County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act. Motion to Open Court. Invocation and Pledge of Allegiance - Commissioner
CONSENT AGENDA- Consideration and Action: Administrative; Al Approval of Regular Bills, Payroll, and Officers' Reports A2 November 2017 Travel Reports of the Texas AgriLife Extension Office -Mark Arnold, Agriculture -Rita Hodges, Family & Consumer Science -Megan Parr, 4H A3 Accept Adult Probation Department's Financial Statements. - Miykael Reeve, Auditor A4 Accept Juvenile Probation Department's Financial Statements. - Miykael Reeve, Auditor A5 Approval of the Official Minutes of October 24, 2017. - Cindy Polley, County Clerk A6 Approval of Official Bond for Cindy Polley, Ellis County Clerk. Continuation of Bond No. 70448814 in the amount of $500,000. - Cindy Polley, County Clerk A7 Approval to reappoint the following Emergency Service District Board members for 2 year terms beginning January 1, 2018 through December 31, 2019: ESD #1: Andy Mulvany, Wade Norquist ESD #2: Danny Long, Tom Manning ESD #3: Murrie Wainscott, Clay Sparks ESD #4: Ray Brindle, Anthony Modesto Jr. ESD #5: Billy Thompson, Raymond Miner ESD #6: James Malone, Randy Johnston ESD #7: Gary Sportsman ESD #8: Teaner Johnson ESD #9: Kenny Caldwell, Rick Davis Financial: Fl From 009-0602-40008 FM1 Interlocal $24,135.00To 009-0602-50807 FM1 GenMisc $23,000.00; 009-0602-50914 FM1 Signs $1,135.00. - Randy Stinson, Commissioner, Pet 1 F2 From 009-0602-4008 FM1 Interlocal $1,800.00 To 009-0602-50807 FM1 Gen Misc $1,800.00. - Randy Stinson, Commissioner, Pet. 1 Simplified Plat; SP1 Consider and act on a request for a simplified plat of Hattersley's Subdivision, Section One. The property contains ± 6.429 acres of land in the Jessie J. Mays Survey, Abstract No. 697; the William R. Herron Survey, Abstract No. 445; and the John Davenport Survey, Abstract No. 299. The property is located on the north side of Curry Street ± 600 feet east of Bakers Branch Road, Waxahachie, Road & Bridge Precinct No. 3. SP2 Consider and act on a request for a simplified plat of Ciardo's Estate. The property contains ±2.161 acres of land in the J. Armendaris Survey, Abstract No. 29. The property is located on the west side of Lone Oak Road ± 4,700 feet east of State Highway 34, in the extraterritorial jurisdiction (ETJ) of the City of Ennis, Road & Bridge Precinct No. 2.
DEPARTMENT OF COUNTY DEVELOPMENT Consideration and action as may be appropriate regarding the following matters: Consider and act upon a request to grant a one-time variance from Section VUI (A) (Residential Lots) of the County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes to allow the property to be platted without meeting the minimum road frontage requirement. The property contains ± 2.75 acres of land in an unrecorded subdivision known as part of Lot 7, Nod Hill Estates and located at 755 Saralvo Road, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 4.
Consider and act on a request to change a portion of Grainery Road to Mamie Ham Road, including replacing street signs and readdressing all property owners and residents along this section of road. The proposed name change affects is approximately ± 1,360 feet in length and is located near Grainery Road east of Interstate Highway 35 and west of Highway 77. This stretch of road is located in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No.3.
Consider and act upon a request to amend the County of Ellis Rules, Regulations, and Specifications for Subdivisions and Manufactured Homes, Court Order Number 192.02, dated May 13, 2002, specifically amending Section 1 (General Information), Section 5 (General Requirements), and Section 8 (Subdivision Standards) and any other related articles, sections and paragraphs to modify the regulations on manufactured and mobile home communities, RV parks, and paving standards.
PURCHASING Consideration and action as may be appropriate regarding the following matters: Consider and act upon a request a recommendation from the Thoroughfare Plan Selection Committee to select Freese & Nichols, Inc. as the preferred consultant for the update to the Ellis County Long Range Thoroughfare Plan Review and Update and enter into exclusive negotiations to determine a final contact and cost.
Act to accept a bid from Streme Trailer Manufacturing, Inc. of Waxahachie, Texas for a 12" Tandem Trailer for $1,325.00, to be taken from line item 011-0704-50802 FM3 Purchase of Equipment.
Approval to award bid number 2018-002 - Recycled Concrete Flex Base, Type D, Grade 1 and Grade 2.
Approval to accept the following renewal agreements: RB 2016-009-Washed Pea Gravel, Type A, Grade 4 1/2 & Grade 5 3/8 RB 2016-010-Pit Run Gravel RB 2016-006-Light Weight Surface Aggregate, Type L, Grade 3 - Grade 5 RB 2016-003-Hauling Road Materials RB 2016-007-Crushed Limestone Chip Seal Type D, Grade 3 - Grade 5, & Fine D Rock 2017-001-Whoesale Gas & Diesel 2017-002-Convenience Store Gas
Approval for the County Judge to sign Xerox agreement for Road and Bridge Precinct 2. Monthly payment will be $ 154.44.
Surplus of grapple bucket for Road & Bridge Pet. 4, in accordance with Local Government Code.
Approval to purchase from Austin Turf and Tractor a 24-foot tilt deck trailer for Road and Bridge Precinct 4. Total cost for trailer is $6,175.60 to be paid from line item 012-0755-50802- 00000-000.
Approval to enter in to an agreement with M.A.C. Security for the installation and monitoring of security cameras for Road and Bridge Precinct 1.
Approval to award bid number 2018-001 - Janitorial Supplies for Ellis County.
Approval to award bid number 2018-001 - Janitorial Supplies for Ellis County.
ADMINISTRATIVE Consideration and action as may be appropriate regarding the following matters: Burn ban for Ellis County. - Tim Birdwell, Fire Marshal
Accept the application of Timothy R. Raven to serve on Emergency Services District Board (ESD) #2 for a two year term from January 1, 2018 through December 31, 2019.
Approval of Ellis County Mass Gathering Permit Process and Application. - Tim Birdwell, Fire Marshal
Accept donation from the City of Palmer Police Department to the Ellis County Fire Marshal's Office of eleven (11) Prima Facie Body Camera's, six (6) Prima Facie Body Camera Docking stations, one (1) Prima Facie & Bay Docking Stations, and nine (9) lapel mike holders. See attachments to this document for full details and also a body camera policy. - Tim Birdwell, Fire Marshal
Approval of Ellis County Mass Gathering Permit Process and Application. - Tim Birdwell, Fire Marshal
Authorize the County Judge to sign a contract with Leads Online. We currently use the basic license and are wanting to upgrade the package to have access to more information. - Chuck Edge, Sheriff
3.7 Approve Interlocal Cooperation Contract between County of Ellis and City of Garrett beginning January 1,2018 to December 30, 2018. -Randy Stinson, Commissioner, Pet. 1 3.8 Approve Interlocal Cooperation Contract between County of Ellis and Palmer ISD beginning January 1, 2018 to December 30, 2018. -Randy Stinson, Commissioner, Pet. 1 3.9 Approve Interlocal Cooperation Contract between County of Ellis and City of Ferris beginning January 1, 2018 to December 30, 2018. - Randy Stinson, Commissioner, Pet 1 3.10 Approve Interlocal Cooperation Contract between County of Ellis and City of Pecan Hill beginning January 1, 2018 to December 30, 2018. - Randy Stinson, Commissioner, Pet. 1 3.11 Approval of work order for the City of Garrett for pothole repairs, not to exceed 8 hours. Streets include Williams, Merritt, Connor, Patrick, and S. Boyce; and the intersection of Hart and Boyce. - Randy Stinson, Commissioner, Pet. 1
3.12 Discuss update on RFP status of upcoming items. - Paul Perry, Commissioner, Pet. 3 3.13 Discuss update on Road and Bridge items for bids and other purchasing issues. - Paul Perry, Commissioner, Pet. 3
Approve necessary insurance coverage and/or accept the bonds of the County Court and County Courts at Law Judges.
*A portion of this video is without audio* The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 4.1 Pursuant to §551.074 of the Government Code, consultation regarding personnel matters. 4.2 Pursuant to §551.076 of the Government Code, consultation to deliberate the deployment, or specific occasions for implementation, of security personnel or devices. 4.3 Pursuant to § 551.072 of the Government Code, consultation with counsel regarding the possible sale or lease of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. 4.4 Pursuant to §551.071 of the Government Code, consultation with counsel concerning Cause No. 97047, Thomas McCollum vs. South Ellis County Water Corporation & Ellis County in the 40th Judicial District Court of Ellis County. 4.5 Pursuant to §551.071 of the Government Code, consultation with counsel concerning Cause No. D- 1-GN-16-005112, Ellis County et al vs. Ken Paxton in the 126th Judicial District Court of Travis County. ADJOURNMENT OF EXECUTIVE SESSION ADJOURNMENT
County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act. Motion to Open Court. Invocation and Pledge of Allegiance - Commissioner
CONSENT AGENDA- Consideration and Action: Administrative; Al Approval of Regular Bills, Payroll, and Officers' Reports A2 November 2017 Travel Reports of the Texas AgriLife Extension Office -Mark Arnold, Agriculture -Rita Hodges, Family & Consumer Science -Megan Parr, 4H A3 Accept Adult Probation Department's Financial Statements. - Miykael Reeve, Auditor A4 Accept Juvenile Probation Department's Financial Statements. - Miykael Reeve, Auditor A5 Approval of the Official Minutes of October 24, 2017. - Cindy Polley, County Clerk A6 Approval of Official Bond for Cindy Polley, Ellis County Clerk. Continuation of Bond No. 70448814 in the amount of $500,000. - Cindy Polley, County Clerk A7 Approval to reappoint the following Emergency Service District Board members for 2 year terms beginning January 1, 2018 through December 31, 2019: ESD #1: Andy Mulvany, Wade Norquist ESD #2: Danny Long, Tom Manning ESD #3: Murrie Wainscott, Clay Sparks ESD #4: Ray Brindle, Anthony Modesto Jr. ESD #5: Billy Thompson, Raymond Miner ESD #6: James Malone, Randy Johnston ESD #7: Gary Sportsman ESD #8: Teaner Johnson ESD #9: Kenny Caldwell, Rick Davis Financial: Fl From 009-0602-40008 FM1 Interlocal $24,135.00To 009-0602-50807 FM1 GenMisc $23,000.00; 009-0602-50914 FM1 Signs $1,135.00. - Randy Stinson, Commissioner, Pet 1 F2 From 009-0602-4008 FM1 Interlocal $1,800.00 To 009-0602-50807 FM1 Gen Misc $1,800.00. - Randy Stinson, Commissioner, Pet. 1 Simplified Plat; SP1 Consider and act on a request for a simplified plat of Hattersley's Subdivision, Section One. The property contains ± 6.429 acres of land in the Jessie J. Mays Survey, Abstract No. 697; the William R. Herron Survey, Abstract No. 445; and the John Davenport Survey, Abstract No. 299. The property is located on the north side of Curry Street ± 600 feet east of Bakers Branch Road, Waxahachie, Road & Bridge Precinct No. 3. SP2 Consider and act on a request for a simplified plat of Ciardo's Estate. The property contains ±2.161 acres of land in the J. Armendaris Survey, Abstract No. 29. The property is located on the west side of Lone Oak Road ± 4,700 feet east of State Highway 34, in the extraterritorial jurisdiction (ETJ) of the City of Ennis, Road & Bridge Precinct No. 2.
DEPARTMENT OF COUNTY DEVELOPMENT Consideration and action as may be appropriate regarding the following matters: Consider and act upon a request to grant a one-time variance from Section VUI (A) (Residential Lots) of the County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes to allow the property to be platted without meeting the minimum road frontage requirement. The property contains ± 2.75 acres of land in an unrecorded subdivision known as part of Lot 7, Nod Hill Estates and located at 755 Saralvo Road, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 4.
Consider and act on a request to change a portion of Grainery Road to Mamie Ham Road, including replacing street signs and readdressing all property owners and residents along this section of road. The proposed name change affects is approximately ± 1,360 feet in length and is located near Grainery Road east of Interstate Highway 35 and west of Highway 77. This stretch of road is located in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No.3.
Consider and act upon a request to amend the County of Ellis Rules, Regulations, and Specifications for Subdivisions and Manufactured Homes, Court Order Number 192.02, dated May 13, 2002, specifically amending Section 1 (General Information), Section 5 (General Requirements), and Section 8 (Subdivision Standards) and any other related articles, sections and paragraphs to modify the regulations on manufactured and mobile home communities, RV parks, and paving standards.
PURCHASING Consideration and action as may be appropriate regarding the following matters: Consider and act upon a request a recommendation from the Thoroughfare Plan Selection Committee to select Freese & Nichols, Inc. as the preferred consultant for the update to the Ellis County Long Range Thoroughfare Plan Review and Update and enter into exclusive negotiations to determine a final contact and cost.
Act to accept a bid from Streme Trailer Manufacturing, Inc. of Waxahachie, Texas for a 12" Tandem Trailer for $1,325.00, to be taken from line item 011-0704-50802 FM3 Purchase of Equipment.
Approval to award bid number 2018-002 - Recycled Concrete Flex Base, Type D, Grade 1 and Grade 2.
Approval to accept the following renewal agreements: RB 2016-009-Washed Pea Gravel, Type A, Grade 4 1/2 & Grade 5 3/8 RB 2016-010-Pit Run Gravel RB 2016-006-Light Weight Surface Aggregate, Type L, Grade 3 - Grade 5 RB 2016-003-Hauling Road Materials RB 2016-007-Crushed Limestone Chip Seal Type D, Grade 3 - Grade 5, & Fine D Rock 2017-001-Whoesale Gas & Diesel 2017-002-Convenience Store Gas
Approval for the County Judge to sign Xerox agreement for Road and Bridge Precinct 2. Monthly payment will be $ 154.44.
Surplus of grapple bucket for Road & Bridge Pet. 4, in accordance with Local Government Code.
Approval to purchase from Austin Turf and Tractor a 24-foot tilt deck trailer for Road and Bridge Precinct 4. Total cost for trailer is $6,175.60 to be paid from line item 012-0755-50802- 00000-000.
Approval to enter in to an agreement with M.A.C. Security for the installation and monitoring of security cameras for Road and Bridge Precinct 1.
Approval to award bid number 2018-001 - Janitorial Supplies for Ellis County.
Approval to award bid number 2018-001 - Janitorial Supplies for Ellis County.
ADMINISTRATIVE Consideration and action as may be appropriate regarding the following matters: Burn ban for Ellis County. - Tim Birdwell, Fire Marshal
Accept the application of Timothy R. Raven to serve on Emergency Services District Board (ESD) #2 for a two year term from January 1, 2018 through December 31, 2019.
Approval of Ellis County Mass Gathering Permit Process and Application. - Tim Birdwell, Fire Marshal
Accept donation from the City of Palmer Police Department to the Ellis County Fire Marshal's Office of eleven (11) Prima Facie Body Camera's, six (6) Prima Facie Body Camera Docking stations, one (1) Prima Facie & Bay Docking Stations, and nine (9) lapel mike holders. See attachments to this document for full details and also a body camera policy. - Tim Birdwell, Fire Marshal
Approval of Ellis County Mass Gathering Permit Process and Application. - Tim Birdwell, Fire Marshal
Authorize the County Judge to sign a contract with Leads Online. We currently use the basic license and are wanting to upgrade the package to have access to more information. - Chuck Edge, Sheriff
3.7 Approve Interlocal Cooperation Contract between County of Ellis and City of Garrett beginning January 1,2018 to December 30, 2018. -Randy Stinson, Commissioner, Pet. 1 3.8 Approve Interlocal Cooperation Contract between County of Ellis and Palmer ISD beginning January 1, 2018 to December 30, 2018. -Randy Stinson, Commissioner, Pet. 1 3.9 Approve Interlocal Cooperation Contract between County of Ellis and City of Ferris beginning January 1, 2018 to December 30, 2018. - Randy Stinson, Commissioner, Pet 1 3.10 Approve Interlocal Cooperation Contract between County of Ellis and City of Pecan Hill beginning January 1, 2018 to December 30, 2018. - Randy Stinson, Commissioner, Pet. 1 3.11 Approval of work order for the City of Garrett for pothole repairs, not to exceed 8 hours. Streets include Williams, Merritt, Connor, Patrick, and S. Boyce; and the intersection of Hart and Boyce. - Randy Stinson, Commissioner, Pet. 1
3.12 Discuss update on RFP status of upcoming items. - Paul Perry, Commissioner, Pet. 3 3.13 Discuss update on Road and Bridge items for bids and other purchasing issues. - Paul Perry, Commissioner, Pet. 3
Approve necessary insurance coverage and/or accept the bonds of the County Court and County Courts at Law Judges.
*A portion of this video is without audio* The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 4.1 Pursuant to §551.074 of the Government Code, consultation regarding personnel matters. 4.2 Pursuant to §551.076 of the Government Code, consultation to deliberate the deployment, or specific occasions for implementation, of security personnel or devices. 4.3 Pursuant to § 551.072 of the Government Code, consultation with counsel regarding the possible sale or lease of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. 4.4 Pursuant to §551.071 of the Government Code, consultation with counsel concerning Cause No. 97047, Thomas McCollum vs. South Ellis County Water Corporation & Ellis County in the 40th Judicial District Court of Ellis County. 4.5 Pursuant to §551.071 of the Government Code, consultation with counsel concerning Cause No. D- 1-GN-16-005112, Ellis County et al vs. Ken Paxton in the 126th Judicial District Court of Travis County. ADJOURNMENT OF EXECUTIVE SESSION ADJOURNMENT