County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act §551 Motion to open meeting Invocation and Pledge of Allegiance - County Judge Todd Little
Recognitions/Commendations/Awards
AA Recognition of former County Clerk Cindy Polley for dedicated service to Ellis County. - Todd Little, County Judge AB Recognition of ECSO employees for outstanding performance in the line of duty. - Chuck Edge, Sheriff
Administrative: A1 Approval of Regular Bills, Payroll, and Officers' Reports A2 Approval of the Official Minutes of Ellis County Commissioners Court: December 18, 2018, December 19,2018, January 2,2019, January 8,2019, January 15,2019. - Krystal Valdez, County Clerk A3 Approval to change title of position in County Judge's Office currently known as "Special Projects Director" to title of "Chief of Staff'. - Todd Little, County Judge A4 Ratify an appointment of Erik Test as a member to the Ellis County Bail Bond Board in the slot statutorily designated for the County Judge, a member of the Commissioners Court designated by the County Judge or a designee approved by the Commissioners Court, to serve from January 1, 2019 to December 31, 2019. - Todd Little, County Judge A5 Ratify an appointment of Patricia Marshall as a member to the Ellis County Bail Bond Board in the slot statutorily designated for a judge of a county court or county court at law in the county having jurisdiction over criminal matters and designated by the Commissioners Court, to serve from January 1,2019 through December 31 ,2019. - Gene Calvert, County Court at Law No. 1 Financial: F1 From 001-0613-508110 Auto Insurance $249.00 To 001-0613-508210 Uniform Expense S249.00 - Curtis Polk, Jr., Constable Pet. 3 F2 From 009-0602-508070 FM1-Gen Misc $3,500.00 To 009-0602-509140 FM1-Signs $3,500.00 -Randy Stinson, Commissioner, Pet. 1 F3 From 001-0010-40659-00000-000 Insurance Reimbursement $4,332.30 To 001-0010-50824-00000-000 Collision Repair $4,332.30 - Chuck Edge, Sheriff F4 Approve refund of overpayment to the following accounts for payments made in error: Refund to be issued: Account #: Refund Amount: Accumatch 176730 $2,852.12 Interbank Loan Operations 172310 $3,416.58 Great Lakes Dev. Inc. 230019 $4,955.19 Accumatch 173789 $2,763.04 - Miykael Reeve, County Auditor F5 From 009-0602-50909 FM1-Repairs/Parts $5,000.00 To 009-0602-50907 FMl-Tires $5,000.00 - Randy Stinson, Commissioner, Pet. 1 F6 From 004-0652-508070-00000-000 RB2 General Expenses $60,000.00 To 004-0652-508020-00000-000 RB2 Equipment $60,000.00 - Lane Grayson, Commissioner, Pet. 2 F7 From 004-0652-303010-00000-000 RB2 Fund Balance Carry Over $42,000.00 To 004-0652-508020-00000-000 RB2 Equipment $42,000.00 - Lane Grayson, Commissioner, Pet. 2 F8 From 001-0210-409640 Contracting Elections $11,700.00 To 001-0210-50848 Holding Salary $11,700.00 -Jana Onyon, Elections F1O From 001-0140-50560-00000-000 Compens/Fringe Liab/Staffing $6,584.00 To 001-0380-50502-00000-000 Deputies Salary $5,528.00; 001-0380-50553-00000-000 Soc Sec $423.00; 001-0380-50554-00000-000 Retirement $633.00 -Jana Onyon, Elections F11 Approval of payment to Ellis County Children's Advocacy Center in the amount of $20,000.00, as fulfillment of the contract for services approved by Commissioners Court on September 13, 2016. — Leslie Deen, Executive Director, Ellis County Children's Advocacy Center F12 Ratify request for the employment of two full time Court Coordinators instead of one Court Coordinator and one Court Reporter for the period of December 17'2018 through December 31, 2018. This is a budget neutral request as there was an opening in the higher paying Court Reporter position during this two week period to offset the cost. -Jim Chapman, County Court at Law No. 1
REGULAR AGENDA - Discussion, consideration, and action: DEPARTMENT OF DEVELOPMENT Consider & act upon a request to grant a one-time variance from Section IV (B)(2) (Residential Lots) of the Subdivision Development Standards and Section 10 of the Adopted Septic Order to allow one (1) lot without meeting the minimum road frontage and minimum lot size requirement. The property contains ± 0.994 acres of land at 1137 Epps Road in Suburban Estates, Lot 91R ± 668 feet north of Goliad Circle in Palmer, Road & Bridge Precinct No. 1.
Consider & act upon a preliminary plat of Dove Meadow Estates. The property contains ± 75 acres of land in the J.C. Dickey Survey, Abstract No. 298 and the A. Ferguson Survey, Abstract No. 350 located on the south side of Old Maypearl Road ± 6,600 feet east of Greathouse Road, Waxahachie, Road & Bridge Precinct No. 3.
From 001-0140-50560-00000-000 Compens/Fringe Liab/Staffing $24,980.00 To 001-0390-50502-00000-000 Deputies Salary $21,000.00; 001-0390-50553-00000-000 Soc Sec $1,608.00; 001-0390-50554-00000-000 Retirement $2,372.00 - Todd Little, County Judge
PURCHASING Approval to move forward on the purchase of the following Ford F-150 trucks for Road and Bridge Precinct 2: 2015 F-150 VIN1 FTMF1 083 FKD62392 2017 F-150 VIN1 FTMF1 C84HKC53555
Approval to move forward on the purchase of the following for Road and Bridge Precinct 2: 2010 Kenworth T300 VIN 2NKHHM7X0AM273707
Approval for County Judge to sign an agreement with Shred American for monthly paper shredding service for 443rd District Court. Monthly amount will be $39.99 per every four-week pickup.
ADMINISTRATIVE Request approval to accept the donation of three (3) JP-15 Patrol rifles from James Moir. This donation represents approximately $4,800.00. Mr. Moir has no contracts with the Sheriffs office, nor would he in the future. - Chuck Edge, Sheriff
Request County Judge sign the Interlocal Agreement between the North Central Texas Emergency Communications District and Ellis County for Regional 9-1-1 Service. - Chuck Edge, Sheriff
Discussion, consideration, and approval of the implementation of a report schedule from Ellis County department heads. - Todd Little, County Judge
Approval for County Judge to sign amended agreement with Nationwide selecting Default Investment Option #3 with regard to Minimum Interest Rate of the fixed annuity contract. - Todd Little, County Judge
3.6 Approval of Ellis County Emergency Operation Plan - Annex D (Radiological Protection). - Tim Birdwell, Fire Marshal/Emergency Management Coordinator 3.7 Approval of Ellis County Emergency Operation Plan - Annex F (Firefighting). - Tim Birdwell, Fire Marshal/Emergency Management Coordinator 3.8 Approval of Ellis County Emergency Operation Plan - Annex R (Search & Rescue). - Tim Birdwell, Fire Marshal/Emergency Management Coordinator 3.9 Approval of Ellis County Emergency Operation Plan - Annex N (Direction and Control). - Tim Birdwell, Fire Marshal/Emergency Management Coordinator 3.10 Approval of Ellis County Emergency Operation Plan - Annex Q (Hazardous Materials and Oil Spill Response). - Tim Birdwell, Fire Marshal/Emergency Management Coordinator 3.11 Approval of Ellis County Emergency Operation Plan - Annex M (Resource Management). - Tim Birdwell, Fire Marshal/Emergency Management Coordinator
Approve Ellis County Judge to sign the paperwork for the Ellis County Local Emergency Planning Committee (LEPC) Officers for a term of 2 years beginning January 15, 2019 that was voted on by the LEPC Membership on January 15, 2019. Chairman - Tommy Jackson; Vice Chairman - William Stetson; & Secretary/Treasurer - Hugh Grandstaff. - Tim Birdwell, Fire Marshal/Emergency Management Coordinator
3.13 Approval of the following committee members to the Ellis County Historical Society for a term of two (2) years from January 1, 2019 through December 31, 2020. - Sylvia Smith, Ellis County Historical Society Sylvia Stanford Smith Elmerine Bell Jimmy Boon Rex Carey Karen Carreon Bill Dodson Karen Esberger Sharan Farmer Nancy Farrar Bruce Fowler Sugar Glaspy Ty Hall Judy Howard Raymond Mosley Nancy Post Linda Sibley Shannon Simpson Susie Toal 3.14 Approval of the addition of the following member to the Ellis County Historical Society for a two (2) year term from January 1, 2019 through December 31, 2020. - Sylvia Smith, Ellis County Historical Society Carlene Perryman
To consider a finding that the deliberation of the purchase, exchange, lease, or value of real property concerning the Water and Sanitary Sewer Easement and Temporary Construction Easement, identified as Cole Creek Trunk Sewer Capital Improvement Project WW-4 - Parcels 3 and 4, would have a detrimental effect on the position of Ellis County in negotiations with the City of Waxahachie. - Vance Hinds, Ellis County and District Attorney's Office.
RECESS TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 4.1 Pursuant to Section 551.072 of the Government Code, to deliberate the purchase, exchange, lease, or value of real property concerning the Water and Sanitary Sewer Easement and Temporary Construction Easement, identified as Cole Creek Trunk Sewer Capital Improvement Project WW-4 - Parcels 3 and 4. The deliberation in an open meeting would have a detrimental effect on the position of the Ellis County in negotiations with the City of Waxahachie. ADJOURNMENT OF EXECUTIVE SESSION
3.16 Rescind or amend the Water and Sanitary Sewer Easement and Temporary Construction Easement, identified as Cole Creek Trunk Sewer Capital Improvement Project WW-4 - Parcel 3, granted for the benefit of the City of Waxahachie concerning the County Farm, which was approved in Court on November 6, 2018 under Agenda Item 3.6 and executed on December 18, 2018 under Minute Order 527.18 for Agenda Item 3.21. - Vance Hinds, Ellis County and District Attorney's Office. 3.17 Rescind or amend the Water and Sanitary Sewer Easement and Temporary Construction Easement, identified as Cole Creek Trunk Sewer Capital Improvement Project WW-4 - Parcel 4, granted for the benefit of the City of Waxahachie concerning the County Farm, which was approved in Court on November 6, 2018 under Agenda Item 3.6 and executed on December 18, 2018 under Minute Order 526.18 for Agenda Item 3.22. - Vance Hinds, Ellis County and District Attorney's Office. ADJOURNMENT
County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act §551 Motion to open meeting Invocation and Pledge of Allegiance - County Judge Todd Little
Recognitions/Commendations/Awards
AA Recognition of former County Clerk Cindy Polley for dedicated service to Ellis County. - Todd Little, County Judge AB Recognition of ECSO employees for outstanding performance in the line of duty. - Chuck Edge, Sheriff
Administrative: A1 Approval of Regular Bills, Payroll, and Officers' Reports A2 Approval of the Official Minutes of Ellis County Commissioners Court: December 18, 2018, December 19,2018, January 2,2019, January 8,2019, January 15,2019. - Krystal Valdez, County Clerk A3 Approval to change title of position in County Judge's Office currently known as "Special Projects Director" to title of "Chief of Staff'. - Todd Little, County Judge A4 Ratify an appointment of Erik Test as a member to the Ellis County Bail Bond Board in the slot statutorily designated for the County Judge, a member of the Commissioners Court designated by the County Judge or a designee approved by the Commissioners Court, to serve from January 1, 2019 to December 31, 2019. - Todd Little, County Judge A5 Ratify an appointment of Patricia Marshall as a member to the Ellis County Bail Bond Board in the slot statutorily designated for a judge of a county court or county court at law in the county having jurisdiction over criminal matters and designated by the Commissioners Court, to serve from January 1,2019 through December 31 ,2019. - Gene Calvert, County Court at Law No. 1 Financial: F1 From 001-0613-508110 Auto Insurance $249.00 To 001-0613-508210 Uniform Expense S249.00 - Curtis Polk, Jr., Constable Pet. 3 F2 From 009-0602-508070 FM1-Gen Misc $3,500.00 To 009-0602-509140 FM1-Signs $3,500.00 -Randy Stinson, Commissioner, Pet. 1 F3 From 001-0010-40659-00000-000 Insurance Reimbursement $4,332.30 To 001-0010-50824-00000-000 Collision Repair $4,332.30 - Chuck Edge, Sheriff F4 Approve refund of overpayment to the following accounts for payments made in error: Refund to be issued: Account #: Refund Amount: Accumatch 176730 $2,852.12 Interbank Loan Operations 172310 $3,416.58 Great Lakes Dev. Inc. 230019 $4,955.19 Accumatch 173789 $2,763.04 - Miykael Reeve, County Auditor F5 From 009-0602-50909 FM1-Repairs/Parts $5,000.00 To 009-0602-50907 FMl-Tires $5,000.00 - Randy Stinson, Commissioner, Pet. 1 F6 From 004-0652-508070-00000-000 RB2 General Expenses $60,000.00 To 004-0652-508020-00000-000 RB2 Equipment $60,000.00 - Lane Grayson, Commissioner, Pet. 2 F7 From 004-0652-303010-00000-000 RB2 Fund Balance Carry Over $42,000.00 To 004-0652-508020-00000-000 RB2 Equipment $42,000.00 - Lane Grayson, Commissioner, Pet. 2 F8 From 001-0210-409640 Contracting Elections $11,700.00 To 001-0210-50848 Holding Salary $11,700.00 -Jana Onyon, Elections F1O From 001-0140-50560-00000-000 Compens/Fringe Liab/Staffing $6,584.00 To 001-0380-50502-00000-000 Deputies Salary $5,528.00; 001-0380-50553-00000-000 Soc Sec $423.00; 001-0380-50554-00000-000 Retirement $633.00 -Jana Onyon, Elections F11 Approval of payment to Ellis County Children's Advocacy Center in the amount of $20,000.00, as fulfillment of the contract for services approved by Commissioners Court on September 13, 2016. — Leslie Deen, Executive Director, Ellis County Children's Advocacy Center F12 Ratify request for the employment of two full time Court Coordinators instead of one Court Coordinator and one Court Reporter for the period of December 17'2018 through December 31, 2018. This is a budget neutral request as there was an opening in the higher paying Court Reporter position during this two week period to offset the cost. -Jim Chapman, County Court at Law No. 1
REGULAR AGENDA - Discussion, consideration, and action: DEPARTMENT OF DEVELOPMENT Consider & act upon a request to grant a one-time variance from Section IV (B)(2) (Residential Lots) of the Subdivision Development Standards and Section 10 of the Adopted Septic Order to allow one (1) lot without meeting the minimum road frontage and minimum lot size requirement. The property contains ± 0.994 acres of land at 1137 Epps Road in Suburban Estates, Lot 91R ± 668 feet north of Goliad Circle in Palmer, Road & Bridge Precinct No. 1.
Consider & act upon a preliminary plat of Dove Meadow Estates. The property contains ± 75 acres of land in the J.C. Dickey Survey, Abstract No. 298 and the A. Ferguson Survey, Abstract No. 350 located on the south side of Old Maypearl Road ± 6,600 feet east of Greathouse Road, Waxahachie, Road & Bridge Precinct No. 3.
From 001-0140-50560-00000-000 Compens/Fringe Liab/Staffing $24,980.00 To 001-0390-50502-00000-000 Deputies Salary $21,000.00; 001-0390-50553-00000-000 Soc Sec $1,608.00; 001-0390-50554-00000-000 Retirement $2,372.00 - Todd Little, County Judge
PURCHASING Approval to move forward on the purchase of the following Ford F-150 trucks for Road and Bridge Precinct 2: 2015 F-150 VIN1 FTMF1 083 FKD62392 2017 F-150 VIN1 FTMF1 C84HKC53555
Approval to move forward on the purchase of the following for Road and Bridge Precinct 2: 2010 Kenworth T300 VIN 2NKHHM7X0AM273707
Approval for County Judge to sign an agreement with Shred American for monthly paper shredding service for 443rd District Court. Monthly amount will be $39.99 per every four-week pickup.
ADMINISTRATIVE Request approval to accept the donation of three (3) JP-15 Patrol rifles from James Moir. This donation represents approximately $4,800.00. Mr. Moir has no contracts with the Sheriffs office, nor would he in the future. - Chuck Edge, Sheriff
Request County Judge sign the Interlocal Agreement between the North Central Texas Emergency Communications District and Ellis County for Regional 9-1-1 Service. - Chuck Edge, Sheriff
Discussion, consideration, and approval of the implementation of a report schedule from Ellis County department heads. - Todd Little, County Judge
Approval for County Judge to sign amended agreement with Nationwide selecting Default Investment Option #3 with regard to Minimum Interest Rate of the fixed annuity contract. - Todd Little, County Judge
3.6 Approval of Ellis County Emergency Operation Plan - Annex D (Radiological Protection). - Tim Birdwell, Fire Marshal/Emergency Management Coordinator 3.7 Approval of Ellis County Emergency Operation Plan - Annex F (Firefighting). - Tim Birdwell, Fire Marshal/Emergency Management Coordinator 3.8 Approval of Ellis County Emergency Operation Plan - Annex R (Search & Rescue). - Tim Birdwell, Fire Marshal/Emergency Management Coordinator 3.9 Approval of Ellis County Emergency Operation Plan - Annex N (Direction and Control). - Tim Birdwell, Fire Marshal/Emergency Management Coordinator 3.10 Approval of Ellis County Emergency Operation Plan - Annex Q (Hazardous Materials and Oil Spill Response). - Tim Birdwell, Fire Marshal/Emergency Management Coordinator 3.11 Approval of Ellis County Emergency Operation Plan - Annex M (Resource Management). - Tim Birdwell, Fire Marshal/Emergency Management Coordinator
Approve Ellis County Judge to sign the paperwork for the Ellis County Local Emergency Planning Committee (LEPC) Officers for a term of 2 years beginning January 15, 2019 that was voted on by the LEPC Membership on January 15, 2019. Chairman - Tommy Jackson; Vice Chairman - William Stetson; & Secretary/Treasurer - Hugh Grandstaff. - Tim Birdwell, Fire Marshal/Emergency Management Coordinator
3.13 Approval of the following committee members to the Ellis County Historical Society for a term of two (2) years from January 1, 2019 through December 31, 2020. - Sylvia Smith, Ellis County Historical Society Sylvia Stanford Smith Elmerine Bell Jimmy Boon Rex Carey Karen Carreon Bill Dodson Karen Esberger Sharan Farmer Nancy Farrar Bruce Fowler Sugar Glaspy Ty Hall Judy Howard Raymond Mosley Nancy Post Linda Sibley Shannon Simpson Susie Toal 3.14 Approval of the addition of the following member to the Ellis County Historical Society for a two (2) year term from January 1, 2019 through December 31, 2020. - Sylvia Smith, Ellis County Historical Society Carlene Perryman
To consider a finding that the deliberation of the purchase, exchange, lease, or value of real property concerning the Water and Sanitary Sewer Easement and Temporary Construction Easement, identified as Cole Creek Trunk Sewer Capital Improvement Project WW-4 - Parcels 3 and 4, would have a detrimental effect on the position of Ellis County in negotiations with the City of Waxahachie. - Vance Hinds, Ellis County and District Attorney's Office.
RECESS TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 4.1 Pursuant to Section 551.072 of the Government Code, to deliberate the purchase, exchange, lease, or value of real property concerning the Water and Sanitary Sewer Easement and Temporary Construction Easement, identified as Cole Creek Trunk Sewer Capital Improvement Project WW-4 - Parcels 3 and 4. The deliberation in an open meeting would have a detrimental effect on the position of the Ellis County in negotiations with the City of Waxahachie. ADJOURNMENT OF EXECUTIVE SESSION
3.16 Rescind or amend the Water and Sanitary Sewer Easement and Temporary Construction Easement, identified as Cole Creek Trunk Sewer Capital Improvement Project WW-4 - Parcel 3, granted for the benefit of the City of Waxahachie concerning the County Farm, which was approved in Court on November 6, 2018 under Agenda Item 3.6 and executed on December 18, 2018 under Minute Order 527.18 for Agenda Item 3.21. - Vance Hinds, Ellis County and District Attorney's Office. 3.17 Rescind or amend the Water and Sanitary Sewer Easement and Temporary Construction Easement, identified as Cole Creek Trunk Sewer Capital Improvement Project WW-4 - Parcel 4, granted for the benefit of the City of Waxahachie concerning the County Farm, which was approved in Court on November 6, 2018 under Agenda Item 3.6 and executed on December 18, 2018 under Minute Order 526.18 for Agenda Item 3.22. - Vance Hinds, Ellis County and District Attorney's Office. ADJOURNMENT