County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act §551 Motion to open meeting Invocation and Pledge of Allegiance - Commissioner Paul Perry
Commendations/Recognitions/Awards
AA Proclamation for 2019 National 4-H Week. - Megan Parr, Texas A&M AgriLife Extension
Administrative: A1 Approval of Regular Bills, Payroll, and Officers' Reports. A2 Approval of Commissioners' Court Minutes from September 24, 2019. - Krystal Valdez, County Clerk A3 Acceptance of continuing education hours for Commissioner Paul Perry for 2019. - Paul Perry, Commissioner, Road & Bridge Precinct 3 A4 Adjustment and approval of salary supplement for the County Attorney Office employee, Robert Schell, to be paid with funds received and transferred from the County & District Attorney Drug Forfeiture Funds and State Apportionment Funds to the County Attorney Salary line items (including the FICA, retirement, and social security line items) in the following manner: Drug Forfeiture 2018-2019 $9,808.00 2019-2020 $1,348.00 State Apportionment Funds 2018-2019 $0.00 2019-2020 $8,460.00 This results in the employee's salary remaining the same: $1,348.00 + $8,460.00 = $9,808.00. No Ellis County tax revenue is used to pay these supplements. - Patrick Wilson, County & District Attorney Financial: Fl From 042-0942-303020 Fund Balance $727.86 To 042-0942-508020 Equipment $727.86. - Chuck Edge, Sheriff F2 FY 2019-2020: From 005-0703-303010 RB3 Fund Balance $150,000.00 To 005-0703-508070 RB3 Gen/Misc $100,000.00; 005-0703-508020 RB3 Purchase Equipment $50,000.00. - Paul Perry, Commissioner, Road & Bridge Precinct 3 F3 FY 2019-2020: From 011-0704-303010 FM3 Fund Balance $150,000.00 To 011-0704-508070 FM3 Gen/Misc $100,000.00; 011-0704-508020 FM3 Purchase Equipment $50,000.00. - Paul Perry, Commissioner, Road & Bridge Precinct 3 F4 From 001-0230-508100 Auto Tires $500.00; 001-0230-508080 Auto Oil $150.00; 001-0230-508060 Bond & Dues $600.00; 001-0230-508190 Computer $260.00; 001-0230-508030 Furniture/Fixtures $500.00; 001-0230-507030 Telephone $438.00; 001-0230-508880 Computer Services $400.00 To 001-0230-508090 Auto Repairs $1,700.00; 001-0230-508110 Insurance $200.00; 001-0230-508010 Supplies $548.00; 001-0230-508020 Equipment $400.00. - El Harbin, Purchasing F6 From 001-0140-505580 Contingencies $3,472.00 To 001-0510-505020 Salaries $2,791.00; 001-0510-505530 Social Security $214.00; 001-0510-505540 Retirement $300.00; 001-0020-505020 Salaries $141.00; 001-0020-505530 Social Security $11.00; 001-0020-505540 Retirement $15.00. - Todd Little, County Judge
3.2 Consideration on the amount of grant funding Ellis County Government will provide to Meals on Wheels - Ellis County. - Todd Little, County Judge 3.3 Resolution authorizing County grant for Meals on Wheels - Ellis County. - Todd Little, County Judge
PUBLIC HEARINGS: To amend and update the 2007 Master Thoroughfare Plan. This will be the second of two (2) public hearings on this item.
DEPARTMENT OF DEVELOPMENT Consider and act upon an order amending Minute Order 269.07, approving the adoption of the 2019 Ellis County Master Thoroughfare Plan Update, a revision to the 2007 Ellis County Thoroughfare Plan; providing a repealing clause; providing a severability clause; and providing for an effective date
Consider and act upon a final plat of Windmill Farms. The property contains ± 4.052 acres of land in the J. Riggs Survey, Abstract No. 902, located on the north side of FM 813, ± 850 feet southeast of Clouse Road, Road & Bridge Precinct No. 1.
Consider and act upon a final plat of Watkins Addition Block A, Lots 1-2. The property contains ± 10.124 acres of land in the A. De La Garza Survey, Abstract No. 2, located on the south side of Hwy. 34 and continuing to the north side of Old Telico Road, ± 540 feet north of the intersection of Old Telico Road and Lone Oak Road, Ellis County Road & Bridge Precinct No. 1.
Consider and act upon a final plat of Fuentes Ranch. The property contains ± 1.24 acres of land in the C.H. Hurst Survey, Abstract No. 456, located on Patrick Road ± 2,760 feet from Cardiff Lane, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 4.
PURCHASING Authorization to advertise and solicit for Request for Statement of Qualifications (RFSQ) for Architectural Design and Engineering Services for a new Justice of the Peace Precinct 2 facility.
2.2 Finding that HDR Architectural Services is the most highly qualified provider of architectural services on the basis of demonstrated competence and qualifications under Section 2254.004 of the Texas Local Government Code. 2.3 Authorize negotiations with HDR Architectural Services under Section 2254.004 of the Texas Local Government Code for design and other related services for the build out of Ellis County Court at Law #3.
Authorization to advertise and solicit for Request for Statement of Qualifications (RFSQ) for Architectural Design and Engineering Services for the re-model and build out of the Ellis County Court at Law Number 3, Jury Selection Room, and offices in the Ellis County Courts Building.
Authorization to advertise and solicit for Request for Statement of Qualifications (RFSQ) for Architectural Design and Engineering Services for the re-model and build out of the Ellis County Juvenile Detention Center to accommodate the Juvenile Justice Alternative Education Program (JJAEP) requirements.
3.4 Consideration and possible action regarding the transfer of positions between Information Technology and the Sheriffs Office. IT Tech 2 from Sheriff's Office to Information Technology; IT Tech Coordinator from Information Technology to Sheriff's Office. - Todd Little, County Judge F5 From 001-0035-505020 Salaries $5,050.00; 001-0035-505530 Social Security $386.00; 001-0035-505540 Retirement $594.00 To 001-0015-505020 Salaries $5,050.00; 001-0015-505530 Social Security $386.00; 001-0015-505540 Retirement $594.00. - Todd Little, County Judge
Consideration and action to authorize funding for structural repairs to Chambers Creek flood control structures #6, #23, #79A, and #107 pursuant to the existing agreement between Ellis County and the Ellis Prairie Soil and Water Conservation District (EPSWCD). In exchange for project administration, the EPSWCD agrees to transfer the technical administration funds for the projects to Ellis County upon completion of construction. - Ted Kantor, Engineering
Consideration and action to transfer administration duties and administration fees from the EPSWCD to the Ellis County Engineering Department for structural repair projects on Chambers Creek flood control structures #6, #23, #79A, and #107. - Ted Kantor, Engineering
Consideration and action for County Judge to sign an agreement between Ellis County and City of Ferris, for the housing of Class C inmates. - Chuck Edge, Sheriff
Consideration and approval regarding the submission of a candidate for 2020-2021 Ellis Appraisal District Board of Director's Election to the chief appraiser by resolution. - Todd Little, County Judge
3.9 Discussion and action concerning litigation against lstel, Inc. regarding the placement of telecommunication poles in the county's right of way. - Vance Hinds, County and District Attorney's Office. RECESS TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 4.1 Pursuant to §551.074 of the Government Code, consultation regarding personnel matters. 4.2 Pursuant to Section 551.071 of the Government Code, consultation with counsel regarding pending or contemplated litigation concerning lstel, Inc. placing telecommunication poles in the county's right of way. ADJOURNMENT OF EXECUTIVE SESSION ADJOURNMENT
County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act §551 Motion to open meeting Invocation and Pledge of Allegiance - Commissioner Paul Perry
Commendations/Recognitions/Awards
AA Proclamation for 2019 National 4-H Week. - Megan Parr, Texas A&M AgriLife Extension
Administrative: A1 Approval of Regular Bills, Payroll, and Officers' Reports. A2 Approval of Commissioners' Court Minutes from September 24, 2019. - Krystal Valdez, County Clerk A3 Acceptance of continuing education hours for Commissioner Paul Perry for 2019. - Paul Perry, Commissioner, Road & Bridge Precinct 3 A4 Adjustment and approval of salary supplement for the County Attorney Office employee, Robert Schell, to be paid with funds received and transferred from the County & District Attorney Drug Forfeiture Funds and State Apportionment Funds to the County Attorney Salary line items (including the FICA, retirement, and social security line items) in the following manner: Drug Forfeiture 2018-2019 $9,808.00 2019-2020 $1,348.00 State Apportionment Funds 2018-2019 $0.00 2019-2020 $8,460.00 This results in the employee's salary remaining the same: $1,348.00 + $8,460.00 = $9,808.00. No Ellis County tax revenue is used to pay these supplements. - Patrick Wilson, County & District Attorney Financial: Fl From 042-0942-303020 Fund Balance $727.86 To 042-0942-508020 Equipment $727.86. - Chuck Edge, Sheriff F2 FY 2019-2020: From 005-0703-303010 RB3 Fund Balance $150,000.00 To 005-0703-508070 RB3 Gen/Misc $100,000.00; 005-0703-508020 RB3 Purchase Equipment $50,000.00. - Paul Perry, Commissioner, Road & Bridge Precinct 3 F3 FY 2019-2020: From 011-0704-303010 FM3 Fund Balance $150,000.00 To 011-0704-508070 FM3 Gen/Misc $100,000.00; 011-0704-508020 FM3 Purchase Equipment $50,000.00. - Paul Perry, Commissioner, Road & Bridge Precinct 3 F4 From 001-0230-508100 Auto Tires $500.00; 001-0230-508080 Auto Oil $150.00; 001-0230-508060 Bond & Dues $600.00; 001-0230-508190 Computer $260.00; 001-0230-508030 Furniture/Fixtures $500.00; 001-0230-507030 Telephone $438.00; 001-0230-508880 Computer Services $400.00 To 001-0230-508090 Auto Repairs $1,700.00; 001-0230-508110 Insurance $200.00; 001-0230-508010 Supplies $548.00; 001-0230-508020 Equipment $400.00. - El Harbin, Purchasing F6 From 001-0140-505580 Contingencies $3,472.00 To 001-0510-505020 Salaries $2,791.00; 001-0510-505530 Social Security $214.00; 001-0510-505540 Retirement $300.00; 001-0020-505020 Salaries $141.00; 001-0020-505530 Social Security $11.00; 001-0020-505540 Retirement $15.00. - Todd Little, County Judge
3.2 Consideration on the amount of grant funding Ellis County Government will provide to Meals on Wheels - Ellis County. - Todd Little, County Judge 3.3 Resolution authorizing County grant for Meals on Wheels - Ellis County. - Todd Little, County Judge
PUBLIC HEARINGS: To amend and update the 2007 Master Thoroughfare Plan. This will be the second of two (2) public hearings on this item.
DEPARTMENT OF DEVELOPMENT Consider and act upon an order amending Minute Order 269.07, approving the adoption of the 2019 Ellis County Master Thoroughfare Plan Update, a revision to the 2007 Ellis County Thoroughfare Plan; providing a repealing clause; providing a severability clause; and providing for an effective date
Consider and act upon a final plat of Windmill Farms. The property contains ± 4.052 acres of land in the J. Riggs Survey, Abstract No. 902, located on the north side of FM 813, ± 850 feet southeast of Clouse Road, Road & Bridge Precinct No. 1.
Consider and act upon a final plat of Watkins Addition Block A, Lots 1-2. The property contains ± 10.124 acres of land in the A. De La Garza Survey, Abstract No. 2, located on the south side of Hwy. 34 and continuing to the north side of Old Telico Road, ± 540 feet north of the intersection of Old Telico Road and Lone Oak Road, Ellis County Road & Bridge Precinct No. 1.
Consider and act upon a final plat of Fuentes Ranch. The property contains ± 1.24 acres of land in the C.H. Hurst Survey, Abstract No. 456, located on Patrick Road ± 2,760 feet from Cardiff Lane, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 4.
PURCHASING Authorization to advertise and solicit for Request for Statement of Qualifications (RFSQ) for Architectural Design and Engineering Services for a new Justice of the Peace Precinct 2 facility.
2.2 Finding that HDR Architectural Services is the most highly qualified provider of architectural services on the basis of demonstrated competence and qualifications under Section 2254.004 of the Texas Local Government Code. 2.3 Authorize negotiations with HDR Architectural Services under Section 2254.004 of the Texas Local Government Code for design and other related services for the build out of Ellis County Court at Law #3.
Authorization to advertise and solicit for Request for Statement of Qualifications (RFSQ) for Architectural Design and Engineering Services for the re-model and build out of the Ellis County Court at Law Number 3, Jury Selection Room, and offices in the Ellis County Courts Building.
Authorization to advertise and solicit for Request for Statement of Qualifications (RFSQ) for Architectural Design and Engineering Services for the re-model and build out of the Ellis County Juvenile Detention Center to accommodate the Juvenile Justice Alternative Education Program (JJAEP) requirements.
3.4 Consideration and possible action regarding the transfer of positions between Information Technology and the Sheriffs Office. IT Tech 2 from Sheriff's Office to Information Technology; IT Tech Coordinator from Information Technology to Sheriff's Office. - Todd Little, County Judge F5 From 001-0035-505020 Salaries $5,050.00; 001-0035-505530 Social Security $386.00; 001-0035-505540 Retirement $594.00 To 001-0015-505020 Salaries $5,050.00; 001-0015-505530 Social Security $386.00; 001-0015-505540 Retirement $594.00. - Todd Little, County Judge
Consideration and action to authorize funding for structural repairs to Chambers Creek flood control structures #6, #23, #79A, and #107 pursuant to the existing agreement between Ellis County and the Ellis Prairie Soil and Water Conservation District (EPSWCD). In exchange for project administration, the EPSWCD agrees to transfer the technical administration funds for the projects to Ellis County upon completion of construction. - Ted Kantor, Engineering
Consideration and action to transfer administration duties and administration fees from the EPSWCD to the Ellis County Engineering Department for structural repair projects on Chambers Creek flood control structures #6, #23, #79A, and #107. - Ted Kantor, Engineering
Consideration and action for County Judge to sign an agreement between Ellis County and City of Ferris, for the housing of Class C inmates. - Chuck Edge, Sheriff
Consideration and approval regarding the submission of a candidate for 2020-2021 Ellis Appraisal District Board of Director's Election to the chief appraiser by resolution. - Todd Little, County Judge
3.9 Discussion and action concerning litigation against lstel, Inc. regarding the placement of telecommunication poles in the county's right of way. - Vance Hinds, County and District Attorney's Office. RECESS TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 4.1 Pursuant to §551.074 of the Government Code, consultation regarding personnel matters. 4.2 Pursuant to Section 551.071 of the Government Code, consultation with counsel regarding pending or contemplated litigation concerning lstel, Inc. placing telecommunication poles in the county's right of way. ADJOURNMENT OF EXECUTIVE SESSION ADJOURNMENT