County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act §551 Motion to open meeting Invocation and Pledge of Allegiance - Commissioner Paul Perry
Recognitions/Commendations/Awards
AA Recognition of Keith Roberts, Building Maintenance Director, for twenty years of dedicated service to Ellis County. - Todd Little, County Judge
Administrative: A1 Approval of Regular Bills, Payroll, and Officers' Reports A2 Approval of Commissioners Court Minutes from February 26,2019. -Krystal Valdez, County Clerk A3 Acceptance of regular monthly reports, travel, program activities for Texas A&M AgriLife Extension Agents: Arnold, Parr and Espie - Mark Arnold, Texas A&M AgriLife A4 Ratify appointment of Commissioner Lane Grayson as County Judge Pro-Tern effective February 12,2019. - Todd Little, County Judge A5 Acceptance of continuing education hours for Commissioner Randy Stinson. - Randy Stinson, Commissioner, Precinct 1 A6 Accept the Treasurer and Public Funds Investment Act continuing education hours for Cheryl Chambers, Ellis County Treasurer. - Cheryl Chambers, Treasurer Financial: F1 Approve refund of overpayments to the following accounts for payments mad Refund to be issued: Account: Refund Amount Corelogic 163831 $3,611.05 Corelogic 232613 $5,198.28 Corelogic 199384 $2,688.83 Corelogic 151132 $3,500.00 Corelogic 201261 $3,418.40 David Hargrove 256996 $8,070.17 Randee Erikson 232569 $3,537.91 Wells Fargo 234476 $5,656.25 Crabb Tommy & Claire 173619 $3,340.80 ERE Property LLC 186563 $15,061.25 Dovenmuehle Mtg. 186772 $2,615.00 First United Bank & Trust Mtg. 235147 $8,887.74 First United Bank & Trust Mtg. 235151 $9,377.00 Barrington Bank & Trust Co. 230123 $3,239.23 - John Bridges, Tax Assessor F2 From 001-0190-508730 MAIN/RPS OFC EQUIP $750.00 To 001-0190-507030 Telephone $750.00- William Wallace, 378th District Court Judge F3 From 012-0755-303020 FM4/Fund Balance $150,000.00 To 012-0755-508680 FM4/Contract Labor $ 150,000.00 - Kyle Butler, Commissioner, Precinct 4 F4 From 005-0703-303020 Fund Balance $25,000.00 To 005-0703-509180 Hardware/Tools $5,000.00; 005-0703-508070 General/Misc $20,000.00 - Paul Perry, Commissioner, Precinct 3 F5 From 001-0330-400960 State LEO $13,367.28 To 001-0010-508200 LEOSE Training $13,367.28 - Chuck Edge, Sheriff F6 From 042-0942-303020 Fund Balance $336.00 To 042-0942-508020 Equipment $336.00 -Chuck Edge, Sheriff F7 From 001-0330-409845 General Fund $67,920.00 To 001-0010-509845 Grant $67,920.00-Chuck Edge, Sheriff F8 From 042-0942-303020 Fund Balance $ 18,735.90 To 042-0942-508020 Equipment $ 18,735.90 - Chuck Edge, Sheriff F9 From 001-0520-508730 Maintenance/Repairs $400.00 To 001-0520-508010 Supplies $400.00 -Jackie Miller, Jr., Justice of the Peace, Precinct 2 Simplified Plat SP1 Consider & act upon a simplified plat of 5F Subdivision, Lots 1 & 2. The property contains ± 3.00 acres of land in the William R. Herron Survey, Abstract No. 445, located on the south side of Boz Road ± 2,965 feet east of Bakers Branch Road, Waxahachie, Road & Bridge Precinct No. 3.
Consider and act upon a request to accept Performance Bond No. 1074850 in the amount of $668,195.60 issued by The Hanover Insurance Company for Murray Estates. The property contains a total of=fc 39.60 acres of land in the F.M. Woodward Survey, Abstract No. 1120 located on the north side of FM 879 ± 1,120 feet west of Boyce First Street in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 1.
Contract approval from Ellis County Commissioner's Court for the purchase of 6 (six) AXON Enterprise, Inc. Body Cameras. This is a five-year agreement with the first years cost at $6,120.12, year 2 cost of $3,970.85, third year cost of $3,970.85, fourth year cost of $3,970.85, fifth year cost of $3,970.85 totaling a cost for five (5) years $20,456.50. For further information regarding plan and package please see additional paperwork from AXON with quote number Q-201485-43509.666AK. This would be taken out of County Judge line item number 001-0140-50988-00000-000 Law Enforcement cameras. This will require the County Judge signature for approval since it comes from that line item.
Discussion and approval for the County Judge to sign an agreement with Dunbar-Brinks for armored car service for Ellis County. Dunbar-Brinks participates in the Choice Partners National Purchasing Cooperative. Contract number 18/068MR-03.
Reappointment of Temporary Directors to Ellis County Fresh Water Supply District #2. - Kyle Butler, Commissioner, Precinct 4 Michael Alley Jesse Brinkman James Searles City: Cedar Hill City: Burleson City: Sanger Occupation: Realtor Occupation: Restaurant Manager Occupation: Retail Manager Tony Bolodar Justin McWilliams City: Piano City: North Richland Hills Occupation: Realtor Occupation: Wholesale Auto Dealer
Consideration and action to approve a resolution in support of the creation of a County Court at Law # 3. - Todd Little, County Judge
Accept the resignation of Daniel Ballard and approve the application from John V. Allen to replace Daniel Ballard, term ending on December 31, 2019. - Tim Birdwell, Fire Marshal/Emergency Management Coordinator
Item 3.4 Approval of Ellis County Emergency Operation Plan - Annex S (Transportation). Tim Birdwell, Fire Marshal/Emergency Management Coordinator Item 3.5 Approval of Ellis County Emergency Operation Plan - Annex L (Utilities) - Tim Birdwell, Fire Marshal/Emergency Management Coordinator and Ted Kantor, Engineering Item 3.6 Approval of Ellis County Emergency Operation Plan - Annex P (Hazard Mitigation) - Tim Birdwell, Fire Marshal/Emergency Management Coordinator and Ted Kantor, Engineering Item 3.7 Approval of Ellis County Emergency Operation Plan - Annex K (Public Works & Engineering) - Tim Birdwell, Fire Marshal/Emergency Management Coordinator and Ted Kantor, Engineering
Authorize posting of a name change for a portion of Pumphouse Road and schedule a public hearing for a proposed name change to South Pumphouse Road. - Ted Kantor, Engineering
Discussion of uses for Sandstone and Granite leftover from Courthouse Construction. - Paul Perry, Commissioner, Precinct 3
Item 3.11 Compensatory time reporting. - Theresa Taylor, Director of Human Resources Item 3.12 Approval for County Judge to sign the ARTS Renewal Agreement with TAC for the purposes of 1094C and 1095C reporting. - Theresa Taylor, Director of Human Resources
Consideration and action amending the Court's action on February 26,2019 concerning Agenda Item 3.12, the line item adjustment should be amended to the following: From 001-0360-400260 State Salary Staff Supplement $12,646.65 To 001-0360-505020 Deputies Salary $8,852.45; 001-0360-505530 Social Security $983.20; 001-0360-505540 Retirement $1,440.12; 001-0360-508010 Office Supplies $870.92; 001-0360-508530 Legal Research $500.00. - Vance Hinds, Ellis County and District Attorney's Office.
To approve the Everbridge quote to continue the mass notification system agreement, as amended, for an additional 3 years from May 21, 2019 through May 20, 2022, for $11,962.50 per year. - Vance Hinds, Ellis County and District Attorney's Office.
Request County Judge sign the Interlocal Agreement between the North Central Texas Emergency Communications District and Ellis County for Regional 9-1-1 Service. - Chuck Edge, Sheriff
RECESS TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise maybe permitted under 551. 4.1 Pursuant to §551.074 of the Government Code, consultation regarding personnel matters. 4.2 Pursuant to Section 551.071 of the Government Code, consultation with counsel regarding pending or contemplated litigation concerning court costs charged by the County Clerk's Office. - Vance Hinds, Ellis County and District Attorney's Office. 4.3 Pursuant to Section 551.071 of the Government Code, consultation with counsel regarding pending or contemplated litigation, concerning a motor vehicle accident occurring on December 17,2018 resulting in damage to a vehicle owned by Teresa McGee. - Vance Hinds, Ellis County and District Attorney's Office. ADJOURNMENT OF EXECUTIVE SESSION
Consideration and action authorizing the County Attorney to offer and settle a claim on behalf of Ellis County involving Teresa McGee concerning property damage to her 2018 Toyota Rav4 on December 17, 2018 for the amount of $1,199.48, including obtaining a release of all claims. -Vance Hinds, Ellis County and District Attorney's Office. ADJOURNMENT
County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act §551 Motion to open meeting Invocation and Pledge of Allegiance - Commissioner Paul Perry
Recognitions/Commendations/Awards
AA Recognition of Keith Roberts, Building Maintenance Director, for twenty years of dedicated service to Ellis County. - Todd Little, County Judge
Administrative: A1 Approval of Regular Bills, Payroll, and Officers' Reports A2 Approval of Commissioners Court Minutes from February 26,2019. -Krystal Valdez, County Clerk A3 Acceptance of regular monthly reports, travel, program activities for Texas A&M AgriLife Extension Agents: Arnold, Parr and Espie - Mark Arnold, Texas A&M AgriLife A4 Ratify appointment of Commissioner Lane Grayson as County Judge Pro-Tern effective February 12,2019. - Todd Little, County Judge A5 Acceptance of continuing education hours for Commissioner Randy Stinson. - Randy Stinson, Commissioner, Precinct 1 A6 Accept the Treasurer and Public Funds Investment Act continuing education hours for Cheryl Chambers, Ellis County Treasurer. - Cheryl Chambers, Treasurer Financial: F1 Approve refund of overpayments to the following accounts for payments mad Refund to be issued: Account: Refund Amount Corelogic 163831 $3,611.05 Corelogic 232613 $5,198.28 Corelogic 199384 $2,688.83 Corelogic 151132 $3,500.00 Corelogic 201261 $3,418.40 David Hargrove 256996 $8,070.17 Randee Erikson 232569 $3,537.91 Wells Fargo 234476 $5,656.25 Crabb Tommy & Claire 173619 $3,340.80 ERE Property LLC 186563 $15,061.25 Dovenmuehle Mtg. 186772 $2,615.00 First United Bank & Trust Mtg. 235147 $8,887.74 First United Bank & Trust Mtg. 235151 $9,377.00 Barrington Bank & Trust Co. 230123 $3,239.23 - John Bridges, Tax Assessor F2 From 001-0190-508730 MAIN/RPS OFC EQUIP $750.00 To 001-0190-507030 Telephone $750.00- William Wallace, 378th District Court Judge F3 From 012-0755-303020 FM4/Fund Balance $150,000.00 To 012-0755-508680 FM4/Contract Labor $ 150,000.00 - Kyle Butler, Commissioner, Precinct 4 F4 From 005-0703-303020 Fund Balance $25,000.00 To 005-0703-509180 Hardware/Tools $5,000.00; 005-0703-508070 General/Misc $20,000.00 - Paul Perry, Commissioner, Precinct 3 F5 From 001-0330-400960 State LEO $13,367.28 To 001-0010-508200 LEOSE Training $13,367.28 - Chuck Edge, Sheriff F6 From 042-0942-303020 Fund Balance $336.00 To 042-0942-508020 Equipment $336.00 -Chuck Edge, Sheriff F7 From 001-0330-409845 General Fund $67,920.00 To 001-0010-509845 Grant $67,920.00-Chuck Edge, Sheriff F8 From 042-0942-303020 Fund Balance $ 18,735.90 To 042-0942-508020 Equipment $ 18,735.90 - Chuck Edge, Sheriff F9 From 001-0520-508730 Maintenance/Repairs $400.00 To 001-0520-508010 Supplies $400.00 -Jackie Miller, Jr., Justice of the Peace, Precinct 2 Simplified Plat SP1 Consider & act upon a simplified plat of 5F Subdivision, Lots 1 & 2. The property contains ± 3.00 acres of land in the William R. Herron Survey, Abstract No. 445, located on the south side of Boz Road ± 2,965 feet east of Bakers Branch Road, Waxahachie, Road & Bridge Precinct No. 3.
Consider and act upon a request to accept Performance Bond No. 1074850 in the amount of $668,195.60 issued by The Hanover Insurance Company for Murray Estates. The property contains a total of=fc 39.60 acres of land in the F.M. Woodward Survey, Abstract No. 1120 located on the north side of FM 879 ± 1,120 feet west of Boyce First Street in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 1.
Contract approval from Ellis County Commissioner's Court for the purchase of 6 (six) AXON Enterprise, Inc. Body Cameras. This is a five-year agreement with the first years cost at $6,120.12, year 2 cost of $3,970.85, third year cost of $3,970.85, fourth year cost of $3,970.85, fifth year cost of $3,970.85 totaling a cost for five (5) years $20,456.50. For further information regarding plan and package please see additional paperwork from AXON with quote number Q-201485-43509.666AK. This would be taken out of County Judge line item number 001-0140-50988-00000-000 Law Enforcement cameras. This will require the County Judge signature for approval since it comes from that line item.
Discussion and approval for the County Judge to sign an agreement with Dunbar-Brinks for armored car service for Ellis County. Dunbar-Brinks participates in the Choice Partners National Purchasing Cooperative. Contract number 18/068MR-03.
Reappointment of Temporary Directors to Ellis County Fresh Water Supply District #2. - Kyle Butler, Commissioner, Precinct 4 Michael Alley Jesse Brinkman James Searles City: Cedar Hill City: Burleson City: Sanger Occupation: Realtor Occupation: Restaurant Manager Occupation: Retail Manager Tony Bolodar Justin McWilliams City: Piano City: North Richland Hills Occupation: Realtor Occupation: Wholesale Auto Dealer
Consideration and action to approve a resolution in support of the creation of a County Court at Law # 3. - Todd Little, County Judge
Accept the resignation of Daniel Ballard and approve the application from John V. Allen to replace Daniel Ballard, term ending on December 31, 2019. - Tim Birdwell, Fire Marshal/Emergency Management Coordinator
Item 3.4 Approval of Ellis County Emergency Operation Plan - Annex S (Transportation). Tim Birdwell, Fire Marshal/Emergency Management Coordinator Item 3.5 Approval of Ellis County Emergency Operation Plan - Annex L (Utilities) - Tim Birdwell, Fire Marshal/Emergency Management Coordinator and Ted Kantor, Engineering Item 3.6 Approval of Ellis County Emergency Operation Plan - Annex P (Hazard Mitigation) - Tim Birdwell, Fire Marshal/Emergency Management Coordinator and Ted Kantor, Engineering Item 3.7 Approval of Ellis County Emergency Operation Plan - Annex K (Public Works & Engineering) - Tim Birdwell, Fire Marshal/Emergency Management Coordinator and Ted Kantor, Engineering
Authorize posting of a name change for a portion of Pumphouse Road and schedule a public hearing for a proposed name change to South Pumphouse Road. - Ted Kantor, Engineering
Discussion of uses for Sandstone and Granite leftover from Courthouse Construction. - Paul Perry, Commissioner, Precinct 3
Item 3.11 Compensatory time reporting. - Theresa Taylor, Director of Human Resources Item 3.12 Approval for County Judge to sign the ARTS Renewal Agreement with TAC for the purposes of 1094C and 1095C reporting. - Theresa Taylor, Director of Human Resources
Consideration and action amending the Court's action on February 26,2019 concerning Agenda Item 3.12, the line item adjustment should be amended to the following: From 001-0360-400260 State Salary Staff Supplement $12,646.65 To 001-0360-505020 Deputies Salary $8,852.45; 001-0360-505530 Social Security $983.20; 001-0360-505540 Retirement $1,440.12; 001-0360-508010 Office Supplies $870.92; 001-0360-508530 Legal Research $500.00. - Vance Hinds, Ellis County and District Attorney's Office.
To approve the Everbridge quote to continue the mass notification system agreement, as amended, for an additional 3 years from May 21, 2019 through May 20, 2022, for $11,962.50 per year. - Vance Hinds, Ellis County and District Attorney's Office.
Request County Judge sign the Interlocal Agreement between the North Central Texas Emergency Communications District and Ellis County for Regional 9-1-1 Service. - Chuck Edge, Sheriff
RECESS TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise maybe permitted under 551. 4.1 Pursuant to §551.074 of the Government Code, consultation regarding personnel matters. 4.2 Pursuant to Section 551.071 of the Government Code, consultation with counsel regarding pending or contemplated litigation concerning court costs charged by the County Clerk's Office. - Vance Hinds, Ellis County and District Attorney's Office. 4.3 Pursuant to Section 551.071 of the Government Code, consultation with counsel regarding pending or contemplated litigation, concerning a motor vehicle accident occurring on December 17,2018 resulting in damage to a vehicle owned by Teresa McGee. - Vance Hinds, Ellis County and District Attorney's Office. ADJOURNMENT OF EXECUTIVE SESSION
Consideration and action authorizing the County Attorney to offer and settle a claim on behalf of Ellis County involving Teresa McGee concerning property damage to her 2018 Toyota Rav4 on December 17, 2018 for the amount of $1,199.48, including obtaining a release of all claims. -Vance Hinds, Ellis County and District Attorney's Office. ADJOURNMENT