County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act §551 Motion to open meeting Invocation and Pledge of Allegiance - Commissioner Randy Stinson
Administrative A1 Approval of Regular Bills, Payroll, and Officers' Reports. A2 Approval of Commissioners Court Minutes from June 18, 2019 and Special Meeting Minutes from June 21, 2019 . - Krystal Valdez , County Clerk A3 Authorization for the City of Milford to purchase CRS- 2 (emulsion) under the Interlocal agreement with Ellis County. - Paul Perry, Commissioner, Precinct 3 Financial: Fl Correction to Budget Adjustment item F15 approved during June 18, 2019 Commissioners' Court: From 042-0942-303020 Fund Balance $15,606.90; 042-0942-508600 TSF Account To 001-0140-508110 Fleet Purchase $15,606.90; 001-0140-508600TSF Funds - Chuck Edge, Sheriff F2 From 042-0942-303020 Fund Balance $343.96 To 042-0942-508020 Equipment $343.96 - Chuck Edge, Sheriff F3 From 042-0942-303020 Fund Balance $1,539.61 To 042-0942-508020 Equipment $1, 539 .61 - Chuck Edge, Sheriff F4 From 001-0510-506020 Staff Travel $500.00 To 001-0510-508050 Conference $500.00 - Chris Macon, Justice of the Peace, Precinct 1 F5 From 001-0010-406590 Insurance Reimbursement $23,143.10 To 001-0140-508110 Fleet Purchase $23,143.10 Todd Little, County Judge F6 From 001-0020-507050 Elevator $2,000.00; 001-0020-508070 General Misc $1,500.00; 001- 0020-508080 Auto Gas $1,000.00 ; 001-0020-508090 Auto Repair $5,000.00 To 001-0020- 507020 Repairs $9,500.00 - Keith Roberts, Maintenance F7 From 001-0430-508060 Official Bond $500.00 To 001-0430-508010 Supplies $500.00 - Samantha Pickett, Emergency Management Coordinator F8 From 001-0430-508010 Auto Tires $400.00; 001-0430-508080 Auto Gas $500.00 To 001-0430-508150 Uniforms $900.00 - Samantha Pickett, Emergency Management Coordinator F9 From 001-0430-508090 Auto Repairs $300.00 To 001-0430-508190 Computer $300.00 - Samantha Pickett, Emergency Management Coordinator F10 From 001-0360-508880 Computer Service $5,000.00 To 001-0360-508070 General Misc $2,000.00; 001-0360-507030 Telephone $500.00; 001-0360-508330 Court Reporting $2,500.00 - Patrick Wilson, County & District Attorney F11 From 001-0380-508010 Supplies $94.98 To 001-0380-508030 Furniture/Fixtures $94.98 - Jim Chapman, Judge, County Court at Law No. 1 F12 From 001-0050-508020 Equipment $170.00 To 001-0050-508430 4-H Travel $170.00 - Mark Arnold, Texas AgriLife Extension F13 From 010-0653-509080 FM2 Lumber $4,000.00; 010-0653-509130 FM2 Chemicals $3,000.00; 010-0653-509120 FM 2 Bridge Repairs $5,000.00; 010-0653-508680 FM2 Contract Labor $2,000.00; 004-0652-508070 RB2 General Expenses $2,000.00 To 010-0653-509090 FM 2 Repairs Parts $4,000.0; 010-0653-509180 FM2 Hardware Tools $3,000.00; 010-0653-509070 FM2 Tires $5,000.00; 010-0653-508070 FM 2 General Expenses $2,000.00; 004-0652-508050 RB2 Conference/Dues $2,000.00 - Lane Grayson, Commissioner, Precinct 2 Simplified Plat: SPl Consider and act upon a simplified plat of Keller and Anderson Subdivision. The property contains± 7.583 acres of land in the R. De la Pena Survey, Abstract No. 3, located on the west side of Union Hill Road,± 2,170 feet south of Valdez Road, Ennis, Road & Bridge Precinct No. 1. SP2 Consider and act upon a simplified plat of Maw and Paw Estates. The property contains ± 10.123 acres of land in the A. De La Garza Survey, Abstract No. 2, located on the north side of Old Telico Road± 550 feet east of the intersection of State Highway 34 and Old Telico Road in the extraterritorial jurisdiction (ETJ) of the City of Ennis, Road and Bridge Precinct No. 2.
Authorization to accept renewal of Bid #2016-013 Pavement Rehabilitation and Resurfacing effective September 13, 2018 through September 12, 2019.
Authorization to advertise and seek bids/proposals for Bid Number RFP-2019-007 Contract for hourly Rates for Bridge and Headwall Repairs Ellis County, Texas.
Consideration and action regarding Courthouse Security.- Todd Little, County Judge; Chuck Edge, Sheriff
Executive Session (Part 1 of 2)
RECESS TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 4.3 Pursuant to §551.076 of the Government Code, consultation regarding the deployment, or specific occasions for implementation, of security personnel or devices in the Historic Courthouse.
Consideration and action regarding Courthouse Security.- Todd Little, County Judge; Chuck Edge, Sheriff
Authorization for Ellis County staff and the County's Financial Advisor to initiate the process to issue debt to fund proposed capital improvement projects. - Jim Sabonis, Hilltop Securities
Authorization for County Judge to sign support letter for 2019 grant funds for a flood risk identification study in the Waxahachie Creek Watershed. This will involve Federal funding and a local match component of $25,872.98 (FY 2020 Budget). - Joseph Jackson, Engineer
Authorize submittal of an application to the Texas Commission on Environmental Quality (TCEQ) for the renewal of the TPDES General Permit No. TXR040000. The TCEQ has designated Ellis County as a small Municipal Storm Sewer System (MS4) due to the presence of Urbanized Area (UA) within the County. Permit coverage is required for the portion of the UA within unincorporated Ellis County. - Joseph Jackson, Engineer
Authorization to hire a temporary/seasonal employee to assist in maintenance department. Funds are to come from current salary line - no additional fundding required. - Theresa Taylor, Human Resources; Keith Roberts, Maintenance
Acceptance of the 1st Quarter 2019 Ellis County Investment Reports and annual review of the Ellis County Investment Policy. - Cheryl Chambers, Treasurer
Consideration and action as appropriate regarding approval of Interlocal Minute Order 499.18(c) for pothole repairs in the City of Pecan Hill on multiple roads; Lowrance, Carol Ln, Burkett, Highmeadows, Bells Chapel, Rockett Ln. - Randy Stinson, Commissioner, Precinct 1
Authorization for County Judge to sign Axon contract for body camera use in Precinct 3 Constable's office. First year cost will be $3,982.00 and will be paid out of account 001-0140-508680 Contract Services. - Curtis Polk, Jr., Constable, Precinct 3
Authorization for County Judge to sign Indigent Care Affiliation Agreement with Baylor Medical Center Waxahachie. - Jack Wilcox, Ennis Regional Medical Center
Authorization for County Judge to sign Indigent Care Affiliation Agreement with Ennis Regional Medical Center Waxahachie. - Jack Wilcox, Ennis Regional Medical Center
Authorization for County Judge to sign Texas Healthcare Transformation and Quality Improvement Program 1115 Demonstration Waiver Program Certification of Hospital Participation for Baylor Medical Center Waxahachie. - Jack Wilcox, Ennis Regional Medical Center
Authorization for County Judge to sign Texas Healthcare Transformation and Quality Improvement Program 1115 Demonstration Waiver Program Certification of Hospital Participation for Ennis Regional Medical Center. - Jack Wilcox, Ennis Regional Medical Center
CITIZENS TO BE HEARD ON NON-RELATED AGENDA ITEMS - NO ACTION TO BE TAKEN Maximum three (3) minutes per individual or five (5) minutes for group representative. - Todd Little, County Judge
Executive Session (Part 2 of 2)
RECESS TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 4.1 Pursuant to §551.074 of the Government Code, consultation regarding personnel matters. 4.2 Pursuant to §551.074 of the Government code, consultation to deliberate the appointment and employment of the Ellis County Purchasing Agent. ADJOURNMENT OF EXECUTIVE SESSION
Consideration and possible action to appoint the Ellis County Purchasing Agent. - Todd Little, County Judge ADJOURNMENT
County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act §551 Motion to open meeting Invocation and Pledge of Allegiance - Commissioner Randy Stinson
Administrative A1 Approval of Regular Bills, Payroll, and Officers' Reports. A2 Approval of Commissioners Court Minutes from June 18, 2019 and Special Meeting Minutes from June 21, 2019 . - Krystal Valdez , County Clerk A3 Authorization for the City of Milford to purchase CRS- 2 (emulsion) under the Interlocal agreement with Ellis County. - Paul Perry, Commissioner, Precinct 3 Financial: Fl Correction to Budget Adjustment item F15 approved during June 18, 2019 Commissioners' Court: From 042-0942-303020 Fund Balance $15,606.90; 042-0942-508600 TSF Account To 001-0140-508110 Fleet Purchase $15,606.90; 001-0140-508600TSF Funds - Chuck Edge, Sheriff F2 From 042-0942-303020 Fund Balance $343.96 To 042-0942-508020 Equipment $343.96 - Chuck Edge, Sheriff F3 From 042-0942-303020 Fund Balance $1,539.61 To 042-0942-508020 Equipment $1, 539 .61 - Chuck Edge, Sheriff F4 From 001-0510-506020 Staff Travel $500.00 To 001-0510-508050 Conference $500.00 - Chris Macon, Justice of the Peace, Precinct 1 F5 From 001-0010-406590 Insurance Reimbursement $23,143.10 To 001-0140-508110 Fleet Purchase $23,143.10 Todd Little, County Judge F6 From 001-0020-507050 Elevator $2,000.00; 001-0020-508070 General Misc $1,500.00; 001- 0020-508080 Auto Gas $1,000.00 ; 001-0020-508090 Auto Repair $5,000.00 To 001-0020- 507020 Repairs $9,500.00 - Keith Roberts, Maintenance F7 From 001-0430-508060 Official Bond $500.00 To 001-0430-508010 Supplies $500.00 - Samantha Pickett, Emergency Management Coordinator F8 From 001-0430-508010 Auto Tires $400.00; 001-0430-508080 Auto Gas $500.00 To 001-0430-508150 Uniforms $900.00 - Samantha Pickett, Emergency Management Coordinator F9 From 001-0430-508090 Auto Repairs $300.00 To 001-0430-508190 Computer $300.00 - Samantha Pickett, Emergency Management Coordinator F10 From 001-0360-508880 Computer Service $5,000.00 To 001-0360-508070 General Misc $2,000.00; 001-0360-507030 Telephone $500.00; 001-0360-508330 Court Reporting $2,500.00 - Patrick Wilson, County & District Attorney F11 From 001-0380-508010 Supplies $94.98 To 001-0380-508030 Furniture/Fixtures $94.98 - Jim Chapman, Judge, County Court at Law No. 1 F12 From 001-0050-508020 Equipment $170.00 To 001-0050-508430 4-H Travel $170.00 - Mark Arnold, Texas AgriLife Extension F13 From 010-0653-509080 FM2 Lumber $4,000.00; 010-0653-509130 FM2 Chemicals $3,000.00; 010-0653-509120 FM 2 Bridge Repairs $5,000.00; 010-0653-508680 FM2 Contract Labor $2,000.00; 004-0652-508070 RB2 General Expenses $2,000.00 To 010-0653-509090 FM 2 Repairs Parts $4,000.0; 010-0653-509180 FM2 Hardware Tools $3,000.00; 010-0653-509070 FM2 Tires $5,000.00; 010-0653-508070 FM 2 General Expenses $2,000.00; 004-0652-508050 RB2 Conference/Dues $2,000.00 - Lane Grayson, Commissioner, Precinct 2 Simplified Plat: SPl Consider and act upon a simplified plat of Keller and Anderson Subdivision. The property contains± 7.583 acres of land in the R. De la Pena Survey, Abstract No. 3, located on the west side of Union Hill Road,± 2,170 feet south of Valdez Road, Ennis, Road & Bridge Precinct No. 1. SP2 Consider and act upon a simplified plat of Maw and Paw Estates. The property contains ± 10.123 acres of land in the A. De La Garza Survey, Abstract No. 2, located on the north side of Old Telico Road± 550 feet east of the intersection of State Highway 34 and Old Telico Road in the extraterritorial jurisdiction (ETJ) of the City of Ennis, Road and Bridge Precinct No. 2.
Authorization to accept renewal of Bid #2016-013 Pavement Rehabilitation and Resurfacing effective September 13, 2018 through September 12, 2019.
Authorization to advertise and seek bids/proposals for Bid Number RFP-2019-007 Contract for hourly Rates for Bridge and Headwall Repairs Ellis County, Texas.
Consideration and action regarding Courthouse Security.- Todd Little, County Judge; Chuck Edge, Sheriff
Executive Session (Part 1 of 2)
RECESS TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 4.3 Pursuant to §551.076 of the Government Code, consultation regarding the deployment, or specific occasions for implementation, of security personnel or devices in the Historic Courthouse.
Consideration and action regarding Courthouse Security.- Todd Little, County Judge; Chuck Edge, Sheriff
Authorization for Ellis County staff and the County's Financial Advisor to initiate the process to issue debt to fund proposed capital improvement projects. - Jim Sabonis, Hilltop Securities
Authorization for County Judge to sign support letter for 2019 grant funds for a flood risk identification study in the Waxahachie Creek Watershed. This will involve Federal funding and a local match component of $25,872.98 (FY 2020 Budget). - Joseph Jackson, Engineer
Authorize submittal of an application to the Texas Commission on Environmental Quality (TCEQ) for the renewal of the TPDES General Permit No. TXR040000. The TCEQ has designated Ellis County as a small Municipal Storm Sewer System (MS4) due to the presence of Urbanized Area (UA) within the County. Permit coverage is required for the portion of the UA within unincorporated Ellis County. - Joseph Jackson, Engineer
Authorization to hire a temporary/seasonal employee to assist in maintenance department. Funds are to come from current salary line - no additional fundding required. - Theresa Taylor, Human Resources; Keith Roberts, Maintenance
Acceptance of the 1st Quarter 2019 Ellis County Investment Reports and annual review of the Ellis County Investment Policy. - Cheryl Chambers, Treasurer
Consideration and action as appropriate regarding approval of Interlocal Minute Order 499.18(c) for pothole repairs in the City of Pecan Hill on multiple roads; Lowrance, Carol Ln, Burkett, Highmeadows, Bells Chapel, Rockett Ln. - Randy Stinson, Commissioner, Precinct 1
Authorization for County Judge to sign Axon contract for body camera use in Precinct 3 Constable's office. First year cost will be $3,982.00 and will be paid out of account 001-0140-508680 Contract Services. - Curtis Polk, Jr., Constable, Precinct 3
Authorization for County Judge to sign Indigent Care Affiliation Agreement with Baylor Medical Center Waxahachie. - Jack Wilcox, Ennis Regional Medical Center
Authorization for County Judge to sign Indigent Care Affiliation Agreement with Ennis Regional Medical Center Waxahachie. - Jack Wilcox, Ennis Regional Medical Center
Authorization for County Judge to sign Texas Healthcare Transformation and Quality Improvement Program 1115 Demonstration Waiver Program Certification of Hospital Participation for Baylor Medical Center Waxahachie. - Jack Wilcox, Ennis Regional Medical Center
Authorization for County Judge to sign Texas Healthcare Transformation and Quality Improvement Program 1115 Demonstration Waiver Program Certification of Hospital Participation for Ennis Regional Medical Center. - Jack Wilcox, Ennis Regional Medical Center
CITIZENS TO BE HEARD ON NON-RELATED AGENDA ITEMS - NO ACTION TO BE TAKEN Maximum three (3) minutes per individual or five (5) minutes for group representative. - Todd Little, County Judge
Executive Session (Part 2 of 2)
RECESS TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 4.1 Pursuant to §551.074 of the Government Code, consultation regarding personnel matters. 4.2 Pursuant to §551.074 of the Government code, consultation to deliberate the appointment and employment of the Ellis County Purchasing Agent. ADJOURNMENT OF EXECUTIVE SESSION
Consideration and possible action to appoint the Ellis County Purchasing Agent. - Todd Little, County Judge ADJOURNMENT