*A portion of this video is without audio* OPENING COURT County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act §551 Motion to open meeting Invocation and Pledge of Allegiance - County Judge Todd Little PUBLIC COMMENT*- Members of the public will have the opportunity to make their comments at the time the agenda item is being addressed. RECOGNITIONS/COMMENDATIONS/AWARDS: AA Recognition of Brenda Beck for 35 years of dedicated service to Ellis County. - Todd Little, County Judge
Administrative: Al Approval of Regular Bills, Payroll, and Officers' Reports A2 Approval of Commissioners Court Minutes from March 26, 2019. -Krystal Valdez, County Clerk A3 Recognition of Commissioner Paul Perry's continuing education hours from the County Investment Academy related to the Public Funds Investment Act. - Paul Perry, Commissioner, Precinct 3 A4 Acceptance of the resignation of Purchasing Agent effective Friday, April 26, 2019. - Ellis County Commissioners' Court *Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must present a completed public participation form to the County Clerk at least 10 minutes prior to the beginning of the meeting. A5 Request pre-approval for expenditures for the last meeting of the Thoroughfare Plan Technical Advisory Committee in an amount not to exceed $300. Expenditures for this request will come from Permanent Improvement Account Line Item No. 018-0908-507130 (Thoroughfare Plan). - Alberto Mares, Department of Development Financial: Fl Approval of refunds to the following I accounts: Refund to be issued Account Number Refund Amount Wells Fargo Home 182186 $2,609.87 Corelogic 229038 $3,435.73 JHH Century LLC 216999 $3,565.63 JHH Century LLC 216997 $3,422.00 National Wholesale Supply 179109 $3,375.34 Carrington Mtg. Services 229868 $6,208.97 Corelogic 229782 $5,002.59 Cross Fence Development 188040 $13,597.96 Cenlar 182799 $4,727.47 -John Bridges, Tax Assessor F2 From 001-0010-509040 Animal Control $15.30 To 001-0010-508470 Promotional & Printing $15.30-ChuckEdge, Sheriff F3 From 009-0602-508070 FM1 Gen Misc $2,500.00 To 009-0602-509060 FM1 Culverts $2,500.00 - Randy Stinson, Commissioner, Precinct 1 F4 From 010-0653-509120 FM2 Bridge Repairs $33,000.00 To 010-0653-508680 FM2 Contract Labor $33,000.00 -Lane Grayson, Commissioner, Precinct 2 F5 From 001-0015-508070 General Misc $481.69 To 001-0015-508030 Furniture-Fixtures $481.69 - Chuck Edge, Sheriff F6 From 042-0940-303020 Fund Balance $5,087.95 To 042-0942-508020 Equipment $5,087.95 -Chuck Edge, Sheriff F7 From 001-0430-508080 Gas $200.00 To 001-0430-508010 Supplies $200.00 - Samantha Pickett, Emergency Management Coordinator F8 From 001-0140-505580 Contingencies/Reserve $35,250.00 To 001-0210-509420 Election Expenses $14,000.00; 001-0210-508480 Holding Salary $20,000.00; 001-0210-580230 Legal Notices $1,250.00 -Jana Onyon, Elections Simplified Plat SPl Consider & act upon a simplified plat of Martinez Estates, Lots 1-3. The properties contain ± 15.046 acres of land in the J. Barker Survey, Abstract No. 35 located on the north side of Wester Road ± 4348.10 feet east of Palmyra Road, in Ferris, Road & Bridge Precinct No. 1.
REGULAR AGENDA - Discussion, consideration, and action: DEPARTMENT OF DEVELOPMENT 1.1 Consider & act upon a request to ratify a one-time variance for Peaceful Prairie Estates, Lots 1 & 2 from Section IV (B)(5) (Lot Width and Depth) of the Subdivision Development Standards. The properties contain ± 6.038 acres of land in the J. Barker Survey, Abstract No. 40 located on the east side of Lone Elm Road ± 800 feet south of East FM 875, in the ETJ of the City of Waxahachie, Road & Bridge Precinct No. 3.
Consider & act upon a request to grant a one-time variance for Parcel ID No. 179593 from Section IV (B)(2) (Residential Lots) of the Subdivision Development Standards to allow one (1) lot without meeting the minimum public road frontage. The property contains ± 1.124 acres of land on the west side of Andrea Road, ±305 feet south of Shannon Court in the ETJ of the City of Waxahachie, Road & Bridge Precinct No. 4. This request was previously tabled on March 26, 2019.
Consider and act upon a request to replat of the Second Installment of Yale Farm, Tract 6A and Tract 6B. The property contains a total of ± 4.191 acres located on the north side of W Pecan Tree Road, ± 1,574 feet south and east of Hight Road in Waxahachie, Road & Bridge Precinct No. 3.
Consider and act upon a request to replat of Suburban Estates, Lots 88R & 91R. The properties contain a total of ± 3.406 acres of land located on the west side of Epps Rd. ± 670 feet north of Goliad Circle, Palmer, Road & Bridge Precinct No. 1.
Consider and act upon a request to accept a performance bond for Eyrie Meadows Subdivision issued by NGM Insurance Company located in the extraterritorial jurisdiction (ETJ) of the City of Maypearl, Road & Bridge Precinct No. 3.
PURCHASING Discussion, consideration and approval for the County Judge to sign a lease agreement with BancorpSouth for a 2019 Mack Granite GR64F Dump Truck for Road and Bridge Precinct 2. This will be a 13-month lease with a buyback option from East Texas Mack. This will be BancorpSouth Equipment Finance Agreement No. 10657 70806-007. Equipment cost $133,515.48.
Discussion, consideration and approval for the County Judge to sign a lease purchase agreement with Cat Financial. Lease term will be made in 4 payments as follows: 3 annual payments at $67,338.31, 1 annual payment of $1.00 plus any other amounts owing. Amount financed is $250,890.00.
Consideration and approval to accept the sole source purchase affidavit from Martin Marietta for Hydrated Cement "Super Slurry". Pricing is effective through February 28, 2020.
ADMINISTRATIVE Ellis County Burn Ban and introduction of Samantha Pickett, Ellis County Emergency Management Coordinator. - Tim Birdwell, Fire Marshal
Discussion and acceptance of a resolution regarding the regulation of the sale of fireworks for Ellis County. - Tim Birdwell, Fire Marshal
Discussion and possible action regarding the Fleet line in department 140. From 001-0000-303020 Fund Balance $74,204.00; 001-0000-303020 Sheriffs Portion $3,239.28 To 001-0140-508110 Fleet Purchase $74,204.00; 001-0140-508110 Fleet Purchase $3,239.28 - Miykael Reeve, CGFO, Auditor
Discussion and possible action regarding a budget amendment for radio tower project. - Miykael Reeve, CGFO, Auditor
Approval of the comprehensive annual audit report for the fiscal year end 2018. -Miykael Reeve, CGFO, Auditor
Approval for the County Judge to sign the Texas Commission on Environmental Quality Grant Agreement for Emissions Reduction Incentive Grants Program. - Paul Perry, Commissioner, Precinct 3
Approval of payment to Rotary Club of Waxahachie for flag program in the amount of $160.00 for Precinct 3, line item 005-0703-508070 Gen Misc. - Paul Perry, Commissioner, Precinct 3
Acceptance of the County Judge Vehicle Use Policy. - Erik Test, Chief of Staff, Office of the County Judge
Acceptance of a resolution regarding the creation of a healthcare provider participation fund in Ellis County. - Ellis County Commissioners' Court
Approve a Resolution to Adopt the Election System and Software Voting System with the ExpressVote, DS200 Tabulator Scanners and DS450 Central Scanner, to be used for all voting in Ellis County. This equipment will be used in the election process for Early Voting in person, Absentee, Election Day and Provisional voting for all future elections held in Ellis County. This adoption is required by the Texas Election Code Section 123.001. - Jana Onyon, Elections
Consideration and action to approve the purchase of 2.2 acres of land from Mount Auburn, LLC as Right of Way for Bryson Lane for $36,443.00 contingent upon the seller providing clear title and removing all encumbrances to the 2.2 acres. Approval includes the authority to sign an Unimproved Property Contract to initiate the sale with a payment of $500.00 as earnest money. Approval also includes the purchase of title policy insurance for the parcel and the costs of closing at Town Square Title. Title policy and closing costs are in addition to the $36,443.00. Mount Auburn, LLC retains the mineral rights from the parcel. Ellis County agrees to replace the boundary fence located in the ROW to the appropriate location on Mount Auburn, LLC's remaining parcel. Funds for this purchase will come from Right of Way Fund No. 25 per the County Auditor. - Vance Hinds, Ellis County and District Attorney's Office. ADJOURNMENT
*A portion of this video is without audio* OPENING COURT County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act §551 Motion to open meeting Invocation and Pledge of Allegiance - County Judge Todd Little PUBLIC COMMENT*- Members of the public will have the opportunity to make their comments at the time the agenda item is being addressed. RECOGNITIONS/COMMENDATIONS/AWARDS: AA Recognition of Brenda Beck for 35 years of dedicated service to Ellis County. - Todd Little, County Judge
Administrative: Al Approval of Regular Bills, Payroll, and Officers' Reports A2 Approval of Commissioners Court Minutes from March 26, 2019. -Krystal Valdez, County Clerk A3 Recognition of Commissioner Paul Perry's continuing education hours from the County Investment Academy related to the Public Funds Investment Act. - Paul Perry, Commissioner, Precinct 3 A4 Acceptance of the resignation of Purchasing Agent effective Friday, April 26, 2019. - Ellis County Commissioners' Court *Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must present a completed public participation form to the County Clerk at least 10 minutes prior to the beginning of the meeting. A5 Request pre-approval for expenditures for the last meeting of the Thoroughfare Plan Technical Advisory Committee in an amount not to exceed $300. Expenditures for this request will come from Permanent Improvement Account Line Item No. 018-0908-507130 (Thoroughfare Plan). - Alberto Mares, Department of Development Financial: Fl Approval of refunds to the following I accounts: Refund to be issued Account Number Refund Amount Wells Fargo Home 182186 $2,609.87 Corelogic 229038 $3,435.73 JHH Century LLC 216999 $3,565.63 JHH Century LLC 216997 $3,422.00 National Wholesale Supply 179109 $3,375.34 Carrington Mtg. Services 229868 $6,208.97 Corelogic 229782 $5,002.59 Cross Fence Development 188040 $13,597.96 Cenlar 182799 $4,727.47 -John Bridges, Tax Assessor F2 From 001-0010-509040 Animal Control $15.30 To 001-0010-508470 Promotional & Printing $15.30-ChuckEdge, Sheriff F3 From 009-0602-508070 FM1 Gen Misc $2,500.00 To 009-0602-509060 FM1 Culverts $2,500.00 - Randy Stinson, Commissioner, Precinct 1 F4 From 010-0653-509120 FM2 Bridge Repairs $33,000.00 To 010-0653-508680 FM2 Contract Labor $33,000.00 -Lane Grayson, Commissioner, Precinct 2 F5 From 001-0015-508070 General Misc $481.69 To 001-0015-508030 Furniture-Fixtures $481.69 - Chuck Edge, Sheriff F6 From 042-0940-303020 Fund Balance $5,087.95 To 042-0942-508020 Equipment $5,087.95 -Chuck Edge, Sheriff F7 From 001-0430-508080 Gas $200.00 To 001-0430-508010 Supplies $200.00 - Samantha Pickett, Emergency Management Coordinator F8 From 001-0140-505580 Contingencies/Reserve $35,250.00 To 001-0210-509420 Election Expenses $14,000.00; 001-0210-508480 Holding Salary $20,000.00; 001-0210-580230 Legal Notices $1,250.00 -Jana Onyon, Elections Simplified Plat SPl Consider & act upon a simplified plat of Martinez Estates, Lots 1-3. The properties contain ± 15.046 acres of land in the J. Barker Survey, Abstract No. 35 located on the north side of Wester Road ± 4348.10 feet east of Palmyra Road, in Ferris, Road & Bridge Precinct No. 1.
REGULAR AGENDA - Discussion, consideration, and action: DEPARTMENT OF DEVELOPMENT 1.1 Consider & act upon a request to ratify a one-time variance for Peaceful Prairie Estates, Lots 1 & 2 from Section IV (B)(5) (Lot Width and Depth) of the Subdivision Development Standards. The properties contain ± 6.038 acres of land in the J. Barker Survey, Abstract No. 40 located on the east side of Lone Elm Road ± 800 feet south of East FM 875, in the ETJ of the City of Waxahachie, Road & Bridge Precinct No. 3.
Consider & act upon a request to grant a one-time variance for Parcel ID No. 179593 from Section IV (B)(2) (Residential Lots) of the Subdivision Development Standards to allow one (1) lot without meeting the minimum public road frontage. The property contains ± 1.124 acres of land on the west side of Andrea Road, ±305 feet south of Shannon Court in the ETJ of the City of Waxahachie, Road & Bridge Precinct No. 4. This request was previously tabled on March 26, 2019.
Consider and act upon a request to replat of the Second Installment of Yale Farm, Tract 6A and Tract 6B. The property contains a total of ± 4.191 acres located on the north side of W Pecan Tree Road, ± 1,574 feet south and east of Hight Road in Waxahachie, Road & Bridge Precinct No. 3.
Consider and act upon a request to replat of Suburban Estates, Lots 88R & 91R. The properties contain a total of ± 3.406 acres of land located on the west side of Epps Rd. ± 670 feet north of Goliad Circle, Palmer, Road & Bridge Precinct No. 1.
Consider and act upon a request to accept a performance bond for Eyrie Meadows Subdivision issued by NGM Insurance Company located in the extraterritorial jurisdiction (ETJ) of the City of Maypearl, Road & Bridge Precinct No. 3.
PURCHASING Discussion, consideration and approval for the County Judge to sign a lease agreement with BancorpSouth for a 2019 Mack Granite GR64F Dump Truck for Road and Bridge Precinct 2. This will be a 13-month lease with a buyback option from East Texas Mack. This will be BancorpSouth Equipment Finance Agreement No. 10657 70806-007. Equipment cost $133,515.48.
Discussion, consideration and approval for the County Judge to sign a lease purchase agreement with Cat Financial. Lease term will be made in 4 payments as follows: 3 annual payments at $67,338.31, 1 annual payment of $1.00 plus any other amounts owing. Amount financed is $250,890.00.
Consideration and approval to accept the sole source purchase affidavit from Martin Marietta for Hydrated Cement "Super Slurry". Pricing is effective through February 28, 2020.
ADMINISTRATIVE Ellis County Burn Ban and introduction of Samantha Pickett, Ellis County Emergency Management Coordinator. - Tim Birdwell, Fire Marshal
Discussion and acceptance of a resolution regarding the regulation of the sale of fireworks for Ellis County. - Tim Birdwell, Fire Marshal
Discussion and possible action regarding the Fleet line in department 140. From 001-0000-303020 Fund Balance $74,204.00; 001-0000-303020 Sheriffs Portion $3,239.28 To 001-0140-508110 Fleet Purchase $74,204.00; 001-0140-508110 Fleet Purchase $3,239.28 - Miykael Reeve, CGFO, Auditor
Discussion and possible action regarding a budget amendment for radio tower project. - Miykael Reeve, CGFO, Auditor
Approval of the comprehensive annual audit report for the fiscal year end 2018. -Miykael Reeve, CGFO, Auditor
Approval for the County Judge to sign the Texas Commission on Environmental Quality Grant Agreement for Emissions Reduction Incentive Grants Program. - Paul Perry, Commissioner, Precinct 3
Approval of payment to Rotary Club of Waxahachie for flag program in the amount of $160.00 for Precinct 3, line item 005-0703-508070 Gen Misc. - Paul Perry, Commissioner, Precinct 3
Acceptance of the County Judge Vehicle Use Policy. - Erik Test, Chief of Staff, Office of the County Judge
Acceptance of a resolution regarding the creation of a healthcare provider participation fund in Ellis County. - Ellis County Commissioners' Court
Approve a Resolution to Adopt the Election System and Software Voting System with the ExpressVote, DS200 Tabulator Scanners and DS450 Central Scanner, to be used for all voting in Ellis County. This equipment will be used in the election process for Early Voting in person, Absentee, Election Day and Provisional voting for all future elections held in Ellis County. This adoption is required by the Texas Election Code Section 123.001. - Jana Onyon, Elections
Consideration and action to approve the purchase of 2.2 acres of land from Mount Auburn, LLC as Right of Way for Bryson Lane for $36,443.00 contingent upon the seller providing clear title and removing all encumbrances to the 2.2 acres. Approval includes the authority to sign an Unimproved Property Contract to initiate the sale with a payment of $500.00 as earnest money. Approval also includes the purchase of title policy insurance for the parcel and the costs of closing at Town Square Title. Title policy and closing costs are in addition to the $36,443.00. Mount Auburn, LLC retains the mineral rights from the parcel. Ellis County agrees to replace the boundary fence located in the ROW to the appropriate location on Mount Auburn, LLC's remaining parcel. Funds for this purchase will come from Right of Way Fund No. 25 per the County Auditor. - Vance Hinds, Ellis County and District Attorney's Office. ADJOURNMENT