County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act. Motion to Open Court. Invocation and Pledge of Allegiance - Commissioner Kyle Butler
Administrative: A1 Approval of Regular Bills, Payroll, and Officers' Reports A2 Accept the continuing education hours of Randy Stinson, Commissioner, Pet. 1. A3 Reimbursement to Alberto Mares, Director of Department of Development for conference meals and employee recognition in the amount of $163.18. A4 Approval of Official Minutes for July 17,2018 and July 31, 2018. - Cindy Polley, County Clerk Financial: F3 From 001-0520-50873 Maintenance/Repairs $2,000.00 To 001-0520-50801 Supplies $1,000.00; 001-0520-50874 Docket Book/Printing $1,000.00. -Jackie Miller, Jr., Justice of the Peace, Pet. 2 F4 From 001-0210-40964 Contracting Elections $13,710.00; 001-0210-50808 Auto Gas $1,000.00; 001-0210-50809 Auto Repairs $700.00; 001-0210-50802 Equipment $1,000.00; 001-0210-50803 Furn/Fixtures $800.00 To 001-0210-50855 Voting Equipment $910.00; 001-0210-50848 Holding Salary $3,050.00; 001-0210-50801 Supplies $7,200.00; 001-0210-50703 Telephone $200.00; 001-0210-50695 Fica $5,800.00; 001-0210-50804 Postage $50.00. - Jana Onyon, Elections Administrator F5 From 001-0210-40719 Chapter 19 Funding $3,636.00 To 001-0210-50800 Chapter 19 Expenses $3,636.00. -Jana Onyon, Elections Administrator F7 From 001-0010-40659 Insurance Reimbursement $75,212.52 To 001-0010-50888 Computer Service $75,212.52. - Chuck Edge, Sheriff
4-H Proclamation for 2018 National 4-H Week October 7-13, 2018. -Megan Parr, Texas A &M AgriLife Extension Service
Annual Visit with the District Extension Administrator. - Dr. Donald Kelm, District Extension Administrator, District 8
Presentation of new Family & Community Health Extension Agent, Liz Espie. - Dr. Donald Kelm, District Extension Administrator, District 8
Consider and act on a request to release a construction bond and accept a maintenance bond, specifically for paving improvements, for Bryson Springs, Phase 2. The property contains ± 88.609 acres of land located at the southeast corner of Bryson Lane and Springer Road, in the extraterritorial jurisdiction (ETJ) of the City of Midlothian, Road & Bridge Precinct No. 4.
Consider and act on a request to accept a maintenance bond, specifically for storm drain improvements for Bryson Springs, Phase 2. The property contains ± 88.609 acres of land located at the southeast corner of Bryson Lane and Springer Road, in the extraterritorial jurisdiction (ETJ) of the City of Midlothian, Road & Bridge Precinct No. 4.
Consider and act on a request for a preliminary plat of Oxford Ranch 2, Phase 2. The property contains ± 69.645 acres of land in the T. Cassidy Survey, Abstract No. 255 and the H.G. Hurst Survey, Abstract No. 458 located at the northeast corner of Cardiff Lane and South Westmoreland Road, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 4.
Consider and act on a request for a preliminary plat of The Ranch at Hidden Creek. The property contains ± 12.391 acres of land in the J. Starrett Survey, Abstract No. 1026 and the J. Stroop Survey, Abstract No. 1043 located on the north side of S. Ring Road and ±300 feet west of Buchanan Road, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 4.
Consider and act on a request for a final plat of The Ranch at Hidden Creek. The property contains ± 12.391 acres of land in the J. Starrett Survey, Abstract No. 1026 and the J. Stroop Survey, Abstract No. 1043 located on the north side of S. Ring Road and ± 300 feet west of Buchanan Road, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 4.
Consider and act upon a request to grant a one-time variances from Section VIII (A) (Residential Lots) of the County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes and Section 10-F (Amendments) of Ellis County Order 182.11 (Septic Order) to allow three (3) proposed lots from meeting the road frontage requirements for platting and lot size requirements to connect to an on-site sewage facility. The property contains ± 2.233 acres of land located between Cecilia Avenue and Breezy Hills Street ± 400 feet north of Skyline Drive, in the extraterritorial jurisdiction (ETJ) of the City of Midlothian, Road & Bridge Precinct No. 4.
Consider and act on a request to accept a performance bond in the form of a letter of credit for Oxford Ranch 2, Phase 2. The property contains ± 69.645 acres of land in the T. Cassidy Survey, Abstract No. 255 and the H.G. Hurst Survey, Abstract No. 458 located at the northeast corner of Cardiff Lane and South Westmoreland Road, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 4.
Consider and act on a request to accept a performance bond, specifically for storm drain improvements for Springside Estates, Phase 1. The property contains ± 88.651 acres of located on the north side of Broadhead Road ± 650 feet west of Gibson Road, in the extraterritorial jurisdiction (ETJ) of the city of Waxahachie, Road & Bridge Precinct No. 4.
Consider and act on a request to accept a performance bond, specifically for paving improvements for Springside Estates, Phase 1. The property contains ± 88.651 acres of located on the north side of Broadhead Road ± 650 feet west of Gibson Road, in the extraterritorial jurisdiction (ETJ) of the city of Waxahachie, Road & Bridge Precinct No. 4.
Approval to sign lease agreement for upgrade to two Xerox multipurpose machines at the Sheriffs Office. New monthly amount will be $208.02 for each machine.
Approval to allow Waxahachie Downtown Merchants Association to illuminate the Historic Courthouse in pink during the month of October, 2018 in support of Breast Cancer Awareness Month.
Reappoint Lisa Heine as a Board of Trustee member of Lakes Regional Community Center for a 2 year term.
Approval to enter into an Agreement to Contribute Right of Way Funds (Fixed Price) with TxDOT for Loop 9, ROW CSJ #2964-12-003 & ROW CSJ #2964-12-004. - Ted Kantor, County Engineer
3.7 2019 Ellis County Resolution for Indigent Defense Grant Program - Resolution accepting the Indigent Defense Grant for 2019. - Miykael Reeve, Auditor 3.8 Approval of TechShare software and TechShare Indigent Defense Implementation Agreement in connection with the Indigent Defense Grant. - Miykael Reeve, Auditor 3.9 Approval to participate in a master interlocal agreement with Urban Counties for the Techshare program in connection with the indigent defense grant. - Miykael Reeve, Auditor 3.10 Approval of Techshare resource sharing agreement and work plan in connection with the Indigent Defense Grant. - Miykael Reeve, Auditor
Fl From 003-0601-50701 Utilities $7,000.00 To 003-0601-50703 Telephone $7,000.00. - Randy Stinson, Commissioner, Pet. 1 F2 From 001-0050-50502 Salaries $18,271.00; 001-0050-50648 Auto Allowance $18,094.00 To 001-0050-50648 Auto Allowance $18,271.00; 001-0015-50503 Certification Pay $500.00; 001-0015-50815 Dept Uniform $960.00; 001-0140-50558 Contingencies/Reserve $14,333.00; 001-0320-50502 Salaries $354.00; 001-0320-50553 Soc Security $27.00; 001-0320-50554 Retirement Ellis County Commissioners Court Meeting October 8, 2018 www.co.ellis.tx.us $40.00; 001-0375-50502 Salaries $1,746.00; 001-0375-50553 Soc Security $134.00. F6 From 001-0000-30302 Fund Balance $$123,000.00 To 001-0015-50814 Feeding Prisoners $24,000.00; 001-0015-50813 Inmate Medical $99,000.00. - Chuck Edge, Sheriff
RECESS TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 4.1 Pursuant to §551.074 of the Government Code, consultation regarding personnel matters. 4.2 Pursuant to § 551.072 of the Government Code, consultation with counsel regarding the possible sale or lease of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. ADJOURNMENT OF EXECUTIVE SESSION ADJOURNMENT
County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act. Motion to Open Court. Invocation and Pledge of Allegiance - Commissioner Kyle Butler
Administrative: A1 Approval of Regular Bills, Payroll, and Officers' Reports A2 Accept the continuing education hours of Randy Stinson, Commissioner, Pet. 1. A3 Reimbursement to Alberto Mares, Director of Department of Development for conference meals and employee recognition in the amount of $163.18. A4 Approval of Official Minutes for July 17,2018 and July 31, 2018. - Cindy Polley, County Clerk Financial: F3 From 001-0520-50873 Maintenance/Repairs $2,000.00 To 001-0520-50801 Supplies $1,000.00; 001-0520-50874 Docket Book/Printing $1,000.00. -Jackie Miller, Jr., Justice of the Peace, Pet. 2 F4 From 001-0210-40964 Contracting Elections $13,710.00; 001-0210-50808 Auto Gas $1,000.00; 001-0210-50809 Auto Repairs $700.00; 001-0210-50802 Equipment $1,000.00; 001-0210-50803 Furn/Fixtures $800.00 To 001-0210-50855 Voting Equipment $910.00; 001-0210-50848 Holding Salary $3,050.00; 001-0210-50801 Supplies $7,200.00; 001-0210-50703 Telephone $200.00; 001-0210-50695 Fica $5,800.00; 001-0210-50804 Postage $50.00. - Jana Onyon, Elections Administrator F5 From 001-0210-40719 Chapter 19 Funding $3,636.00 To 001-0210-50800 Chapter 19 Expenses $3,636.00. -Jana Onyon, Elections Administrator F7 From 001-0010-40659 Insurance Reimbursement $75,212.52 To 001-0010-50888 Computer Service $75,212.52. - Chuck Edge, Sheriff
4-H Proclamation for 2018 National 4-H Week October 7-13, 2018. -Megan Parr, Texas A &M AgriLife Extension Service
Annual Visit with the District Extension Administrator. - Dr. Donald Kelm, District Extension Administrator, District 8
Presentation of new Family & Community Health Extension Agent, Liz Espie. - Dr. Donald Kelm, District Extension Administrator, District 8
Consider and act on a request to release a construction bond and accept a maintenance bond, specifically for paving improvements, for Bryson Springs, Phase 2. The property contains ± 88.609 acres of land located at the southeast corner of Bryson Lane and Springer Road, in the extraterritorial jurisdiction (ETJ) of the City of Midlothian, Road & Bridge Precinct No. 4.
Consider and act on a request to accept a maintenance bond, specifically for storm drain improvements for Bryson Springs, Phase 2. The property contains ± 88.609 acres of land located at the southeast corner of Bryson Lane and Springer Road, in the extraterritorial jurisdiction (ETJ) of the City of Midlothian, Road & Bridge Precinct No. 4.
Consider and act on a request for a preliminary plat of Oxford Ranch 2, Phase 2. The property contains ± 69.645 acres of land in the T. Cassidy Survey, Abstract No. 255 and the H.G. Hurst Survey, Abstract No. 458 located at the northeast corner of Cardiff Lane and South Westmoreland Road, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 4.
Consider and act on a request for a preliminary plat of The Ranch at Hidden Creek. The property contains ± 12.391 acres of land in the J. Starrett Survey, Abstract No. 1026 and the J. Stroop Survey, Abstract No. 1043 located on the north side of S. Ring Road and ±300 feet west of Buchanan Road, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 4.
Consider and act on a request for a final plat of The Ranch at Hidden Creek. The property contains ± 12.391 acres of land in the J. Starrett Survey, Abstract No. 1026 and the J. Stroop Survey, Abstract No. 1043 located on the north side of S. Ring Road and ± 300 feet west of Buchanan Road, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 4.
Consider and act upon a request to grant a one-time variances from Section VIII (A) (Residential Lots) of the County of Ellis Rules, Regulations and Specifications for Subdivisions and Manufactured Homes and Section 10-F (Amendments) of Ellis County Order 182.11 (Septic Order) to allow three (3) proposed lots from meeting the road frontage requirements for platting and lot size requirements to connect to an on-site sewage facility. The property contains ± 2.233 acres of land located between Cecilia Avenue and Breezy Hills Street ± 400 feet north of Skyline Drive, in the extraterritorial jurisdiction (ETJ) of the City of Midlothian, Road & Bridge Precinct No. 4.
Consider and act on a request to accept a performance bond in the form of a letter of credit for Oxford Ranch 2, Phase 2. The property contains ± 69.645 acres of land in the T. Cassidy Survey, Abstract No. 255 and the H.G. Hurst Survey, Abstract No. 458 located at the northeast corner of Cardiff Lane and South Westmoreland Road, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 4.
Consider and act on a request to accept a performance bond, specifically for storm drain improvements for Springside Estates, Phase 1. The property contains ± 88.651 acres of located on the north side of Broadhead Road ± 650 feet west of Gibson Road, in the extraterritorial jurisdiction (ETJ) of the city of Waxahachie, Road & Bridge Precinct No. 4.
Consider and act on a request to accept a performance bond, specifically for paving improvements for Springside Estates, Phase 1. The property contains ± 88.651 acres of located on the north side of Broadhead Road ± 650 feet west of Gibson Road, in the extraterritorial jurisdiction (ETJ) of the city of Waxahachie, Road & Bridge Precinct No. 4.
Approval to sign lease agreement for upgrade to two Xerox multipurpose machines at the Sheriffs Office. New monthly amount will be $208.02 for each machine.
Approval to allow Waxahachie Downtown Merchants Association to illuminate the Historic Courthouse in pink during the month of October, 2018 in support of Breast Cancer Awareness Month.
Reappoint Lisa Heine as a Board of Trustee member of Lakes Regional Community Center for a 2 year term.
Approval to enter into an Agreement to Contribute Right of Way Funds (Fixed Price) with TxDOT for Loop 9, ROW CSJ #2964-12-003 & ROW CSJ #2964-12-004. - Ted Kantor, County Engineer
3.7 2019 Ellis County Resolution for Indigent Defense Grant Program - Resolution accepting the Indigent Defense Grant for 2019. - Miykael Reeve, Auditor 3.8 Approval of TechShare software and TechShare Indigent Defense Implementation Agreement in connection with the Indigent Defense Grant. - Miykael Reeve, Auditor 3.9 Approval to participate in a master interlocal agreement with Urban Counties for the Techshare program in connection with the indigent defense grant. - Miykael Reeve, Auditor 3.10 Approval of Techshare resource sharing agreement and work plan in connection with the Indigent Defense Grant. - Miykael Reeve, Auditor
Fl From 003-0601-50701 Utilities $7,000.00 To 003-0601-50703 Telephone $7,000.00. - Randy Stinson, Commissioner, Pet. 1 F2 From 001-0050-50502 Salaries $18,271.00; 001-0050-50648 Auto Allowance $18,094.00 To 001-0050-50648 Auto Allowance $18,271.00; 001-0015-50503 Certification Pay $500.00; 001-0015-50815 Dept Uniform $960.00; 001-0140-50558 Contingencies/Reserve $14,333.00; 001-0320-50502 Salaries $354.00; 001-0320-50553 Soc Security $27.00; 001-0320-50554 Retirement Ellis County Commissioners Court Meeting October 8, 2018 www.co.ellis.tx.us $40.00; 001-0375-50502 Salaries $1,746.00; 001-0375-50553 Soc Security $134.00. F6 From 001-0000-30302 Fund Balance $$123,000.00 To 001-0015-50814 Feeding Prisoners $24,000.00; 001-0015-50813 Inmate Medical $99,000.00. - Chuck Edge, Sheriff
RECESS TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 4.1 Pursuant to §551.074 of the Government Code, consultation regarding personnel matters. 4.2 Pursuant to § 551.072 of the Government Code, consultation with counsel regarding the possible sale or lease of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. ADJOURNMENT OF EXECUTIVE SESSION ADJOURNMENT