County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act §551 Motion to open meeting Invocation and Pledge of Allegiance - Commissioner Kyle Butler
CONSENT AGENDA - Consideration and action: Administrative; A2 Approval of Commissioners' Court Minutes from July 30, 2019 and Commissioners' Court Special Meeting Minutes from August 6, 2019. - Krystal Valdez, County Clerk A3 Approval of work under existing Interlocal agreement with Palmer ISO: Chip seal total parking lot on the east side of the High School with 1 coat of chip seal over existing chip seal surface, approximately 50,827 sq. ft.; Hot patch approximately 760 sq. ft. at the west side of the High School parking lot. - Randy Stinson, Commissioner, Road and Bridge Precinct 1 Financial: F1 Correction to Budget Amendment item F7 approved during July 2, 2019 Commissioners' Court: From 001-0430-508060 Official Bond $1,000.00 To 001-0430-508010 Supplies $500.00; 001-0430-508020 Equipment $500.00 -Samantha Pickett, Emergency Management F3 Request for a check in the amount of $500.00 earnest money payable to Town Square Title for the purchase of 2.2 acres in the J.R. Billingsley Survey, Abstract #80, Ellis County Texas. - Kyle Butler, Commissioner, Road Bridge Precinct 4 F4 From 001-0430-508020 Equipment $500.00; 001-0430-508050 Conference $600.00 To 001-0430-508010 Supplies $1,100.00 - Samantha Pickett, Emergency Management Coordinator F5 From 001-0030-508050 Conference $2,000.00; 001-0030-508030 Furniture $1,000.00 To 001-0030-508010 Supplies $3,000.00 - Miykaet Reeve, Auditor F6 From 001-0200-508880 Computer Service $2,300.00; 001-0200-508320 Visiting Judge $1,900.00; 001-0200-508190 Computer $300.00 To 001-0200-508020 Equipment $4,500.00 -Cindy Ermatlnger, Judge, 443rd District Court F7 From 001-0210-508550 Voting Equipment $15,000.00 To 001-0210-508010 Supplies $15,000.00 -Jana Onyon, Elections F8 From 001-0050-508190 Computer $148.00; 001-0050-508010 Supplies $200.00 To 001-0050-507030 Telephone $348.00 - Mark Arnold, Texas AgriLife Extension Office F9 From 005-0703-508070 RB3 Gen/Misc. $1,000.00 To 005-0703-508050 RB3 Conference/Dues $1,000.00 - Paul Perry, Commissioner, Road and Bridge Precinct 3 F10 From 005-0703-508070 RB3 Gen/Misc. $100,000 To 005-0703-509110 RB3 Gravel $100,000 -Paul Perry, Commissioner, Road and Bridge Precinct 3 Fll From 004-0652-303020 RB2 Fund Balance Carry Over $34,000 To 004-0652-508020 RB2 Equipment $34,000 - Lane Grayson, Commissioner, Road and Bridge Precinct 2 F12 Approval of the following refunds: Refund to be issued: Account #: Refund Amount: Mr. Cooper 266559 $6,627.86 Mr. Cooper 159847 $2,558.44 Mr. Cooper 226595 $4,149.14 Mr. Cooper 232827 $7,979.99 F13 From 001-0385-508010 Supplies $500.00 To 001-0385-508420 Judge's Conference $500.00 - Gene Calvert, Judge, County Court at Low U2 Simplified Plat: SP1 Consider 84 act upon a simplified plat of Maliska Estates No. 2. The property contains ± 13.242 acres of land in the Thomas B. Mayes Survey, Abstract No. 696, located on the east side of Stevens Road ± 1,260 feet north of Dunkerley Road, in the extraterritorial jurisdiction (ETJ) of the City of Ennis, Road &. Bridge Precinct No. 2. SP2 Consider & act upon a simplified plat of Davis Addition Lot 1. The property contains ± 2.00 acres of land in the A. Steel Survey, Abstract No. 966, located on the southside of FM 85 ± 2,620 feet west of JC Spence Road, in the extraterritorial jurisdiction (ETJ) of the City of Ennis, Road 81 Bridge Precinct No. 2.
PURCHASING Authorization to advertise and solicit bids for Contract for Hourly Rates for Bridge and Headwall Repairs.
Approval of purchase of 2019 Caterpillar Track Loader 289D XPS Stock Number: HLK039230 Serial Number 0JX900659 REF Quote #242062-01 Sourcewell Contract #032119 Ellis Co. Member ID 44363.
Authorization to amend and extend the lease agreement {Contract No. 10657, dated June 19, 2018) with BancorpSouth Equipment Finance for two Mack Dump Trucks and payment in the amount of $33,953.57.
Authorization granting an exemption under Section 262.024, Local Government Code, from the bidding requirements of Section 262.023, Local Government Code, for the purchase of sixty (60) Inspiron 3180 AMD A-9-9420e Processor with LTSC computers loaded with proprietary software and hardware from VOTEC Corporation to be used as WelcomeVoter Kiosk voter check-in stations as sole-source products in the amount of $23,820.
Authorization to purchase sixty (60) Inspiron 3180 AMD A-9-9420e Processor with LTSC computers loaded with proprietary software and hardware from VOTEC Corporation to be used as WelcomeVoter Kiosk voter check-in stations as sole-source products in the amount of $23,820.
Authorization to advertise and solicit bids for Contract for Pavement Rehabilitation and Resurfacing.
Discussion and possible action concerning the disposition of the 1stel pole on Greathouse Road. - Paul Perry, Commissioner, Road and Bridge Precinct 3
Discussion, consideration, and possible action regarding approval of an Interlocal Agreement between TXDOT and Ellis County for Provision of Equipment and Consumables. -John Bridges, Tax Assessor and Collector
Authorization for the County Judge to sign a letter of support for the Safe Routes to School Project which will be submitted to the Texas Department of Transportation in a grant application to the State of Texas. - Todd Little, County Judge
Consideration and possible action regarding a Proposed Tax Rate for FY 2019-2020, take a roll call vote.
Set the date, time and location of the public hearing on the proposed budget for Budget FY 2019-2020 pursuant to Texas Local Government Code 111.07 on September 10th, 2019 at 2:00 pm at the Ellis County Commissioners' Courtroom at 101 W. Main St., Waxahachie, TX 75165.
Consideration and possible action regarding the schedule date to adopt the proposed tax rate for FY 2019-2020.
Discussion and possible action concerning notice of claim and potential litigation against Ellis County concerning property damage to a vehicle owned by Norma Arrambide in the amount of $421.33. - Vance Hinds, Ellis County and District Attorney's Office.
Discussion and possible action approving the continued receipt of Ellis County's share of bingo prize fee funds collected on charitable bingo activity in Ellis County pursuant to Section 2001.502 of the Texas Occupations Code, as amended by House Bill (HB) 914 and enacted by the 86th Texas Legislature, effective January 1, 2020.
Authorization for the County Judge to sign a letter of intent to lease to purchase vehicles through American National Leasing Company if passed through Commissioner's Court in the FY 2019-2020 budget. - Todd Little, County Judge
DEPARTMENTAL REPORTS - NO DELIBERATION OR ACTION TO BE TAKEN Educational Program Contacts, Volunteer Numbers and Outreach, 4-H and Youth Numbers and Outreach. - Mark Arnold, CEA~Ag Ellis County
Discussion and possible action concerning the disposition of the 1stel pole on Greathouse Road. - Paul Perry, Commissioner, Road and Bridge Precinct 3
EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 4.1 Pursuant to §551.074 of the Government Code, consultation regarding personnel matters. 4.2 Pursuant to 551.071 of the Government Code, consultation with counsel regarding pending or contemplated litigation concerning the disposition of the lstel pole on Greathouse Road. 4.3 Pursuant to Section 551.071 of the Government Code, consultation with counsel regarding pending or contemplated litigation concerning notice of claim and potential litigation against Ellis County concerning property damage to a vehicle owned by Norma Arrambide in the amount of $421.33. - Vance Hinds, Ellis County and District Attorney's Office. ADJOURNMENT OF EXECUTIVE SESSION
Discussion and possible action concerning the disposition of the 1stel pole on Greathouse Road. - Paul Perry, Commissioner, Road and Bridge Precinct 3 ADJOURNMENT
County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act §551 Motion to open meeting Invocation and Pledge of Allegiance - Commissioner Kyle Butler
CONSENT AGENDA - Consideration and action: Administrative; A2 Approval of Commissioners' Court Minutes from July 30, 2019 and Commissioners' Court Special Meeting Minutes from August 6, 2019. - Krystal Valdez, County Clerk A3 Approval of work under existing Interlocal agreement with Palmer ISO: Chip seal total parking lot on the east side of the High School with 1 coat of chip seal over existing chip seal surface, approximately 50,827 sq. ft.; Hot patch approximately 760 sq. ft. at the west side of the High School parking lot. - Randy Stinson, Commissioner, Road and Bridge Precinct 1 Financial: F1 Correction to Budget Amendment item F7 approved during July 2, 2019 Commissioners' Court: From 001-0430-508060 Official Bond $1,000.00 To 001-0430-508010 Supplies $500.00; 001-0430-508020 Equipment $500.00 -Samantha Pickett, Emergency Management F3 Request for a check in the amount of $500.00 earnest money payable to Town Square Title for the purchase of 2.2 acres in the J.R. Billingsley Survey, Abstract #80, Ellis County Texas. - Kyle Butler, Commissioner, Road Bridge Precinct 4 F4 From 001-0430-508020 Equipment $500.00; 001-0430-508050 Conference $600.00 To 001-0430-508010 Supplies $1,100.00 - Samantha Pickett, Emergency Management Coordinator F5 From 001-0030-508050 Conference $2,000.00; 001-0030-508030 Furniture $1,000.00 To 001-0030-508010 Supplies $3,000.00 - Miykaet Reeve, Auditor F6 From 001-0200-508880 Computer Service $2,300.00; 001-0200-508320 Visiting Judge $1,900.00; 001-0200-508190 Computer $300.00 To 001-0200-508020 Equipment $4,500.00 -Cindy Ermatlnger, Judge, 443rd District Court F7 From 001-0210-508550 Voting Equipment $15,000.00 To 001-0210-508010 Supplies $15,000.00 -Jana Onyon, Elections F8 From 001-0050-508190 Computer $148.00; 001-0050-508010 Supplies $200.00 To 001-0050-507030 Telephone $348.00 - Mark Arnold, Texas AgriLife Extension Office F9 From 005-0703-508070 RB3 Gen/Misc. $1,000.00 To 005-0703-508050 RB3 Conference/Dues $1,000.00 - Paul Perry, Commissioner, Road and Bridge Precinct 3 F10 From 005-0703-508070 RB3 Gen/Misc. $100,000 To 005-0703-509110 RB3 Gravel $100,000 -Paul Perry, Commissioner, Road and Bridge Precinct 3 Fll From 004-0652-303020 RB2 Fund Balance Carry Over $34,000 To 004-0652-508020 RB2 Equipment $34,000 - Lane Grayson, Commissioner, Road and Bridge Precinct 2 F12 Approval of the following refunds: Refund to be issued: Account #: Refund Amount: Mr. Cooper 266559 $6,627.86 Mr. Cooper 159847 $2,558.44 Mr. Cooper 226595 $4,149.14 Mr. Cooper 232827 $7,979.99 F13 From 001-0385-508010 Supplies $500.00 To 001-0385-508420 Judge's Conference $500.00 - Gene Calvert, Judge, County Court at Low U2 Simplified Plat: SP1 Consider 84 act upon a simplified plat of Maliska Estates No. 2. The property contains ± 13.242 acres of land in the Thomas B. Mayes Survey, Abstract No. 696, located on the east side of Stevens Road ± 1,260 feet north of Dunkerley Road, in the extraterritorial jurisdiction (ETJ) of the City of Ennis, Road &. Bridge Precinct No. 2. SP2 Consider & act upon a simplified plat of Davis Addition Lot 1. The property contains ± 2.00 acres of land in the A. Steel Survey, Abstract No. 966, located on the southside of FM 85 ± 2,620 feet west of JC Spence Road, in the extraterritorial jurisdiction (ETJ) of the City of Ennis, Road 81 Bridge Precinct No. 2.
PURCHASING Authorization to advertise and solicit bids for Contract for Hourly Rates for Bridge and Headwall Repairs.
Approval of purchase of 2019 Caterpillar Track Loader 289D XPS Stock Number: HLK039230 Serial Number 0JX900659 REF Quote #242062-01 Sourcewell Contract #032119 Ellis Co. Member ID 44363.
Authorization to amend and extend the lease agreement {Contract No. 10657, dated June 19, 2018) with BancorpSouth Equipment Finance for two Mack Dump Trucks and payment in the amount of $33,953.57.
Authorization granting an exemption under Section 262.024, Local Government Code, from the bidding requirements of Section 262.023, Local Government Code, for the purchase of sixty (60) Inspiron 3180 AMD A-9-9420e Processor with LTSC computers loaded with proprietary software and hardware from VOTEC Corporation to be used as WelcomeVoter Kiosk voter check-in stations as sole-source products in the amount of $23,820.
Authorization to purchase sixty (60) Inspiron 3180 AMD A-9-9420e Processor with LTSC computers loaded with proprietary software and hardware from VOTEC Corporation to be used as WelcomeVoter Kiosk voter check-in stations as sole-source products in the amount of $23,820.
Authorization to advertise and solicit bids for Contract for Pavement Rehabilitation and Resurfacing.
Discussion and possible action concerning the disposition of the 1stel pole on Greathouse Road. - Paul Perry, Commissioner, Road and Bridge Precinct 3
Discussion, consideration, and possible action regarding approval of an Interlocal Agreement between TXDOT and Ellis County for Provision of Equipment and Consumables. -John Bridges, Tax Assessor and Collector
Authorization for the County Judge to sign a letter of support for the Safe Routes to School Project which will be submitted to the Texas Department of Transportation in a grant application to the State of Texas. - Todd Little, County Judge
Consideration and possible action regarding a Proposed Tax Rate for FY 2019-2020, take a roll call vote.
Set the date, time and location of the public hearing on the proposed budget for Budget FY 2019-2020 pursuant to Texas Local Government Code 111.07 on September 10th, 2019 at 2:00 pm at the Ellis County Commissioners' Courtroom at 101 W. Main St., Waxahachie, TX 75165.
Consideration and possible action regarding the schedule date to adopt the proposed tax rate for FY 2019-2020.
Discussion and possible action concerning notice of claim and potential litigation against Ellis County concerning property damage to a vehicle owned by Norma Arrambide in the amount of $421.33. - Vance Hinds, Ellis County and District Attorney's Office.
Discussion and possible action approving the continued receipt of Ellis County's share of bingo prize fee funds collected on charitable bingo activity in Ellis County pursuant to Section 2001.502 of the Texas Occupations Code, as amended by House Bill (HB) 914 and enacted by the 86th Texas Legislature, effective January 1, 2020.
Authorization for the County Judge to sign a letter of intent to lease to purchase vehicles through American National Leasing Company if passed through Commissioner's Court in the FY 2019-2020 budget. - Todd Little, County Judge
DEPARTMENTAL REPORTS - NO DELIBERATION OR ACTION TO BE TAKEN Educational Program Contacts, Volunteer Numbers and Outreach, 4-H and Youth Numbers and Outreach. - Mark Arnold, CEA~Ag Ellis County
Discussion and possible action concerning the disposition of the 1stel pole on Greathouse Road. - Paul Perry, Commissioner, Road and Bridge Precinct 3
EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 4.1 Pursuant to §551.074 of the Government Code, consultation regarding personnel matters. 4.2 Pursuant to 551.071 of the Government Code, consultation with counsel regarding pending or contemplated litigation concerning the disposition of the lstel pole on Greathouse Road. 4.3 Pursuant to Section 551.071 of the Government Code, consultation with counsel regarding pending or contemplated litigation concerning notice of claim and potential litigation against Ellis County concerning property damage to a vehicle owned by Norma Arrambide in the amount of $421.33. - Vance Hinds, Ellis County and District Attorney's Office. ADJOURNMENT OF EXECUTIVE SESSION
Discussion and possible action concerning the disposition of the 1stel pole on Greathouse Road. - Paul Perry, Commissioner, Road and Bridge Precinct 3 ADJOURNMENT