County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act. Motion to Open Court. Invocation and Pledge of Allegiance
CONSENT AGENDA - Consideration and Action: Administrative: Al Approval of Regular Bills, Payroll, and Officers' Reports A2 Accept the annual Racial Profiling Report from Fire Marshal's Office. - Tim Birdwett, Fire Marsha! A3 Approval of Official Minutes for February 27,2018; March 10,2018; and March 27,2018. - Cindy Polley, County Clerk Financial: Fl From 001-0015-50888 Comp Svd Hardware-Software $7,473.70 To 001-0015-50803 Furniture-Fixtures $462.05; 001-0015-50812 Radios $2,537.00: 001-0015-50807 Gen Misc $3,432.12; 001-0015-50807 Peripheral Expend $1,042.53. - Chuck Edge, Sheriff F2 From 012-0755-30302 FM4/Fund Bal Carryover $10,000.00 To 012-0755-50802 FM4/Purchase of Equipment $10,000.00. - Kyle Butler, Commissioner, Pet. 4 F3 From 001-0140-50807 Other Expenses $5,000.00 To 001-0140-50903 Lawsuit Settlement $5,000.00. Account Amount Due 205770 $2,699.46 222490 $4,158.84 263907 $2,902.18 186932 $2,820.54 191994 $4,076.11 F4 From 001-0000-30302 Fund Balance $297,661.00 To 001-0140-50888 Computer Software $297,661.00. F5 From 010-0653-30302 FM2 Fund Balance Carryover $40,000.00 To 010-0653-50802 FM2 Purchase of Equipment $40,000.00. -Lane Grayson, Commissioner, Pet. 2 F6 From 042-0942-30302 Fund Balance $838.00 To 042-0942-50802 Equipment $838.00. - Chuck Edge, Sheriff F7 From 024-0924-30302 Fund Balance $ 15,000.00 To 024-0924-50802 Equipment $ 15,000.00. - Tim Birdwell, Fire Marshal F8 Approve refund of overpayment to the following account for payment in error: Refund to be issued to: Corelogic Colonial Savings John Houston Custom Homes Corelogic Lynda Hulgan SP 1 Consider and act on a request for a simplified plat of Trinity Addition, Lot 1. The property contains ± 4.369 acres of land in the Henry Bland Survey, Abstract No. 136 located south of Interstate Highway 45 ± 1,500 feet east of Lindel Road, in the extraterritorial jurisdiction (ETJ) of Alma, Road & Bridge Precinct No. 2. SP2 Consider and act on a request for a simplified plat of Guerrero Addition, Lot 1. The property contains ± 8.016 acres of land in the J.F. Thomas Survey, Abstract No. 1092 located on the southwest corner of Pierce Road and Oglesby Road, in the extraterritorial jurisdiction (ETJ) of Red Oak, Road & Bridge Precinct No. 1.
a. Consider and act upon a request to grant a one-time variance from Section VIII-A (Residential Lots) of the adopted Rules & Regulations to allow one (1) additional lot on± 45.336 acres ofland along Jacobs Bridge Lane (a private road) located± 570 feet east from the corner of Broadhead Road and Jacobs Bridge Lane in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 1. b. Consider & act upon a replat of Lots 2R, 3 and 4, Dawn Estates, into Lots 2R-A, 3R-A, 3R-B, and 4R. The property contains± 45.336 acres of land located± 570 feet east from the corner of Broadhead Road and Jacobs Bridge Lane (a private road) in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 1.
Consider and act upon a request to release Maintenance Bond No. 462785P issued by Developers Surety and Indemnity Company, in the amount of two hundred forty-six dollars ($246,000.00) for Springfield Lakes Phase 2, in the extraterritorial jurisdiction (ETJ) of the City of Red Oak, Road & Bridge Precinct No. 4.
Consider and act upon a request to grant a one-time variance from Section 11-H (Utility Service) of the County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes to allow development of property without meeting the minimum fire hydrant requirements. The property contains± 20.03 acres ofland located at the northeast comer ofE.B. Lane and State Highway 34, Ennis, Road & Bridge Precinct No. 2.
Approval to purchase a Kubota V Series, Model number RTV-X9000G-A from Central Kubota in the amount of$11,698.32 for the Fire Marshal's office. This item will be purchased from 024-0924-50802-00000-000.
Approval to purchase a 5.5ft by 10 ft trailer from Atwoods to haul the Kubota A TV in the amount of $1,299.00 for the Fire Marshal's office. This item will be purchased from 024-0924-50802-00000- 000.
Approval to accept the renewal agreement on RFP-2013-009, Inmate Phone Service from NCIC, our current vendor.
Approval to accept the new lease agreement from Pitney Bowes for the SendPro 3000 postage machine for the mailroom.
Approval to accept the preventative maintenance quote from Vertiv for the battery backup units in the data center. The amount of the quote is $10,569.36.
Proclamation designating May 2018 as Motorcycle Safety and Awareness Month in Ellis County.
Renew the designation of primary and alternate representatives to the Regional Transportation Council.
Approval to apply for the ballistic vest grant from the Department of Justice. This grant pays up to 50% of the cost for vests for the Sheri fr s Office. - Ellis County Sheriff's Office
3.10 To rescind the contract executed on September 12, 2017 pursuant to Minute Order Number 3 71.17, to wit: the Lease-Purchase Agreement from Holt Cat for Road and Bridge PCT 2 ... Lease Extension for a 140M CAT Motor Grater, Serial Number M9O01698. The lease extension was approved on February 14, 2017. This rescindment does not affect the approval of the lease extension by the Commissioners Court on February 14, 2017. Only the written contract memorializing the agreement signed by this Court on September 12, 2017 is to be rescinded, and it is to be replaced with the updated written contract addressed in the next agenda item. - Vance Hinds, Assistant County & District Attorney 3.11 Approval for County Judge or Presiding Commissioner to sign the updated lease-purchase agreement from Holt Cat for Road and Bridge Pct. 2 lease extension for a 140M Cat Motor Grater, Serial Number M9D0 1698. Purchase was approved February 14, 2017. This updated contract will replace the contract executed on September 12, 2017 pursuant to Minute Order Number 371.17, if that contract is rescinded by the Court in the prior agenda item. - Vance Hinds, Assistant County & District Attorney
RECESS TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar ofTexas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. Pursuant to §551.076 of the Government Code, consultation to deliberate the deployment, or specific occasions for implementation, of security personnel or devices. Pursuant to §551.074 of the Government Code, consultation regarding personnel matters. Pursuant to §551.071 of the Government Code, consultation with counsel concerning a settlement Pursuant to §551.071 of the Government Code, consultation with counsel concerning a settlement offer to Elizabeth Munoz for damage to the windshield of her 2016 Jeep Wrangler. Pursuant to §551.071 of the Government Code, consultation with counsel regarding pending or contemplated litigation. ADJOURNMENT OF EXECUTIVE SESSION
Authorizing the County Attorney to offer and settle a claim on behalf of Ellis County involving Bobby Reese for damage to the windshield of his 2011 Ford Explorer, including obtaining a release of all claims. - Vance Hinds, Assistant County & District Attorney
Authorizing the County Attorney to offer and settle a claim on behalf of Ellis County involving Elizabeth Munoz for damage to the windshield of her 2016 Jeep Wrangler, including obtaining a release of all claims. - Vance Hinds, Assistant County & District Attorney
To approve and execute the Settlement Agreement and Mutual Release on behalf of Ellis County, Texas concerning lawsuit Cause No. 93563, Webster v. Bates, 40th District Court of Ellis County. Vance Hinds, Assistant County & District Attorney ADJOURNMENT
County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act. Motion to Open Court. Invocation and Pledge of Allegiance
CONSENT AGENDA - Consideration and Action: Administrative: Al Approval of Regular Bills, Payroll, and Officers' Reports A2 Accept the annual Racial Profiling Report from Fire Marshal's Office. - Tim Birdwett, Fire Marsha! A3 Approval of Official Minutes for February 27,2018; March 10,2018; and March 27,2018. - Cindy Polley, County Clerk Financial: Fl From 001-0015-50888 Comp Svd Hardware-Software $7,473.70 To 001-0015-50803 Furniture-Fixtures $462.05; 001-0015-50812 Radios $2,537.00: 001-0015-50807 Gen Misc $3,432.12; 001-0015-50807 Peripheral Expend $1,042.53. - Chuck Edge, Sheriff F2 From 012-0755-30302 FM4/Fund Bal Carryover $10,000.00 To 012-0755-50802 FM4/Purchase of Equipment $10,000.00. - Kyle Butler, Commissioner, Pet. 4 F3 From 001-0140-50807 Other Expenses $5,000.00 To 001-0140-50903 Lawsuit Settlement $5,000.00. Account Amount Due 205770 $2,699.46 222490 $4,158.84 263907 $2,902.18 186932 $2,820.54 191994 $4,076.11 F4 From 001-0000-30302 Fund Balance $297,661.00 To 001-0140-50888 Computer Software $297,661.00. F5 From 010-0653-30302 FM2 Fund Balance Carryover $40,000.00 To 010-0653-50802 FM2 Purchase of Equipment $40,000.00. -Lane Grayson, Commissioner, Pet. 2 F6 From 042-0942-30302 Fund Balance $838.00 To 042-0942-50802 Equipment $838.00. - Chuck Edge, Sheriff F7 From 024-0924-30302 Fund Balance $ 15,000.00 To 024-0924-50802 Equipment $ 15,000.00. - Tim Birdwell, Fire Marshal F8 Approve refund of overpayment to the following account for payment in error: Refund to be issued to: Corelogic Colonial Savings John Houston Custom Homes Corelogic Lynda Hulgan SP 1 Consider and act on a request for a simplified plat of Trinity Addition, Lot 1. The property contains ± 4.369 acres of land in the Henry Bland Survey, Abstract No. 136 located south of Interstate Highway 45 ± 1,500 feet east of Lindel Road, in the extraterritorial jurisdiction (ETJ) of Alma, Road & Bridge Precinct No. 2. SP2 Consider and act on a request for a simplified plat of Guerrero Addition, Lot 1. The property contains ± 8.016 acres of land in the J.F. Thomas Survey, Abstract No. 1092 located on the southwest corner of Pierce Road and Oglesby Road, in the extraterritorial jurisdiction (ETJ) of Red Oak, Road & Bridge Precinct No. 1.
a. Consider and act upon a request to grant a one-time variance from Section VIII-A (Residential Lots) of the adopted Rules & Regulations to allow one (1) additional lot on± 45.336 acres ofland along Jacobs Bridge Lane (a private road) located± 570 feet east from the corner of Broadhead Road and Jacobs Bridge Lane in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 1. b. Consider & act upon a replat of Lots 2R, 3 and 4, Dawn Estates, into Lots 2R-A, 3R-A, 3R-B, and 4R. The property contains± 45.336 acres of land located± 570 feet east from the corner of Broadhead Road and Jacobs Bridge Lane (a private road) in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 1.
Consider and act upon a request to release Maintenance Bond No. 462785P issued by Developers Surety and Indemnity Company, in the amount of two hundred forty-six dollars ($246,000.00) for Springfield Lakes Phase 2, in the extraterritorial jurisdiction (ETJ) of the City of Red Oak, Road & Bridge Precinct No. 4.
Consider and act upon a request to grant a one-time variance from Section 11-H (Utility Service) of the County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes to allow development of property without meeting the minimum fire hydrant requirements. The property contains± 20.03 acres ofland located at the northeast comer ofE.B. Lane and State Highway 34, Ennis, Road & Bridge Precinct No. 2.
Approval to purchase a Kubota V Series, Model number RTV-X9000G-A from Central Kubota in the amount of$11,698.32 for the Fire Marshal's office. This item will be purchased from 024-0924-50802-00000-000.
Approval to purchase a 5.5ft by 10 ft trailer from Atwoods to haul the Kubota A TV in the amount of $1,299.00 for the Fire Marshal's office. This item will be purchased from 024-0924-50802-00000- 000.
Approval to accept the renewal agreement on RFP-2013-009, Inmate Phone Service from NCIC, our current vendor.
Approval to accept the new lease agreement from Pitney Bowes for the SendPro 3000 postage machine for the mailroom.
Approval to accept the preventative maintenance quote from Vertiv for the battery backup units in the data center. The amount of the quote is $10,569.36.
Proclamation designating May 2018 as Motorcycle Safety and Awareness Month in Ellis County.
Renew the designation of primary and alternate representatives to the Regional Transportation Council.
Approval to apply for the ballistic vest grant from the Department of Justice. This grant pays up to 50% of the cost for vests for the Sheri fr s Office. - Ellis County Sheriff's Office
3.10 To rescind the contract executed on September 12, 2017 pursuant to Minute Order Number 3 71.17, to wit: the Lease-Purchase Agreement from Holt Cat for Road and Bridge PCT 2 ... Lease Extension for a 140M CAT Motor Grater, Serial Number M9O01698. The lease extension was approved on February 14, 2017. This rescindment does not affect the approval of the lease extension by the Commissioners Court on February 14, 2017. Only the written contract memorializing the agreement signed by this Court on September 12, 2017 is to be rescinded, and it is to be replaced with the updated written contract addressed in the next agenda item. - Vance Hinds, Assistant County & District Attorney 3.11 Approval for County Judge or Presiding Commissioner to sign the updated lease-purchase agreement from Holt Cat for Road and Bridge Pct. 2 lease extension for a 140M Cat Motor Grater, Serial Number M9D0 1698. Purchase was approved February 14, 2017. This updated contract will replace the contract executed on September 12, 2017 pursuant to Minute Order Number 371.17, if that contract is rescinded by the Court in the prior agenda item. - Vance Hinds, Assistant County & District Attorney
RECESS TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar ofTexas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. Pursuant to §551.076 of the Government Code, consultation to deliberate the deployment, or specific occasions for implementation, of security personnel or devices. Pursuant to §551.074 of the Government Code, consultation regarding personnel matters. Pursuant to §551.071 of the Government Code, consultation with counsel concerning a settlement Pursuant to §551.071 of the Government Code, consultation with counsel concerning a settlement offer to Elizabeth Munoz for damage to the windshield of her 2016 Jeep Wrangler. Pursuant to §551.071 of the Government Code, consultation with counsel regarding pending or contemplated litigation. ADJOURNMENT OF EXECUTIVE SESSION
Authorizing the County Attorney to offer and settle a claim on behalf of Ellis County involving Bobby Reese for damage to the windshield of his 2011 Ford Explorer, including obtaining a release of all claims. - Vance Hinds, Assistant County & District Attorney
Authorizing the County Attorney to offer and settle a claim on behalf of Ellis County involving Elizabeth Munoz for damage to the windshield of her 2016 Jeep Wrangler, including obtaining a release of all claims. - Vance Hinds, Assistant County & District Attorney
To approve and execute the Settlement Agreement and Mutual Release on behalf of Ellis County, Texas concerning lawsuit Cause No. 93563, Webster v. Bates, 40th District Court of Ellis County. Vance Hinds, Assistant County & District Attorney ADJOURNMENT