County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act. Motion to Open Court. Invocation and Pledge of Allegiance
CONSENT AGENDA - Consideration and Action: Administrative: Al Approval of Regular Bills, Payroll, and Officers' Reports A2 January 2017 Travel Reports of the Texas AgriLife Extension Office -Mark Arnold, Agriculture -Rita Hodges, Family & Consumer Science -Megan Parr, 4H A3 Accept the annual Racial Profiling Report from the Sheriffs Office. - Chuck Edge, Sheriff A4 This item is placed on the agenda in the interest of transparency and information to the Court. The Sheriffs Office will be spending $6,600 from forfeited funds. The account is the IRS account in Federal Forfeitures. The purchase will be three NFA items; namely MP5's. - Chuck Edge, Sheriff A4 Approval of Official Minutes of the Ellis County Commissioners' Court: November 7,2017; November 17,2017; November 21,2017; December 5, 2017; December 19,2017; December 22, 2017; December 29, 2017. - Cindy Polley, County Clerk Financial: Fl From 001-0450-50802 Equipment $1,000.00 To 001-0450-50809 Auto Repairs $1,000.00. - Tim Birdwell, Fire Marshal F2 From 010-0653-30301 FM2 Fund Balance Carryover $40,000.00 To 010-0653-50802 FM2 Purchase of Equipment $40,000.00. -Lane Gray son, Commissioner, Pct.2 F3 From 001-0420-50703 Telephone $1,500.00; 001-0420-50801 Supplies $3,500.00; 001-0420-50807 General Misc. $1,500.00; 001-0420-50835 Education/Training $2,000.00; 001-0420-50889 Transport Expense $2,000.00; 001-0420-50892 Facilities Operation $1,000.00; 001-0420-50893 Detention Provisions $8,000.00 To 001-0421-50703 Telephone $1,500.00; 001-0421-50801 Supplies $3,500.00; 001-0421-50807 General Misc. $1,500.00; 001-0421-50835 Education/Training $2,000.00; 001-0421-50889 Transportation/Gas $2,000.00; 001-0421-50892 Facilities Operation $1,000.00; 001-0421-50893 Detention Provisions $8,000.00. - Juvenile Probation F4 From 001-0010-50868 Contracts Svcs (SPCA & Other) $2,609.01 To 001-0010-50819 Computer $2,609.01. - ChuckEdge, Sheriff F5 From 009-0602-40008 FM1 Interlocal $811.75; 009-0602-50807 Gen Misc $1,000.00 To 009-0602- 50914 FM1 Signs $1,811.75. - Randy Stinson, Commissioner, Pet. 1 F6 From 009-0602-50807 FM1 Gen Misc $3,000.00 To 009-0602-50923 FM1 Bldg/Improv. $3,000.00. - Randy Stinson, Commissioner, Pet. 1 F7 From 012-0755-30302 FM4/Fund Balance $ 169,000.00; 012-0755-40008 FM4/Interlocal $ 15,000.00 To 012-0755-50802 FM4/Purchase of Equipment $169,000.00; 012-0755-50909 FM4/Parts & Repairs $15,000.00. - Kyle Butler, Commissioner, Pet. 4 F8 From 001-0613-40096 Revenue $736.54 To 001-0613-50820 LEOSE $736.54. - Mike McCorkle, Constable, Pet. 3 F9 Approve refund of overpayment to the following account for payment in error: Refund to be issued to: Account Amount Due Leretta, LLC 159134 $2,763.84 Shaun Buckley 160117 $4,833.69 Wells Fargo 207778 $3,056.17 Wells Fargo 233113 $8,533.17 Wells Fargo 229454 $4,518.77 Wells Fargo 224754 $3,290.47 Wells Fargo 242027 $3,755.44 Wells Fargo 221678 $4,783.56 Wells Fargo 259710 $4,172.12 Corelogic 232700 $5,799.16 Home Loan Service 242061 $5,273.68 Richard Frosch 196357 $5,231.93 John Douglas 207731 $4,112.92 Ronald Knott 198136 $4,883.58 Corelogic 151587 $3,198.22
Approval of lease agreements for ADA voting equipment for Ellis County citi es, school districts, and water districts that will be conducting elections on May 5,2018. This includes the City of Mansfield, City of Maypearl, City of Milford and Milford ISD, City of Oak Leaf, City of Ovilla, Maypearl ISD, & Mountain Peak Special utility district who will be conducting their election on April 28,2018.— Jana Onyon, Elections Administrator
Appointment of Bill Dodson, Raymond Mosley, and Linda Sibley to serve on the Ellis County Historical Commission. - Silvia Smith, Ellis County Historical Commission
Resolution is for approval of submission of the grant application for the Rifle-Resistant Body Armor Grant to the Office of the Governor from the Ellis County Sheriff's Office. -Chuck Edge, Sheriff
Consider & act upon a replat of Lot 4, Morgan Farm, into Lot 4A and Lot 4B. The property contains ± 18.00 acres of land and located on the west side of Ebenezer Road ±1,370 feet south of Wilson Road, in the extraterritorial jurisdiction (ETJ) of the City of Ennis, Road & Bridge Precinct No. 1.
Consider & act upon a replat of Lots 1 & 9, Emerald Forest. The property contains ± 8.98 acres of land and located at the intersection of Pioneer Court and Oak Hill Drive, just south of Newt Lane, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 3.
Consider and act upon a request to grant a variance for a one-time variance from Section 10-F (Amendments) of Ellis County Order 182.11 (Septic Order) and Section 8-A (Residential Lots) of the adopted Rules & Regulations to allow a replat of one (1) lot to create two (2) lots with less than one (1) acre. The property contains ± 1.03 acres of land, commonly known as 1205 Jackson Street and 315 Burney Lane, Red Oak, and located on the southeast corner of Jackson Street and Burney Lane, in the extraterritorial jurisdiction (ETJ) of the City of Red Oak, Road & Bridge Precinct No. 4.
Consider and act upon a request to release Letter of Credit No. 4300074145 issued by Pinnacle Bank, in the amount of twenty-three thousand and one hundred dollars ($23,100.00) for Sneed's Place Addition, a private subdivision, in the extraterritorial jurisdiction (ETJ) of the City of Grand Prairie, Road & Bridge Precinct No. 4.
Consider and act upon a request to grant a variance for a one-time variance from Section 8-A (Residential Lots) of the adopted Rules and Regulations to allow one (1) single-family dwelling. The property contains ± 28.526 acres of land located between Union Hill Road and Burl Moore Road, Ennis, Road & Bridge Precinct No. 1.
Approval for County Judge to sign lease-purchase agreement for a 2018 John Deere 544K from RDO Equipment for Road and Bridge Precinct 4.
Approval for the County Judge to sign the agreed upon contract for RFP-2018-001 Animal Control Services for Ellis County.
Approval to declare the listed vehicles as surplus and to be disposed in accordance of the Local Government Code 263: 1989 Interstate Tilt Trailer 1JKTDV308KA601070
Work order for the City of Garrett Interlocal Minute No. 504.17. Streets include: Garrett Ave, Marqurite, Pecan Hollow, Merritt, and Connor. Pothole repairs not to exceed 8 hours of work. - Randy Stinson, Commissioner, Pet. 1
Texas Association of Counties Health and Employee Benefit Pool renewal of ARTS (Affordable Care Act Reporting and Tracking Service. - Theresa Taylor, Director of Human Resources
Approval of interlocal agreement between the City of Italy and County of Ellis. - Paul Perry, Commissioner, Pet. 3
Authorize posting of public notice for the proposed name change of Anderson Road located near Forreston, Texas. - TedKantor, Engineer
RECESS TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise maybe permitted under 551. 4.1 Pursuant to §551.071 of the Government Code, consultation with counsel concerning a claim t damages to a 2016 Mazda CX-5 Touring owned by Jennifer True that was involved with in a collision with a vehicle owned by Ellis County and operated by Commissioner Randy Stinson on January 23, 2018. 4.2 Pursuant to §551.071 of the Government Code, consultation with counsel concerning lawsuit Cause No. 93563, Webster v. Bates, 40th District Court of Ellis County. 4.3 Pursuant to §551.076 of the Government Code, consultation to deliberate the deployment, or specific occasions for implementation, of security personnel or devices. 4.4 Pursuant to §551.074 of the Government Code, consultation regarding personnel matters. ADJOURNMENT OF EXECUTIVE SESSION
Consideration and action authorizing the County Attorney to offer and settle a claim on behalf of Ellis County involving Jennifer True concerning property damage to her 2016 Mazda CX-5 Touring in the amount of $2,467.63 which was involved in a collision with a vehicle owned by Ellis County and operated by an Commissioner Randy Stinson of Ellis County Road and Bridge Precinct 1, including obtaining a release of all claims. - Vance Hinds, Assistant County & District Attorney ADJOURNMENT
County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act. Motion to Open Court. Invocation and Pledge of Allegiance
CONSENT AGENDA - Consideration and Action: Administrative: Al Approval of Regular Bills, Payroll, and Officers' Reports A2 January 2017 Travel Reports of the Texas AgriLife Extension Office -Mark Arnold, Agriculture -Rita Hodges, Family & Consumer Science -Megan Parr, 4H A3 Accept the annual Racial Profiling Report from the Sheriffs Office. - Chuck Edge, Sheriff A4 This item is placed on the agenda in the interest of transparency and information to the Court. The Sheriffs Office will be spending $6,600 from forfeited funds. The account is the IRS account in Federal Forfeitures. The purchase will be three NFA items; namely MP5's. - Chuck Edge, Sheriff A4 Approval of Official Minutes of the Ellis County Commissioners' Court: November 7,2017; November 17,2017; November 21,2017; December 5, 2017; December 19,2017; December 22, 2017; December 29, 2017. - Cindy Polley, County Clerk Financial: Fl From 001-0450-50802 Equipment $1,000.00 To 001-0450-50809 Auto Repairs $1,000.00. - Tim Birdwell, Fire Marshal F2 From 010-0653-30301 FM2 Fund Balance Carryover $40,000.00 To 010-0653-50802 FM2 Purchase of Equipment $40,000.00. -Lane Gray son, Commissioner, Pct.2 F3 From 001-0420-50703 Telephone $1,500.00; 001-0420-50801 Supplies $3,500.00; 001-0420-50807 General Misc. $1,500.00; 001-0420-50835 Education/Training $2,000.00; 001-0420-50889 Transport Expense $2,000.00; 001-0420-50892 Facilities Operation $1,000.00; 001-0420-50893 Detention Provisions $8,000.00 To 001-0421-50703 Telephone $1,500.00; 001-0421-50801 Supplies $3,500.00; 001-0421-50807 General Misc. $1,500.00; 001-0421-50835 Education/Training $2,000.00; 001-0421-50889 Transportation/Gas $2,000.00; 001-0421-50892 Facilities Operation $1,000.00; 001-0421-50893 Detention Provisions $8,000.00. - Juvenile Probation F4 From 001-0010-50868 Contracts Svcs (SPCA & Other) $2,609.01 To 001-0010-50819 Computer $2,609.01. - ChuckEdge, Sheriff F5 From 009-0602-40008 FM1 Interlocal $811.75; 009-0602-50807 Gen Misc $1,000.00 To 009-0602- 50914 FM1 Signs $1,811.75. - Randy Stinson, Commissioner, Pet. 1 F6 From 009-0602-50807 FM1 Gen Misc $3,000.00 To 009-0602-50923 FM1 Bldg/Improv. $3,000.00. - Randy Stinson, Commissioner, Pet. 1 F7 From 012-0755-30302 FM4/Fund Balance $ 169,000.00; 012-0755-40008 FM4/Interlocal $ 15,000.00 To 012-0755-50802 FM4/Purchase of Equipment $169,000.00; 012-0755-50909 FM4/Parts & Repairs $15,000.00. - Kyle Butler, Commissioner, Pet. 4 F8 From 001-0613-40096 Revenue $736.54 To 001-0613-50820 LEOSE $736.54. - Mike McCorkle, Constable, Pet. 3 F9 Approve refund of overpayment to the following account for payment in error: Refund to be issued to: Account Amount Due Leretta, LLC 159134 $2,763.84 Shaun Buckley 160117 $4,833.69 Wells Fargo 207778 $3,056.17 Wells Fargo 233113 $8,533.17 Wells Fargo 229454 $4,518.77 Wells Fargo 224754 $3,290.47 Wells Fargo 242027 $3,755.44 Wells Fargo 221678 $4,783.56 Wells Fargo 259710 $4,172.12 Corelogic 232700 $5,799.16 Home Loan Service 242061 $5,273.68 Richard Frosch 196357 $5,231.93 John Douglas 207731 $4,112.92 Ronald Knott 198136 $4,883.58 Corelogic 151587 $3,198.22
Approval of lease agreements for ADA voting equipment for Ellis County citi es, school districts, and water districts that will be conducting elections on May 5,2018. This includes the City of Mansfield, City of Maypearl, City of Milford and Milford ISD, City of Oak Leaf, City of Ovilla, Maypearl ISD, & Mountain Peak Special utility district who will be conducting their election on April 28,2018.— Jana Onyon, Elections Administrator
Appointment of Bill Dodson, Raymond Mosley, and Linda Sibley to serve on the Ellis County Historical Commission. - Silvia Smith, Ellis County Historical Commission
Resolution is for approval of submission of the grant application for the Rifle-Resistant Body Armor Grant to the Office of the Governor from the Ellis County Sheriff's Office. -Chuck Edge, Sheriff
Consider & act upon a replat of Lot 4, Morgan Farm, into Lot 4A and Lot 4B. The property contains ± 18.00 acres of land and located on the west side of Ebenezer Road ±1,370 feet south of Wilson Road, in the extraterritorial jurisdiction (ETJ) of the City of Ennis, Road & Bridge Precinct No. 1.
Consider & act upon a replat of Lots 1 & 9, Emerald Forest. The property contains ± 8.98 acres of land and located at the intersection of Pioneer Court and Oak Hill Drive, just south of Newt Lane, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 3.
Consider and act upon a request to grant a variance for a one-time variance from Section 10-F (Amendments) of Ellis County Order 182.11 (Septic Order) and Section 8-A (Residential Lots) of the adopted Rules & Regulations to allow a replat of one (1) lot to create two (2) lots with less than one (1) acre. The property contains ± 1.03 acres of land, commonly known as 1205 Jackson Street and 315 Burney Lane, Red Oak, and located on the southeast corner of Jackson Street and Burney Lane, in the extraterritorial jurisdiction (ETJ) of the City of Red Oak, Road & Bridge Precinct No. 4.
Consider and act upon a request to release Letter of Credit No. 4300074145 issued by Pinnacle Bank, in the amount of twenty-three thousand and one hundred dollars ($23,100.00) for Sneed's Place Addition, a private subdivision, in the extraterritorial jurisdiction (ETJ) of the City of Grand Prairie, Road & Bridge Precinct No. 4.
Consider and act upon a request to grant a variance for a one-time variance from Section 8-A (Residential Lots) of the adopted Rules and Regulations to allow one (1) single-family dwelling. The property contains ± 28.526 acres of land located between Union Hill Road and Burl Moore Road, Ennis, Road & Bridge Precinct No. 1.
Approval for County Judge to sign lease-purchase agreement for a 2018 John Deere 544K from RDO Equipment for Road and Bridge Precinct 4.
Approval for the County Judge to sign the agreed upon contract for RFP-2018-001 Animal Control Services for Ellis County.
Approval to declare the listed vehicles as surplus and to be disposed in accordance of the Local Government Code 263: 1989 Interstate Tilt Trailer 1JKTDV308KA601070
Work order for the City of Garrett Interlocal Minute No. 504.17. Streets include: Garrett Ave, Marqurite, Pecan Hollow, Merritt, and Connor. Pothole repairs not to exceed 8 hours of work. - Randy Stinson, Commissioner, Pet. 1
Texas Association of Counties Health and Employee Benefit Pool renewal of ARTS (Affordable Care Act Reporting and Tracking Service. - Theresa Taylor, Director of Human Resources
Approval of interlocal agreement between the City of Italy and County of Ellis. - Paul Perry, Commissioner, Pet. 3
Authorize posting of public notice for the proposed name change of Anderson Road located near Forreston, Texas. - TedKantor, Engineer
RECESS TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise maybe permitted under 551. 4.1 Pursuant to §551.071 of the Government Code, consultation with counsel concerning a claim t damages to a 2016 Mazda CX-5 Touring owned by Jennifer True that was involved with in a collision with a vehicle owned by Ellis County and operated by Commissioner Randy Stinson on January 23, 2018. 4.2 Pursuant to §551.071 of the Government Code, consultation with counsel concerning lawsuit Cause No. 93563, Webster v. Bates, 40th District Court of Ellis County. 4.3 Pursuant to §551.076 of the Government Code, consultation to deliberate the deployment, or specific occasions for implementation, of security personnel or devices. 4.4 Pursuant to §551.074 of the Government Code, consultation regarding personnel matters. ADJOURNMENT OF EXECUTIVE SESSION
Consideration and action authorizing the County Attorney to offer and settle a claim on behalf of Ellis County involving Jennifer True concerning property damage to her 2016 Mazda CX-5 Touring in the amount of $2,467.63 which was involved in a collision with a vehicle owned by Ellis County and operated by an Commissioner Randy Stinson of Ellis County Road and Bridge Precinct 1, including obtaining a release of all claims. - Vance Hinds, Assistant County & District Attorney ADJOURNMENT