County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act. Motion to Open Court. Invocation and Pledge of Allegiance - Commissioner Paul Perry
Administrative: Al Approval of Regular Bills, Payroll, and Officers' Reports A2 Approval of Official Minutes of the Ellis County Commissioners' Court: June 13, 2017 2:00 PM June 27,2017 2:00 PM July 11, 2017 2:00 PM July 12,2017 9:30 AM July 25,2017 2:00 PM A3 Approval of Sheriffs and Constable's Fees - FY 2018. No proposed changes from FY2017. A4 Approve Sheriffs request for personnel reclassification of Courthouse Security and Bailiff positions to "Deputy" beginning FY 2017/2018, with a minimum of 7 deputies dedicated to courthouse security. No additional funding required. Financial: Fl From 001-0360-50833 DA - Court Reporting $1,000.00 To 001-0360-50801 DA- Supplies $1,000.00. -Patrick Wilson, County & District Attorney F2 From 001-0360-50833 DA - Court Reporting $500.00 To 001-0360-50853 DA-Legal Research $500.00. - Cindy Hells tern, Assistant County & District Attorney F3 From 001-0360-50805 DA- Conference $ 1,000.00 To 001-0360-50801 DA - Supplies $1,000.00. -Patrick Wilson, County & District Attorney F4 From 001-0360-50807 DA- Gen Misc $1,000.00 To 001-0360-50801 DA - Supplies $1,000.00. -Patrick Wilson, County & District Attorney F5 From 010-0653-50807 FM2 General Expenses $20,000.00 To 010-0653-50911 FM2 Gravel $20,000.00. - Lane Grayson, Commissioner, Pet. 2 F6 From 001-0110-50852 Prescriptions $50,000.00 To 001-0110-50851 Hospital $50,000.00. - Terri Klein, Indigent Health Care F7 From 001-0035-50802 Equipment $257.00 To 001-0035-50884 Auto Insurance $257.00. - Teral Crawford, Director, IT F8 From 001-0360-50888 DA - Computer Services $ 1,100.00; 001-0360-50601 Travel Reimbursement $400.00; 001-0360-50819 DA - Computer $100.00 To 001-0360-50853 DA - Legal Research $1,600.00. - Patrick Wilson, County & District Attorney F9 From 012-0755-40008 FM4/Interlocal $10,000.00 To 012-0755-50911 FM4/Gravel $10,000.00.-Kyle Butler, Commissioner, Pet. 4 F10 From 006-0754-30302 RB4/Fund Balance $11,100.00 To 006-0754-50868 RB4/Contract Labor $11,100.00. -Kyle Butler, Commissioner, Pet. 4 Fl 1 From 001-0360-50805 DA - Conference $900.00 To 001-0360-50801 DA - Supplies $900.00. -Cindy Hells tern, Assistant County & District Attorney F12 From 001-0060-50703 Telephone $20.00; 001-0060-50802 Equipment $10.00, 001-0060-50808 Auto Gas $120.00; 001-0060-50810 Auto Tires $120.00; 001-0060-50873 Office Maintenance $15.00 To 001-0060-50819 Computer $285.00. - Alberto Mares, Director, Department of Development F13 From 001-0015-50873 Building Mechanical - Prev Maint $29,560.50 To 001-0015-50702 Repairs $3,573.98; 001-0015-50801 Supplies $6,414.93; 001-0015-50802 Equipment $2,409.77; 001-0015-50814 Feeding Inmates $12,928.00; 001-0015-50815 Jailer Uniforms $250.82; 001-0015-50835 Employee Training $ 1,610.00; 001-0015-05865 Pre-Employee Screening $2,373.00. - Chuck Edge, Sheriff F14 From 001-0010-50812 Radio $2,569.44 To 001-0010-50807 General Misc $1,028.42; 001-0010-50810 Auto Tires $1,159.47; 001 -0010-50868 Contract Services SPCA & Others $381.55.- Chuck Edge, Sheriff F15 From 001-0210-40719 Chapter 19 Funding $209.88 To 001-0210-50800 Chapter 19 Expenses $209.88. -Jana Onyon, Elections Administrator F16 From 001-0450-50834 Crime Scene $1,000.00; 001-0450-50802 Equipment $900.00; 001-0450-50808 Auto Gas $130.00 To 001-0450-50805 $2030.00. - Tim Birdwell, Fire Marshal F17 From 001-0000-30302 Fund Balance $38,000.00 To 001-0010-50802 Equipment $38,000.00. F18 From 010-0653-30302 FM2 Fund Balance Carryover $50,000.00 To 010-0653-50915 FM2 Asphalt $50,000.00. - Lane Gray son, Commissioner, Pet. 2 F19 From 001-0035-50819 Computer $1,800.00 To 001-0035-50703 Telephone $1,800.00. - Teral Crawford, Director, IT Simplified Plat: SPl Consider and act on a request to approve a simplified plat of Isaac Acres. The property contains ± 23.684 acres of land in the R. De La Pena Survey, Abstract No. 3 located on the east side of Newton Road 3,000 feet south of Chaparall Road, Ferris, Road & Bridge Precinct No.l. SP2 Consider and act on a request to approve a simplified plat of Cryer Addition. The property contains ± 3.902 acres of land in the William H. Morris Survey, Abstract No. 725 and the Joseph Bell Survey, Abstract No. 62 located on the northwest side of FM 983, Red Oak, Road & Bridge Precinct No. 1. SP3 Consider and act on a request to approve a simplified plat of DuenasAddition. The property contains ± 11.020 acres of land in the John Collett Survey, Abstract 221 located on northwest comer of Broadhead Road and Gibson Road, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 4.
Consider and act on a request to approve a preliminary plat of Bluestem Hills. The property contains ±81.10 acres of land in the Leeman Kelsey Survey, Abstract No. 594 located north of Marion Road and east of FM 157, Venus, Road & Bridge Precinct No. 4.
Consider and act on a request to approve a final plat of Taylor Ridge, Phase 4. The property contains ± 56.766 acres of land in the S.B. Orton Survey, Abstract No. 813 located on Oak Vista Road east of Oak Branch Road, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 3.
Consider and act upon a request to release Performance Bond No. 305929 issued by NGM Insurance Company, in the amount of two hundred thirty-seven thousand six hundred eighty-six dollars & 20/100 ($237,686.20) and accept Maintenance Bond No. 305929 issued by The Main Street America Group in the amount of ninety-five thousand seventy-four dollars and 48/100 ($95,074.48) for Taylor Ridge, Phase 4, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 3.
Consider and act upon a request to grant a one-time variance from Section V1II-A (Residential Lots) of the County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes to allow one (1) water well without meeting the minimum lot size or frontage requirements. The property contains ±1.713 acres of land located at 200 Stone Ridge Dr. in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 3
Consider and act upon a request to abandon Lot 7 of Four-Mile Creek Estates. The property contains ±2.191 acres of land located on the east side of Novy Road ± 3,500 feet north of Highway 34, in the extraterritorial jurisdiction of the City of Ennis, Road & Bridge Precinct No. 1.
Approval for County Judge to sign Xerox lease agreements for Community Supervision and Corrections Department. Office machine previous monthly payment $94.95, new monthly payment $94.50.
Approval to surplus obsolete books from the Law Library in accordance with Local Government 263.
Approval on the updates to the standardized bid package that were approved on December 10,2012, Minute Order 353.12.
Approval for the County Judge to sign the TWC Data Exchange Request and Safeguard Plan for the Ellis County and District Attorney's Office to initiate the process of renewing the contract with the Texas Workforce Commission for online access to confidential information contained in unemployment insurance records. The current contract expires December 31,2017. If the Safeguard Plan is approved by the TWC, then a renewal contract will be presented to the Court for consideration and action prior to expiration of the current contract. - Vance Hinds, Assistant County & District Attorney
Approval for Sheriffs Office to apply for participation in the Texas LESO (Law Enforcement Support Office) Program. This program allows law enforcement agencies to receive DoD excess property. - Chuck Edge, Sheriff
To approve offsite back-up data storage for the jail in an amount not to exceed $62,200.00, and to approve any necessary budget line item transfers.
Discussion and possible action regarding contract changes by Ellis County SPCA, including any necessary amendment to Ellis County 2018 Budget. - Paul Perry, Commissioner, Pet 3
RECESS TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 4.1 Pursuant to §551.074 of the Government Code, consultation regarding personnel matters. 4.2 Pursuant to §551.076 of the Government Code, consultation to deliberate the deployment, or specific occasions for implementation, of security personnel or devices. 4.3 Pursuant to Section 551.072 of the Government Code, consultation with counsel regarding the possible sale or lease of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. ADJOURNMENT OF EXECUTIVE SESSION
3.3 To approve the FY 2017-2018 payroll schedule. 3.4 To approve the FY 2017-2018 Commissioners Court schedule. ADJOURNMENT
County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act. Motion to Open Court. Invocation and Pledge of Allegiance - Commissioner Paul Perry
Administrative: Al Approval of Regular Bills, Payroll, and Officers' Reports A2 Approval of Official Minutes of the Ellis County Commissioners' Court: June 13, 2017 2:00 PM June 27,2017 2:00 PM July 11, 2017 2:00 PM July 12,2017 9:30 AM July 25,2017 2:00 PM A3 Approval of Sheriffs and Constable's Fees - FY 2018. No proposed changes from FY2017. A4 Approve Sheriffs request for personnel reclassification of Courthouse Security and Bailiff positions to "Deputy" beginning FY 2017/2018, with a minimum of 7 deputies dedicated to courthouse security. No additional funding required. Financial: Fl From 001-0360-50833 DA - Court Reporting $1,000.00 To 001-0360-50801 DA- Supplies $1,000.00. -Patrick Wilson, County & District Attorney F2 From 001-0360-50833 DA - Court Reporting $500.00 To 001-0360-50853 DA-Legal Research $500.00. - Cindy Hells tern, Assistant County & District Attorney F3 From 001-0360-50805 DA- Conference $ 1,000.00 To 001-0360-50801 DA - Supplies $1,000.00. -Patrick Wilson, County & District Attorney F4 From 001-0360-50807 DA- Gen Misc $1,000.00 To 001-0360-50801 DA - Supplies $1,000.00. -Patrick Wilson, County & District Attorney F5 From 010-0653-50807 FM2 General Expenses $20,000.00 To 010-0653-50911 FM2 Gravel $20,000.00. - Lane Grayson, Commissioner, Pet. 2 F6 From 001-0110-50852 Prescriptions $50,000.00 To 001-0110-50851 Hospital $50,000.00. - Terri Klein, Indigent Health Care F7 From 001-0035-50802 Equipment $257.00 To 001-0035-50884 Auto Insurance $257.00. - Teral Crawford, Director, IT F8 From 001-0360-50888 DA - Computer Services $ 1,100.00; 001-0360-50601 Travel Reimbursement $400.00; 001-0360-50819 DA - Computer $100.00 To 001-0360-50853 DA - Legal Research $1,600.00. - Patrick Wilson, County & District Attorney F9 From 012-0755-40008 FM4/Interlocal $10,000.00 To 012-0755-50911 FM4/Gravel $10,000.00.-Kyle Butler, Commissioner, Pet. 4 F10 From 006-0754-30302 RB4/Fund Balance $11,100.00 To 006-0754-50868 RB4/Contract Labor $11,100.00. -Kyle Butler, Commissioner, Pet. 4 Fl 1 From 001-0360-50805 DA - Conference $900.00 To 001-0360-50801 DA - Supplies $900.00. -Cindy Hells tern, Assistant County & District Attorney F12 From 001-0060-50703 Telephone $20.00; 001-0060-50802 Equipment $10.00, 001-0060-50808 Auto Gas $120.00; 001-0060-50810 Auto Tires $120.00; 001-0060-50873 Office Maintenance $15.00 To 001-0060-50819 Computer $285.00. - Alberto Mares, Director, Department of Development F13 From 001-0015-50873 Building Mechanical - Prev Maint $29,560.50 To 001-0015-50702 Repairs $3,573.98; 001-0015-50801 Supplies $6,414.93; 001-0015-50802 Equipment $2,409.77; 001-0015-50814 Feeding Inmates $12,928.00; 001-0015-50815 Jailer Uniforms $250.82; 001-0015-50835 Employee Training $ 1,610.00; 001-0015-05865 Pre-Employee Screening $2,373.00. - Chuck Edge, Sheriff F14 From 001-0010-50812 Radio $2,569.44 To 001-0010-50807 General Misc $1,028.42; 001-0010-50810 Auto Tires $1,159.47; 001 -0010-50868 Contract Services SPCA & Others $381.55.- Chuck Edge, Sheriff F15 From 001-0210-40719 Chapter 19 Funding $209.88 To 001-0210-50800 Chapter 19 Expenses $209.88. -Jana Onyon, Elections Administrator F16 From 001-0450-50834 Crime Scene $1,000.00; 001-0450-50802 Equipment $900.00; 001-0450-50808 Auto Gas $130.00 To 001-0450-50805 $2030.00. - Tim Birdwell, Fire Marshal F17 From 001-0000-30302 Fund Balance $38,000.00 To 001-0010-50802 Equipment $38,000.00. F18 From 010-0653-30302 FM2 Fund Balance Carryover $50,000.00 To 010-0653-50915 FM2 Asphalt $50,000.00. - Lane Gray son, Commissioner, Pet. 2 F19 From 001-0035-50819 Computer $1,800.00 To 001-0035-50703 Telephone $1,800.00. - Teral Crawford, Director, IT Simplified Plat: SPl Consider and act on a request to approve a simplified plat of Isaac Acres. The property contains ± 23.684 acres of land in the R. De La Pena Survey, Abstract No. 3 located on the east side of Newton Road 3,000 feet south of Chaparall Road, Ferris, Road & Bridge Precinct No.l. SP2 Consider and act on a request to approve a simplified plat of Cryer Addition. The property contains ± 3.902 acres of land in the William H. Morris Survey, Abstract No. 725 and the Joseph Bell Survey, Abstract No. 62 located on the northwest side of FM 983, Red Oak, Road & Bridge Precinct No. 1. SP3 Consider and act on a request to approve a simplified plat of DuenasAddition. The property contains ± 11.020 acres of land in the John Collett Survey, Abstract 221 located on northwest comer of Broadhead Road and Gibson Road, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 4.
Consider and act on a request to approve a preliminary plat of Bluestem Hills. The property contains ±81.10 acres of land in the Leeman Kelsey Survey, Abstract No. 594 located north of Marion Road and east of FM 157, Venus, Road & Bridge Precinct No. 4.
Consider and act on a request to approve a final plat of Taylor Ridge, Phase 4. The property contains ± 56.766 acres of land in the S.B. Orton Survey, Abstract No. 813 located on Oak Vista Road east of Oak Branch Road, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 3.
Consider and act upon a request to release Performance Bond No. 305929 issued by NGM Insurance Company, in the amount of two hundred thirty-seven thousand six hundred eighty-six dollars & 20/100 ($237,686.20) and accept Maintenance Bond No. 305929 issued by The Main Street America Group in the amount of ninety-five thousand seventy-four dollars and 48/100 ($95,074.48) for Taylor Ridge, Phase 4, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 3.
Consider and act upon a request to grant a one-time variance from Section V1II-A (Residential Lots) of the County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes to allow one (1) water well without meeting the minimum lot size or frontage requirements. The property contains ±1.713 acres of land located at 200 Stone Ridge Dr. in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 3
Consider and act upon a request to abandon Lot 7 of Four-Mile Creek Estates. The property contains ±2.191 acres of land located on the east side of Novy Road ± 3,500 feet north of Highway 34, in the extraterritorial jurisdiction of the City of Ennis, Road & Bridge Precinct No. 1.
Approval for County Judge to sign Xerox lease agreements for Community Supervision and Corrections Department. Office machine previous monthly payment $94.95, new monthly payment $94.50.
Approval to surplus obsolete books from the Law Library in accordance with Local Government 263.
Approval on the updates to the standardized bid package that were approved on December 10,2012, Minute Order 353.12.
Approval for the County Judge to sign the TWC Data Exchange Request and Safeguard Plan for the Ellis County and District Attorney's Office to initiate the process of renewing the contract with the Texas Workforce Commission for online access to confidential information contained in unemployment insurance records. The current contract expires December 31,2017. If the Safeguard Plan is approved by the TWC, then a renewal contract will be presented to the Court for consideration and action prior to expiration of the current contract. - Vance Hinds, Assistant County & District Attorney
Approval for Sheriffs Office to apply for participation in the Texas LESO (Law Enforcement Support Office) Program. This program allows law enforcement agencies to receive DoD excess property. - Chuck Edge, Sheriff
To approve offsite back-up data storage for the jail in an amount not to exceed $62,200.00, and to approve any necessary budget line item transfers.
Discussion and possible action regarding contract changes by Ellis County SPCA, including any necessary amendment to Ellis County 2018 Budget. - Paul Perry, Commissioner, Pet 3
RECESS TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 4.1 Pursuant to §551.074 of the Government Code, consultation regarding personnel matters. 4.2 Pursuant to §551.076 of the Government Code, consultation to deliberate the deployment, or specific occasions for implementation, of security personnel or devices. 4.3 Pursuant to Section 551.072 of the Government Code, consultation with counsel regarding the possible sale or lease of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. ADJOURNMENT OF EXECUTIVE SESSION
3.3 To approve the FY 2017-2018 payroll schedule. 3.4 To approve the FY 2017-2018 Commissioners Court schedule. ADJOURNMENT