the Tax Assessor/Collector. Financial: F1 From 001-0450-50801 Supplies $600.00; 024-0924-50802; Equipment $100.00 To 001-0450-50703 Telephone $600.00; 024-0924-50801 Supplies $100.00. - Tim Birdwell, Fire Marshal F2 From 001-0340-50835 Employee Training $1,000.00 To 001-0340-50801 Supplies $1,000.00. - Sgt Coronado, DPS F3 From 032-0932-30302 Funds Balance Carry Over $153,762.00 To 032-0932-50802 Equipment $ 153,762.00. -Melanie Reed, District Clerk F4 From 009-0602-50807 FM1 Gen. Expense $7,000.00 To 009-0602-50911 FM1 Gravel $5,000.00; 009-0602-50907 FM1 Tires $2,000.00. - Randy Stinson, Commissioner, Pet. 2 F5 From 011-0704-50807 Gen. Misc $22,000.00 To 011-0704-50909 Repairs & Parts $22,000.00. - Paul Perry, Commissioner, Pet. 3 F6 Approve refund of overpayment to the following account for payment in error: Refund to be issued to: Account Amount Due Corelogic 227208 $4,560.60 Corelogic 227029 $3,394.73 Corelogic 200587 $5,114.38 Corelogic 200579 $4,822.42 Corelogic 182140 $3,966.37 NationStar 226623 $2,738.47 Lereta C/O Celink Reverse Mtg. 173012 $2,951.32 Corelogic 220844 $3,742.17 Corelogic 232303 $3,115.75 Simplified Plat: SP1 Consider and act on a request to approve a simplified plat of Crisp Road Estates. The property contains ± 17.154 acres of land in the Rafael de la Pena Survey, Abstract No. 3 located on west side of Crisp Road ± 4,200 feet south of FM 660, in the extraterritorial jurisdiction (ETJ) of the City of Ennis, Road & Bridge Precinct No. 1.
Replacement and upgrade of Cisco call manager and voicemail servers systems. Professional services, licenses and equipment from Cisco Advanced Technology and Gold Partner, Flair Data Systems for $147,030.60. -Teral Crawford, Director of IT
Consider and act on a request to approve a final plat of Sneed's Place Development. The property contains ± 54.35 acres of land in the Joseph Stewart Survey, Abstract No. 961 located north of the intersection of Elk Trail and Squirrel Road, in the extraterritorial jurisdiction (ETJ) of the City of Grand Prairie, Road & Bridge Precinct No. 4.
Consider and act on a request to approve a final plat of Oak Vista Estates, Phase 2. The property contains ± 45.986 acres of land in the S.B. Orton Survey, Abstract No. 813 located north of the intersection of FM 1446 and Bluestem Way, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 3.
Consider and act upon a request to release Performance Bond No. PB12350200028 issued by Philadelphia Indemnity Insurance Company, of nine hundred thirty-two thousand five hundred eighty-five dollars & 00/100 ($932,585.00) and accept Maintenance Bond No. PB12350200046 issued by Philadelphia Indemnity Insurance Company, of three hundred seventy-three thousand thirtyfour dollars and 00/100 ($373,034) for Oak Vista, Phase 2, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 3.
Consider and act upon a request to grant a one-time variance from Section III (E) (Lot and Street Layout) of the County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes to allow two (2) structures to encroach into the building line/utility easement. The property contains ± 1.002 acres of land in Lot 28 of the Indian Junction Addition, commonly known as 157 Melanie Lane and its located ± 190 feet west of the intersection of Melanie Lane and India Road, Ferris, Road & Bridge Precinct No. 1.
Consider and act upon a request to grant a one-time variance from Section III (E) (Lot and Street Layout) of the County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes to allow one (1) structure to encroach into the building line/utility easement. The property contains ± 1.077 acres of land in Lot 15, Block D of Springfield Lakes, Phase 2, commonly known as 107 Shoreside Trail and its located ± 190 feet west of the intersection of Melanie Lane and India Road, Ferris, Road & Bridge Precinct No. 4.
Approval to ratify signature and to grant discretionary exemption on the American Mechanical proposal for jail air conditioning units according to Local Government Code 262.024 (a) (2).
Approval to terminate the agreement between Ellis County Fire Marshal's Office and Conduent Government Systems, LLC (Firehouse Software).
Approval to accept renewal agreement for RFP-2016-004, Bridge and Headwall Repair, Neyland Bridge Construction.
Approval for exemption from the competitive bidding process as a sole source item under Local Government Code 262.024 (a) (7) (D) and to accept the renewal option agreement from Election Systems and Software for maintenance and support to the Ellis County Elections voting equipment.
Authorize refund to Holcim in the amount of $ 12,957.02 for 2012 tax year to satisfy final judgment.
Authorize Carol Bush, Ellis County Judge, to execute the FY 2017 Audit Engagement Letter with Pattillo, Brown, & Hill, LLP. - Mike Navarro, Auditor
Approval for County Judge to sign renewal of Spectera Vision Plan. - Theresa Taylor, Director of Human Resources
Reappoint Mr. Randel Kirk as Director to the Prairielands Groundwater Conservation District Board of Directors for a four year term effective through August 2021.
Authorize the purchasing agent to enter into negotiations with Tyler Technologies for County software improvements.
Authorize the purchase of County Vehicles in an amount not to exceed $720,000.00, and approve the necessary budget line amendments from fund balance to fleet purchase.
The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 4.1 Pursuant to Tex. Gov't Code §551.071, consultation with counsel concerning a property damage claim against the County arising in Precinct 3: S.R. Smallwood; 208 Branch Trail; Waxahachie, TX 75167 (damage to private roadside mailbox). 4.2 Pursuant to §551.074 of the Government Code, consultation regarding personnel matters. 4.3 Pursuant to §551.076 of the Government Code, consultation to deliberate the deployment, or specific occasions for implementation, of security personnel or devices. 4.4 Pursuant to Section 551.072 of the Government Code, consultation with counsel regarding the possible sale or lease of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. ADJOURNMENT OF EXECUTIVE SESSION
Authorize County Attorney to compromise and settle a property damage claim against the County arising in Pet. 3 S.R. Smallwood; 208 Branch Trail; Waxahachie, TX 75167 (damage to private roadside mailbox).
Authorize the purchasing agent to enter into negotiations with Tyler Technologies for County software improvements. ADJOURNMENT
County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act. Motion to Open Court. Invocation and Pledge of Allegiance - Commissioner Kyle Butler
Administrative: A1 Approval of Regular Bills, Payroll, and Officers' Reports A2 June 2017 Travel Reports of the Texas AgriLife Extension Office -Mark Arnold, Agriculture -Rita Hodges, Family & Consumer Science -Megan Parr, 4H A3 Accept the continuing education transcript for the Tax Assessor/Collector. Financial: F1 From 001-0450-50801 Supplies $600.00; 024-0924-50802; Equipment $100.00 To 001-0450-50703 Telephone $600.00; 024-0924-50801 Supplies $100.00. - Tim Birdwell, Fire Marshal F2 From 001-0340-50835 Employee Training $1,000.00 To 001-0340-50801 Supplies $1,000.00. - Sgt Coronado, DPS F3 From 032-0932-30302 Funds Balance Carry Over $153,762.00 To 032-0932-50802 Equipment $ 153,762.00. -Melanie Reed, District Clerk F4 From 009-0602-50807 FM1 Gen. Expense $7,000.00 To 009-0602-50911 FM1 Gravel $5,000.00; 009-0602-50907 FM1 Tires $2,000.00. - Randy Stinson, Commissioner, Pet. 2 F5 From 011-0704-50807 Gen. Misc $22,000.00 To 011-0704-50909 Repairs & Parts $22,000.00. - Paul Perry, Commissioner, Pet. 3 F6 Approve refund of overpayment to the following account for payment in error: Refund to be issued to: Account Amount Due Corelogic 227208 $4,560.60 Corelogic 227029 $3,394.73 Corelogic 200587 $5,114.38 Corelogic 200579 $4,822.42 Corelogic 182140 $3,966.37 NationStar 226623 $2,738.47 Lereta C/O Celink Reverse Mtg. 173012 $2,951.32 Corelogic 220844 $3,742.17 Corelogic 232303 $3,115.75 Simplified Plat: SP1 Consider and act on a request to approve a simplified plat of Crisp Road Estates. The property contains ± 17.154 acres of land in the Rafael de la Pena Survey, Abstract No. 3 located on west side of Crisp Road ± 4,200 feet south of FM 660, in the extraterritorial jurisdiction (ETJ) of the City of Ennis, Road & Bridge Precinct No. 1.
Replacement and upgrade of Cisco call manager and voicemail servers systems. Professional services, licenses and equipment from Cisco Advanced Technology and Gold Partner, Flair Data Systems for $147,030.60. -Teral Crawford, Director of IT
Consider and act on a request to approve a final plat of Sneed's Place Development. The property contains ± 54.35 acres of land in the Joseph Stewart Survey, Abstract No. 961 located north of the intersection of Elk Trail and Squirrel Road, in the extraterritorial jurisdiction (ETJ) of the City of Grand Prairie, Road & Bridge Precinct No. 4.
Consider and act on a request to approve a final plat of Oak Vista Estates, Phase 2. The property contains ± 45.986 acres of land in the S.B. Orton Survey, Abstract No. 813 located north of the intersection of FM 1446 and Bluestem Way, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 3.
Consider and act upon a request to release Performance Bond No. PB12350200028 issued by Philadelphia Indemnity Insurance Company, of nine hundred thirty-two thousand five hundred eighty-five dollars & 00/100 ($932,585.00) and accept Maintenance Bond No. PB12350200046 issued by Philadelphia Indemnity Insurance Company, of three hundred seventy-three thousand thirtyfour dollars and 00/100 ($373,034) for Oak Vista, Phase 2, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 3.
Consider and act upon a request to grant a one-time variance from Section III (E) (Lot and Street Layout) of the County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes to allow two (2) structures to encroach into the building line/utility easement. The property contains ± 1.002 acres of land in Lot 28 of the Indian Junction Addition, commonly known as 157 Melanie Lane and its located ± 190 feet west of the intersection of Melanie Lane and India Road, Ferris, Road & Bridge Precinct No. 1.
Consider and act upon a request to grant a one-time variance from Section III (E) (Lot and Street Layout) of the County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes to allow one (1) structure to encroach into the building line/utility easement. The property contains ± 1.077 acres of land in Lot 15, Block D of Springfield Lakes, Phase 2, commonly known as 107 Shoreside Trail and its located ± 190 feet west of the intersection of Melanie Lane and India Road, Ferris, Road & Bridge Precinct No. 4.
Approval to ratify signature and to grant discretionary exemption on the American Mechanical proposal for jail air conditioning units according to Local Government Code 262.024 (a) (2).
Approval to terminate the agreement between Ellis County Fire Marshal's Office and Conduent Government Systems, LLC (Firehouse Software).
Approval to accept renewal agreement for RFP-2016-004, Bridge and Headwall Repair, Neyland Bridge Construction.
Approval for exemption from the competitive bidding process as a sole source item under Local Government Code 262.024 (a) (7) (D) and to accept the renewal option agreement from Election Systems and Software for maintenance and support to the Ellis County Elections voting equipment.
Authorize refund to Holcim in the amount of $ 12,957.02 for 2012 tax year to satisfy final judgment.
Authorize Carol Bush, Ellis County Judge, to execute the FY 2017 Audit Engagement Letter with Pattillo, Brown, & Hill, LLP. - Mike Navarro, Auditor
Approval for County Judge to sign renewal of Spectera Vision Plan. - Theresa Taylor, Director of Human Resources
Reappoint Mr. Randel Kirk as Director to the Prairielands Groundwater Conservation District Board of Directors for a four year term effective through August 2021.
Authorize the purchasing agent to enter into negotiations with Tyler Technologies for County software improvements.
Authorize the purchase of County Vehicles in an amount not to exceed $720,000.00, and approve the necessary budget line amendments from fund balance to fleet purchase.
The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 4.1 Pursuant to Tex. Gov't Code §551.071, consultation with counsel concerning a property damage claim against the County arising in Precinct 3: S.R. Smallwood; 208 Branch Trail; Waxahachie, TX 75167 (damage to private roadside mailbox). 4.2 Pursuant to §551.074 of the Government Code, consultation regarding personnel matters. 4.3 Pursuant to §551.076 of the Government Code, consultation to deliberate the deployment, or specific occasions for implementation, of security personnel or devices. 4.4 Pursuant to Section 551.072 of the Government Code, consultation with counsel regarding the possible sale or lease of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. ADJOURNMENT OF EXECUTIVE SESSION
Authorize County Attorney to compromise and settle a property damage claim against the County arising in Pet. 3 S.R. Smallwood; 208 Branch Trail; Waxahachie, TX 75167 (damage to private roadside mailbox).
Authorize the purchasing agent to enter into negotiations with Tyler Technologies for County software improvements. ADJOURNMENT