County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act. Motion to Open Court. Invocation and Pledge of Allegiance - Commissioner Kyle Butler
RECESS TO CONVENE TO EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 4.1 Pursuant to §551.074 of the Government Code, consultation regarding personnel matters. 4.2 Pursuant to Section 551.071 of the Government Code, consultation with counsel regarding pending or contemplated litigation. ADJOURNMENT OF EXECUTIVE SESSION
CONSENT AGENDA - Consideration and Action: Administrative: A1 Approval of Regular Bills, Payroll, and Officers' Reports A2 2nd Quarter 2018 Investment Report. - Cheryl Chambers. Treasurer Financial: F1 From 001-0010-50870 Estray $5,000.00 To 001-0010-50810 Auto Tires $5,000.00. - ChuckEdge, Sheriff F2 From 001-0015-50888 Comp Service Hardware/Software $2,694.23 To 001-0015-50704 Pest Control $44.72; 001-0015-50807 General Misc $242.10; 001-0015-50812 Radios $349.00; 001-0015-50835 Employee Training $195.00; 001-0015-50857 Peripheral Expenditures $1,863.41. -ChuckEdge, Sheriff F3 From 001-0015-50502 Staff Salary $ 15,000.00 To 001-0015-50873 Building Mechanical Contracts $15,000.00. - ChuckEdge, Sheriff F4 From 001 -0450-50689 GIS Software Contract $ 100.00 To 001-0450-50805 Conference $100.00. -Tim Bird-well, Fire Marshal F5 From 001-0400-50801 Supplies $1,505.00; 001-0400-50873 Maint/Rps Office Equip $2,000.00; 001-0400-50803 Fum/Fixtures$ 100.00 To 001-0400-50819 Computer $3,600.00; 001-0400-50885 Sales Tax $5.00. - Cheryl Chambers, Treasurer F6 From 001-0210-40964 Contracting Elections $15,972.00 To 001-0210-50942 Election Expenses $6,000.00; 001-0210-50848 Holding Salary $9,972.00. -Jana Onyon, Elections Administrator F7 From 012-0755-30302 Fund Balance Carryover $ 110,000.00; 012-0755-40008 Interlocal $90,000.00 To 012-0755-50915 Asphalt $150,000.00; 012-0755-50911 Gravel $50,000.00. -Kyle Butler, Commissioner, Pet. 4 F8 From 006-0754-40010 Sale of Equipment $78,486.25 To 006-0754-50802 Equipment $78,486.25. -Kyle Butler, Commissioner, Pet. 4 F9 From 010-0653-50807 FM2 General Expenses $50,000.00 To 010-0653-50802 FM2 Equipment $50,000.00. -Lane Grayson, Commissioner, Pet. 2 F10 From 001-0050-50819 Computers $340.00 To 001-0050-50843 4HTravel $340.00. -Mark Arnold, Extension Office Simplified Plat: SP1 Consider and act on a request for a simplified plat of E. B. Lane Estates, Lots 1 - 4. The property contains ± 21.2557 acres of land in Obed Van Pool Survey, Abstract No. 1105, located northeast comer of State Highway 34 and E.B. Lane, Ennis, Road & Bridge Precinct No. 2.
RECESS REGULAR SESSION TO CONVENE INTO PUBLIC HEARING PUBLIC HEARING Conduct a public hearing to consider a request to amend Order No. 192.02, as amended, the Rules, Regulations, and Specifications for Subdivisions and Manufactured Homes, specifically amending Section VIII-A (Lots), VIII-B (Street Layout), and Article IX (Construction Procedures and Specifications) and any other related articles, sections and paragraphs regarding traffic studies, concrete thickness, and development along private roads. ADJORNMENT OF PUBLIC HEARING
Consider & act upon a replat of Southern Hills Addition No. 2, Lot 8, Block M into Southern Hills Addition No. 2, Lots 8 A & 8B, Block M. The property contains ± 1.210 acres of land in the John Spoon Survey, Abstract 1014 located at the southeast comer of Jackson Street and Burney Lane in the extraterritorial jurisdiction (ETJ) of the City of Red Oak, Road & Bridge Precinct No. 4.
Consider & act upon a replat of Meadow Creek Farms Addition Installment No. 1, Lot 9 into Meadow Creek Farms Addition Installment No. 1, Lots 9A and Lot 9B. The property contains ± 9.056 acres of land in the F. D. Robertson Survey, Abstract No. 895 located at the southeast comer of Feaster Road and Fair Weather Farm Road, Avalon, Road & Bridge Precinct No. 2.
Consider & act upon a replat of Duenas Acres, Lot 4 of into Duenas Acres, Lots 4A and Lot 4B. The property contains ±5.374 acres of land located on the west side of Gibson Road ±350 feet north of Broadhead Road in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 4.
1.4 Consider and act on a one-time variance from Section VIII (A) of the County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes to allowing a "flag lot" on a piece of property located north Oil Field Road and ± 2,400 feet east of FM 1181, Ennis, commonly known as Parcel ID No. 176989, Road & Bridge Precinct No. 2 1.5 Consider and act on a request for a simplified plat of Oil Field Road Subdivision, Lot 1. The property contains ± 4.525 acres of land in Thomas Jefferson Chambers Survey, Abstract No. 1, located north Oil Field Road and ± 2,400 feet east of FM 1181, Ennis, Road & Bridge Precinct No. 2.
Consider and act upon a request to release Maintenance Bond No. 1117994 issued by Lexon Insurance Company, in the amount of One Hundred Eighty-Two Thousand dollars ($182,000.00) for Aday Estates, Phase 2, located in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 3.
Consider and act upon a request to grant a variance for a one-time variance from Section VIII (A) (Residential Lots) of the County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes to allow a replat to create two (2) lots with less than required 150 feet of road frontage. The property contains ±2.5 acres of land, commonly known as 3521 Cement Valley Road, in the extraterritorial jurisdiction (ETJ) of the City of Midlothian, Road & Bridge Precinct No. 4.
Consider and act upon a request to grant a variance for a one-time variance from Section VIII (A) (Residential Lots) of the County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes to allow a replat to create two (2) lots with less than required 150 feet of road frontage. The property contains ± 11.01 acres of land, commonly known as 2230 FM 1446, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 3.
Consider and act upon a request to grant a one-time variance from Section II-H (Utility Service) of the County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes to allow development of property without meeting the minimum fire hydrant requirements. The property contains ± 4.997 acres of the F.M. Woodard Survey, Abstract No. 1120, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 1.
Consider and act upon an amendment to Order No. 192.02, as amended, the Rules, Regulations, and Specifications for Subdivisions and Manufactured Homes, specifically amending Section VIII-A (Lots), VIII-B (Street Layout), and Article IX (Construction Procedures and Specifications) and any other related articles, sections and paragraphs regarding traffic studies, concrete thickness, and development along private roads.
To correct vehicle identification number from July 3,2018 Commissioners Court, Item 2.6, Minute Order 292.18, 2012 Dodge Charger should be VIN 2C3CDXAG0CH156081 not VIN 2C3CDXAG2CH156082.
Approval to purchase a 2018 Nissan Titan for Road and Bridge Precinct 3. Gunn Nissan participates with Buyboard, Contract 521-16, Expires 11/30/19.
Approval to purchase a Bomag BW177D-5 roller from RB Everett and Company. RB Everett participates with Buyboard, Contract #515-16, Expires 11/30/2019.
Approval to purchase a 2018 Ford F-750 Dump Truck from Rush Truck Centers. Rush Truck Center participates with Buyboard, Contract #521-16, Expires 11/30/2019.
Approval to accept the agreed upon terms from current vendors for price increases on RB-2017-006.
Approval to purchase the necessary furniture requested for the Judge's Chamber in the 378th
Authorization to renew or modify the current County and Retiree Health insurance coverage and premiums through the Texas Association of Counties Health and Employee Benefits Pool for Fiscal Year 2018-2019 with approval for the County Judge to sign renewal.
Work order for Ferris ISD Interlocal Minute No. 252.18. Work includes resurface parking lot at Yellow Jackets Stadium; replace 2 existing culverts; add 14 additional loads of base. - Randy Stinson, Commissioner, Pct. 1
Concerning a cost increase for housing Class C misdemeanor inmates from municipalities in Ellis County. - Chuck Edge, Sheriff
Approval for the County Judge to sign an interlocal agreement on behalf of Ellis County for the Ellis County Purchasing Agent to handle the purchasing functions of the Ellis County Juvenile Board and the Ellis County Juvenile Probation Department pursuant to Section 140.003 of the Local Government Code. Once approved and executed by the Ellis County Commissioners, the interlocal agreement will be presented to the Ellis County Juvenile Board for their approval and acceptance. -Vance Hinds, Assistant County & District Attorney
To retain the professional legal services of Lynn, Ross & Gannaway regarding employment law matters. ADJOURNMENT
County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act. Motion to Open Court. Invocation and Pledge of Allegiance - Commissioner Kyle Butler
RECESS TO CONVENE TO EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 4.1 Pursuant to §551.074 of the Government Code, consultation regarding personnel matters. 4.2 Pursuant to Section 551.071 of the Government Code, consultation with counsel regarding pending or contemplated litigation. ADJOURNMENT OF EXECUTIVE SESSION
CONSENT AGENDA - Consideration and Action: Administrative: A1 Approval of Regular Bills, Payroll, and Officers' Reports A2 2nd Quarter 2018 Investment Report. - Cheryl Chambers. Treasurer Financial: F1 From 001-0010-50870 Estray $5,000.00 To 001-0010-50810 Auto Tires $5,000.00. - ChuckEdge, Sheriff F2 From 001-0015-50888 Comp Service Hardware/Software $2,694.23 To 001-0015-50704 Pest Control $44.72; 001-0015-50807 General Misc $242.10; 001-0015-50812 Radios $349.00; 001-0015-50835 Employee Training $195.00; 001-0015-50857 Peripheral Expenditures $1,863.41. -ChuckEdge, Sheriff F3 From 001-0015-50502 Staff Salary $ 15,000.00 To 001-0015-50873 Building Mechanical Contracts $15,000.00. - ChuckEdge, Sheriff F4 From 001 -0450-50689 GIS Software Contract $ 100.00 To 001-0450-50805 Conference $100.00. -Tim Bird-well, Fire Marshal F5 From 001-0400-50801 Supplies $1,505.00; 001-0400-50873 Maint/Rps Office Equip $2,000.00; 001-0400-50803 Fum/Fixtures$ 100.00 To 001-0400-50819 Computer $3,600.00; 001-0400-50885 Sales Tax $5.00. - Cheryl Chambers, Treasurer F6 From 001-0210-40964 Contracting Elections $15,972.00 To 001-0210-50942 Election Expenses $6,000.00; 001-0210-50848 Holding Salary $9,972.00. -Jana Onyon, Elections Administrator F7 From 012-0755-30302 Fund Balance Carryover $ 110,000.00; 012-0755-40008 Interlocal $90,000.00 To 012-0755-50915 Asphalt $150,000.00; 012-0755-50911 Gravel $50,000.00. -Kyle Butler, Commissioner, Pet. 4 F8 From 006-0754-40010 Sale of Equipment $78,486.25 To 006-0754-50802 Equipment $78,486.25. -Kyle Butler, Commissioner, Pet. 4 F9 From 010-0653-50807 FM2 General Expenses $50,000.00 To 010-0653-50802 FM2 Equipment $50,000.00. -Lane Grayson, Commissioner, Pet. 2 F10 From 001-0050-50819 Computers $340.00 To 001-0050-50843 4HTravel $340.00. -Mark Arnold, Extension Office Simplified Plat: SP1 Consider and act on a request for a simplified plat of E. B. Lane Estates, Lots 1 - 4. The property contains ± 21.2557 acres of land in Obed Van Pool Survey, Abstract No. 1105, located northeast comer of State Highway 34 and E.B. Lane, Ennis, Road & Bridge Precinct No. 2.
RECESS REGULAR SESSION TO CONVENE INTO PUBLIC HEARING PUBLIC HEARING Conduct a public hearing to consider a request to amend Order No. 192.02, as amended, the Rules, Regulations, and Specifications for Subdivisions and Manufactured Homes, specifically amending Section VIII-A (Lots), VIII-B (Street Layout), and Article IX (Construction Procedures and Specifications) and any other related articles, sections and paragraphs regarding traffic studies, concrete thickness, and development along private roads. ADJORNMENT OF PUBLIC HEARING
Consider & act upon a replat of Southern Hills Addition No. 2, Lot 8, Block M into Southern Hills Addition No. 2, Lots 8 A & 8B, Block M. The property contains ± 1.210 acres of land in the John Spoon Survey, Abstract 1014 located at the southeast comer of Jackson Street and Burney Lane in the extraterritorial jurisdiction (ETJ) of the City of Red Oak, Road & Bridge Precinct No. 4.
Consider & act upon a replat of Meadow Creek Farms Addition Installment No. 1, Lot 9 into Meadow Creek Farms Addition Installment No. 1, Lots 9A and Lot 9B. The property contains ± 9.056 acres of land in the F. D. Robertson Survey, Abstract No. 895 located at the southeast comer of Feaster Road and Fair Weather Farm Road, Avalon, Road & Bridge Precinct No. 2.
Consider & act upon a replat of Duenas Acres, Lot 4 of into Duenas Acres, Lots 4A and Lot 4B. The property contains ±5.374 acres of land located on the west side of Gibson Road ±350 feet north of Broadhead Road in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 4.
1.4 Consider and act on a one-time variance from Section VIII (A) of the County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes to allowing a "flag lot" on a piece of property located north Oil Field Road and ± 2,400 feet east of FM 1181, Ennis, commonly known as Parcel ID No. 176989, Road & Bridge Precinct No. 2 1.5 Consider and act on a request for a simplified plat of Oil Field Road Subdivision, Lot 1. The property contains ± 4.525 acres of land in Thomas Jefferson Chambers Survey, Abstract No. 1, located north Oil Field Road and ± 2,400 feet east of FM 1181, Ennis, Road & Bridge Precinct No. 2.
Consider and act upon a request to release Maintenance Bond No. 1117994 issued by Lexon Insurance Company, in the amount of One Hundred Eighty-Two Thousand dollars ($182,000.00) for Aday Estates, Phase 2, located in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 3.
Consider and act upon a request to grant a variance for a one-time variance from Section VIII (A) (Residential Lots) of the County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes to allow a replat to create two (2) lots with less than required 150 feet of road frontage. The property contains ±2.5 acres of land, commonly known as 3521 Cement Valley Road, in the extraterritorial jurisdiction (ETJ) of the City of Midlothian, Road & Bridge Precinct No. 4.
Consider and act upon a request to grant a variance for a one-time variance from Section VIII (A) (Residential Lots) of the County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes to allow a replat to create two (2) lots with less than required 150 feet of road frontage. The property contains ± 11.01 acres of land, commonly known as 2230 FM 1446, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 3.
Consider and act upon a request to grant a one-time variance from Section II-H (Utility Service) of the County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes to allow development of property without meeting the minimum fire hydrant requirements. The property contains ± 4.997 acres of the F.M. Woodard Survey, Abstract No. 1120, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 1.
Consider and act upon an amendment to Order No. 192.02, as amended, the Rules, Regulations, and Specifications for Subdivisions and Manufactured Homes, specifically amending Section VIII-A (Lots), VIII-B (Street Layout), and Article IX (Construction Procedures and Specifications) and any other related articles, sections and paragraphs regarding traffic studies, concrete thickness, and development along private roads.
To correct vehicle identification number from July 3,2018 Commissioners Court, Item 2.6, Minute Order 292.18, 2012 Dodge Charger should be VIN 2C3CDXAG0CH156081 not VIN 2C3CDXAG2CH156082.
Approval to purchase a 2018 Nissan Titan for Road and Bridge Precinct 3. Gunn Nissan participates with Buyboard, Contract 521-16, Expires 11/30/19.
Approval to purchase a Bomag BW177D-5 roller from RB Everett and Company. RB Everett participates with Buyboard, Contract #515-16, Expires 11/30/2019.
Approval to purchase a 2018 Ford F-750 Dump Truck from Rush Truck Centers. Rush Truck Center participates with Buyboard, Contract #521-16, Expires 11/30/2019.
Approval to accept the agreed upon terms from current vendors for price increases on RB-2017-006.
Approval to purchase the necessary furniture requested for the Judge's Chamber in the 378th
Authorization to renew or modify the current County and Retiree Health insurance coverage and premiums through the Texas Association of Counties Health and Employee Benefits Pool for Fiscal Year 2018-2019 with approval for the County Judge to sign renewal.
Work order for Ferris ISD Interlocal Minute No. 252.18. Work includes resurface parking lot at Yellow Jackets Stadium; replace 2 existing culverts; add 14 additional loads of base. - Randy Stinson, Commissioner, Pct. 1
Concerning a cost increase for housing Class C misdemeanor inmates from municipalities in Ellis County. - Chuck Edge, Sheriff
Approval for the County Judge to sign an interlocal agreement on behalf of Ellis County for the Ellis County Purchasing Agent to handle the purchasing functions of the Ellis County Juvenile Board and the Ellis County Juvenile Probation Department pursuant to Section 140.003 of the Local Government Code. Once approved and executed by the Ellis County Commissioners, the interlocal agreement will be presented to the Ellis County Juvenile Board for their approval and acceptance. -Vance Hinds, Assistant County & District Attorney
To retain the professional legal services of Lynn, Ross & Gannaway regarding employment law matters. ADJOURNMENT