County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act §551 Motion to open meeting Invocation and Pledge of Allegiance — Commissioner Kyle Butler
Commendations/Recognitions/Awards
AA Proclamation in honor of John C. Maxwell and the Live2Lead event. — Todd Little, County Judge
Administrative: A1 Approval of Regular Bills, Payroll, and Officers’ Reports. A2 Approval of Commissioners’ Court Minutes from October 1, 2019. — Krystal Valdez, County Clerk A3 Acceptance of a donation in the amount of $250.00 from Waxahachie Junior Service League to Veterans Services Department. — Ellsworth Huling, Veterans Services *Public Comment — This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must present a completed public participation form to the County Clerk at least 10 minutes prior to the beginning of the meeting. Financial: F1 FY 2018-19 From 010-0653-509060 FM2 Culverts $2,000.00; 010-0653-509150 FM2 Asphalt $4,000.00 To 010-0653-508070 FM2 General Expenses $6,000.00 — Lane Grayson Commissioner, Road & Bridge Precinct 2 F2 FY 2018-19 From 001-0612-508100 Auto Tires $1,000.00; 001-0612-508050 Conference $522.00; 001-0612-508080 Auto Gas Oil $478.00; 001-0140-505580 Contingencies/Reserve $900.00 To 001-0612-508090 Auto Repairs $2,000.00; 001-0612-505030 Certification Pay $900.00 — Terry Nay, Constable, Precinct 2 F3 From 042-0942-303020 Fund Balance $551.94 To 042-0942-508020 Equipment $551.94 — Chuck Edge, Sheriff F4 FY 2018-19 From 001-0430-508150 Uniform $180.00 To 001-0430-508080 Gas $180.00 — Samantha Pickett, Emergency Management
PUBLIC HEARINGS: To consider a plan for the County Clerk Archive Fund pursuant to Local Government Code §118.025, for the preservation and restoration of the County Clerk’s records. — Krystal Valdez, County Clerk
To consider a plan for the District Clerk Archive Fund pursuant to Government Code §51.305, for the preservation and restoration of the District Clerk’s records. — Melanie Reed, District Clerk
DEPARTMENT OF DEVELOPMENT Consider and act upon a request to accept a performance bond for Dove Meadow Estates. The property contains ± 75 acres of land in the J.C. Dickey Survey, Abstract No. 298 and the A. Ferguson Survey, Abstract No. 350 located on the south side of Old Maypearl Road ± 6,600 feet east of Greathouse Road, Waxahachie, Road & Bridge Precinct No. 3.
Consider and act upon a request to release a maintenance bond and accept infrastructure for Oak Vista Estates, Phase 2. The property contains ± 45.986 acres of land in the S.B. Orton Survey, Abstract No. 813 located north of the intersection of FM 1446 and Bluestem Way, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 3.
Consider and act upon a request to release a maintenance bond and accept infrastructure for Taylor Ridge, Phase IV. The property contains ± 56.766 acres of land in the S.B. Orton Survey, Abstract No. 813 located on Oak Vista Road east of Oak Branch Road, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 3.
Consider and act upon a request to approve the final plat of Legacy Estates, Phase 2. The property contains ± 69.510 acres of land in the Mary Powers Survey, Abstract No. 843 and the William M.C. Bingham Survey, Abstract No. 151 located at the west side of FM 664 ± 2,000 feet north of Bob White Road, in the extraterritorial jurisdiction (ETJ) of the City of Midlothian, Road & Bridge Precinct No. 4.
Consider and act upon a request to approve the final plat of Oxford Ranch Two, Phase 2. The property contains ± 69.645 acres of land in the T. Cassidy Survey, Abstract No. 255 and the H.G. Hurst Survey, Abstract No. 458 located at the northeast corner of Cardiff Lane and South Westmoreland Road, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 4.
Consider and act upon a request to replat Hidden Falls, Lots lA-iC to create two (2) additional lots for residential use. The property contains a total of ± 6.023 acres of land located on the northside of Youngblood Road ± 5,200 feet east of Broadhead Road, in the extra-territorial jurisdiction (ETJ) of Waxahachie, Road & Bridge Precinct No. 1.
Consider and act upon a request to replat Green Meadows Lots 19R and 20R to adjust the property line between the two (2) platted lots. The property contains a total of ± 8.922 acres located at the northeast corner of Green Meadows Drive and Link Crest Lane, in the extraterritorial jurisdiction (ETJ) of Waxahachie, Road & Bridge Precinct No. 3.
Consider and act upon a request to amend Minute Order 115.02, an interlocal agreement between Ellis County and the City of Ennis, Texas, regarding platting authority in their extraterritorial jurisdiction (ETJ).
Consider and act upon an order amending Minute Order 269.07, approving the adoption of the 2019 Ellis County Master Thoroughfare Plan Update, an update to the 2007 Ellis County Thoroughfare Plan; providing a conflicts clause; providing a severability clause; and providing for an effective date.
Consider and act upon a request for a one-time variance from Section IV (A)(3) (ii) (Lots) of the Subdivision Development Standards granting more than the allowable number of dwelling units. The property contains ± 4.50 acres of land located at the northeast corner of Ovilla Road and Slippery Creek Road in the extraterritorial jurisdiction (ETJ) of the City of Ovilla, Road & Bridge Precinct No. 4.
Discussion related to a lease-to-purchase agreement with American National Leasing for use of previously approved $432,000 to replace aging and maintenance dependent vehicles currently in use by Ellis County Sheriff’s Office, Constable Mike Jones, and Engineering. — Chuck Edge, Sheriff
PURCHASING Consideration and approval for the County Judge to execute a lease agreement with BancorpSouth for a two 2020 Mack Granite GR64F Dump Trucks for Road and Bridge Precinct 2 in the amount of $274,255.24. This will be a 13-month lease with a buyback option from East Texas Mack.
Consideration and approval for the County Judge to execute a lease agreement with BancorpSouth for a 2020 Ford Explorer for Road and Bridge Precinct 2. This will be a 36-month lease.
Consideration and approval for the County Judge to execute a lease-purchase agreement with BancorpSouth for a two existing 2019 Mack Granite GR64F Dump Trucks for Road and Bridge Precinct 2 in the amount of $236,262.85. This will be a 36-month agreement with noprepayment penalty and a buyback option from East Texas Mack to allow continued use while replacement trucks are built.
Consideration and approval to purchase one 2020 Chevrolet Silverado 2500HD Crew Cab Truck and one 2020 Chevrolet Silverado 1500 Crew Cab Truck from Caldwell Country Chevrolet for Road and Bridge Precinct 3 in a total amount of $62,315.00 using the BuyBoard Cooperative Contract #521-16.
Consideration and approval for Contract #2019-009 Disaster Debris Monitoring and Consulting Services, in accordance with Local Government Code.
Consideration and approval for granting an exemption under Section 262.024, Local Government Code, from the bidding requirements of Section 262.023, Local Government Code for the purchase of National Deputy Sheriff’s Test and Exams from Fire & Police Services, Inc. to be used for testing of new Deputy Sheriff applicants.
Consideration and approval to declare the listed property as surplus for Ellis County and to be disposed in accordance of the Local Government Code 263: (a) Estimated amount of 27 or more of broken office chairs. (b) Estimated amount of 9 or more of metal file cabinets. (c) Estimated amount of 4 or more of wood file shelves and cabinets. (d) Estimated amount of 12 or more of broken wooden desks. (e) Estimated amount of 189 Law Books from the Law Library. (f) 2007 Ford Ranger, VIN 1FTYR14U87PA90589, from the Sheriff’s Office. (g) 1997 Ford PK, VIN JFTCR14AXVPA46736, from the Sheriff’s Office. (h) 2010 Dodge Challenger, VIN 2B3CJ5DTAH169587, from the Sheriff’s Office. (i) 2004 Mazda RX8, VIN JM1FE173X40107323, from the Sheriff’s Office. (j) 1994 Mercury Grand Marquie, VIN 2MELM75W7RX605203, from the Sheriff’s Office. (k) 1998 Oldsmobile 88 40, VIN 1G3HN52K3W4805766, from the Sheriff’s Office. (I) 1995 Lincoln 4D, VIN 1LNLM97V4SY738035, from the Sheriff’s Office. (m) 2002 Acura MDX UT, VIN 2HNYD18282H517476, from the Sheriff’s Office. (n) 1998 Nissan Maxima, VIN JN1CA21D7WM922373, from the Sheriff’s Office. (o) 1999 Yamaha Motorcycle, VIN JYACGO7WXXAOO19O4, from the Sheriff’s Office. (p) 2002 Cadillac Escalade, VIN 1GYEC63T42R133665, from the Sheriff’s Office. (q) Scraped Mitsubishi Galant VIN 4A3AA36G2YE017174, from the Sheriff’s Office. (r) 2008 Tecnam P 92 Eaglet (Light Sport Aircraft) FAA Registration P N911TE, from the Sheriff’s Office.
*This clip was joined in progress* Consideration and action regarding the approval of a new taxing unit for 2019, known as a Property Improvement District established by the City of Ferris. —John Bridges, County Tax Assessor-Collector
Discussion regarding resolution and application for 2020 Indigent Defense Grant Program. — Todd Little, County Judge
Discussion and action approving the Ellis County SPCA’s rescission of its notice of nonrenewal of the Agreement for Animal Sheltering Services with Ellis County, dated July 10, 2019. — Vance Hinds, County and District Attorney’s Office.
Discussion and action approving the Renewal of the Agreement for Animal Sheltering Services with Ellis County pursuant to its automatic renewal provisions to be provided by the Ellis County SPCA. — Vance Hinds, County and District Attorney’s Office.
Discussion and action approving the modification of the Agreement for Animal Sheltering Services with Ellis County to be provided by the Ellis County SPCA. — Vance Hinds, County and District Attorney’s Office.
Acceptance of the application for Robert K. McMillin, Jr. for ESD #4 Red Oak, for a term ending December 31, 2020. — Tim Birdwell, Fire Marshal
Consideration and action to authorize the establishment of the Ellis County Courts & Administration Building, Multi-Purpose Room, 109 South Jackson Street, Waxahachie, Texas 75165, as the Ellis County Emergency Operation Center (EOC). — Todd Little, County Judge and Samantha Pickett, Emergency Management
Presentation for Extension Interpretive Event. — Donald KeIm, District Extension Administrator and Texas A&M AgriLife Extension Staff
Consideration and action for approval for County Judge to sign an updated agreement with Wage Works. — Theresa Taylor, Human Resources
Consideration and approval of a plan for the County Clerk Archive Fund for the preservation and restoration of the County Clerk’s records, pursuant to Local Government Code §118.025. — Krystal Valdez, County Clerk
Consideration and approval of a plan for the District Clerk Archive Fund for the preservation and restoration of the District Clerk’s records, pursuant to Government Code §51.305. — Melanie Reed, District Clerk
Discussion and acceptance of a tabulated report of the County’s receipts and disbursement of funds from October 1, 2019 — October 15, 2019, pursuant to Local Government Code §114.024. —Janet Martin, Audit
CITIZENS TO BE HEARD ON NON-RELATED AGENDA ITEMS — NO ACTION TO BE TAKEN Maximum five (5) minutes per individual or five (5) minutes for group representative. - Todd Little, County Judge
RECESS TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 4.1 Pursuant to §551.074 of the Government Code, consultation regarding personnel matters. ADJOURNMENT OF EXECUTIVE SESSION ADJOURNMENT
County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act §551 Motion to open meeting Invocation and Pledge of Allegiance — Commissioner Kyle Butler
Commendations/Recognitions/Awards
AA Proclamation in honor of John C. Maxwell and the Live2Lead event. — Todd Little, County Judge
Administrative: A1 Approval of Regular Bills, Payroll, and Officers’ Reports. A2 Approval of Commissioners’ Court Minutes from October 1, 2019. — Krystal Valdez, County Clerk A3 Acceptance of a donation in the amount of $250.00 from Waxahachie Junior Service League to Veterans Services Department. — Ellsworth Huling, Veterans Services *Public Comment — This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must present a completed public participation form to the County Clerk at least 10 minutes prior to the beginning of the meeting. Financial: F1 FY 2018-19 From 010-0653-509060 FM2 Culverts $2,000.00; 010-0653-509150 FM2 Asphalt $4,000.00 To 010-0653-508070 FM2 General Expenses $6,000.00 — Lane Grayson Commissioner, Road & Bridge Precinct 2 F2 FY 2018-19 From 001-0612-508100 Auto Tires $1,000.00; 001-0612-508050 Conference $522.00; 001-0612-508080 Auto Gas Oil $478.00; 001-0140-505580 Contingencies/Reserve $900.00 To 001-0612-508090 Auto Repairs $2,000.00; 001-0612-505030 Certification Pay $900.00 — Terry Nay, Constable, Precinct 2 F3 From 042-0942-303020 Fund Balance $551.94 To 042-0942-508020 Equipment $551.94 — Chuck Edge, Sheriff F4 FY 2018-19 From 001-0430-508150 Uniform $180.00 To 001-0430-508080 Gas $180.00 — Samantha Pickett, Emergency Management
PUBLIC HEARINGS: To consider a plan for the County Clerk Archive Fund pursuant to Local Government Code §118.025, for the preservation and restoration of the County Clerk’s records. — Krystal Valdez, County Clerk
To consider a plan for the District Clerk Archive Fund pursuant to Government Code §51.305, for the preservation and restoration of the District Clerk’s records. — Melanie Reed, District Clerk
DEPARTMENT OF DEVELOPMENT Consider and act upon a request to accept a performance bond for Dove Meadow Estates. The property contains ± 75 acres of land in the J.C. Dickey Survey, Abstract No. 298 and the A. Ferguson Survey, Abstract No. 350 located on the south side of Old Maypearl Road ± 6,600 feet east of Greathouse Road, Waxahachie, Road & Bridge Precinct No. 3.
Consider and act upon a request to release a maintenance bond and accept infrastructure for Oak Vista Estates, Phase 2. The property contains ± 45.986 acres of land in the S.B. Orton Survey, Abstract No. 813 located north of the intersection of FM 1446 and Bluestem Way, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 3.
Consider and act upon a request to release a maintenance bond and accept infrastructure for Taylor Ridge, Phase IV. The property contains ± 56.766 acres of land in the S.B. Orton Survey, Abstract No. 813 located on Oak Vista Road east of Oak Branch Road, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 3.
Consider and act upon a request to approve the final plat of Legacy Estates, Phase 2. The property contains ± 69.510 acres of land in the Mary Powers Survey, Abstract No. 843 and the William M.C. Bingham Survey, Abstract No. 151 located at the west side of FM 664 ± 2,000 feet north of Bob White Road, in the extraterritorial jurisdiction (ETJ) of the City of Midlothian, Road & Bridge Precinct No. 4.
Consider and act upon a request to approve the final plat of Oxford Ranch Two, Phase 2. The property contains ± 69.645 acres of land in the T. Cassidy Survey, Abstract No. 255 and the H.G. Hurst Survey, Abstract No. 458 located at the northeast corner of Cardiff Lane and South Westmoreland Road, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 4.
Consider and act upon a request to replat Hidden Falls, Lots lA-iC to create two (2) additional lots for residential use. The property contains a total of ± 6.023 acres of land located on the northside of Youngblood Road ± 5,200 feet east of Broadhead Road, in the extra-territorial jurisdiction (ETJ) of Waxahachie, Road & Bridge Precinct No. 1.
Consider and act upon a request to replat Green Meadows Lots 19R and 20R to adjust the property line between the two (2) platted lots. The property contains a total of ± 8.922 acres located at the northeast corner of Green Meadows Drive and Link Crest Lane, in the extraterritorial jurisdiction (ETJ) of Waxahachie, Road & Bridge Precinct No. 3.
Consider and act upon a request to amend Minute Order 115.02, an interlocal agreement between Ellis County and the City of Ennis, Texas, regarding platting authority in their extraterritorial jurisdiction (ETJ).
Consider and act upon an order amending Minute Order 269.07, approving the adoption of the 2019 Ellis County Master Thoroughfare Plan Update, an update to the 2007 Ellis County Thoroughfare Plan; providing a conflicts clause; providing a severability clause; and providing for an effective date.
Consider and act upon a request for a one-time variance from Section IV (A)(3) (ii) (Lots) of the Subdivision Development Standards granting more than the allowable number of dwelling units. The property contains ± 4.50 acres of land located at the northeast corner of Ovilla Road and Slippery Creek Road in the extraterritorial jurisdiction (ETJ) of the City of Ovilla, Road & Bridge Precinct No. 4.
Discussion related to a lease-to-purchase agreement with American National Leasing for use of previously approved $432,000 to replace aging and maintenance dependent vehicles currently in use by Ellis County Sheriff’s Office, Constable Mike Jones, and Engineering. — Chuck Edge, Sheriff
PURCHASING Consideration and approval for the County Judge to execute a lease agreement with BancorpSouth for a two 2020 Mack Granite GR64F Dump Trucks for Road and Bridge Precinct 2 in the amount of $274,255.24. This will be a 13-month lease with a buyback option from East Texas Mack.
Consideration and approval for the County Judge to execute a lease agreement with BancorpSouth for a 2020 Ford Explorer for Road and Bridge Precinct 2. This will be a 36-month lease.
Consideration and approval for the County Judge to execute a lease-purchase agreement with BancorpSouth for a two existing 2019 Mack Granite GR64F Dump Trucks for Road and Bridge Precinct 2 in the amount of $236,262.85. This will be a 36-month agreement with noprepayment penalty and a buyback option from East Texas Mack to allow continued use while replacement trucks are built.
Consideration and approval to purchase one 2020 Chevrolet Silverado 2500HD Crew Cab Truck and one 2020 Chevrolet Silverado 1500 Crew Cab Truck from Caldwell Country Chevrolet for Road and Bridge Precinct 3 in a total amount of $62,315.00 using the BuyBoard Cooperative Contract #521-16.
Consideration and approval for Contract #2019-009 Disaster Debris Monitoring and Consulting Services, in accordance with Local Government Code.
Consideration and approval for granting an exemption under Section 262.024, Local Government Code, from the bidding requirements of Section 262.023, Local Government Code for the purchase of National Deputy Sheriff’s Test and Exams from Fire & Police Services, Inc. to be used for testing of new Deputy Sheriff applicants.
Consideration and approval to declare the listed property as surplus for Ellis County and to be disposed in accordance of the Local Government Code 263: (a) Estimated amount of 27 or more of broken office chairs. (b) Estimated amount of 9 or more of metal file cabinets. (c) Estimated amount of 4 or more of wood file shelves and cabinets. (d) Estimated amount of 12 or more of broken wooden desks. (e) Estimated amount of 189 Law Books from the Law Library. (f) 2007 Ford Ranger, VIN 1FTYR14U87PA90589, from the Sheriff’s Office. (g) 1997 Ford PK, VIN JFTCR14AXVPA46736, from the Sheriff’s Office. (h) 2010 Dodge Challenger, VIN 2B3CJ5DTAH169587, from the Sheriff’s Office. (i) 2004 Mazda RX8, VIN JM1FE173X40107323, from the Sheriff’s Office. (j) 1994 Mercury Grand Marquie, VIN 2MELM75W7RX605203, from the Sheriff’s Office. (k) 1998 Oldsmobile 88 40, VIN 1G3HN52K3W4805766, from the Sheriff’s Office. (I) 1995 Lincoln 4D, VIN 1LNLM97V4SY738035, from the Sheriff’s Office. (m) 2002 Acura MDX UT, VIN 2HNYD18282H517476, from the Sheriff’s Office. (n) 1998 Nissan Maxima, VIN JN1CA21D7WM922373, from the Sheriff’s Office. (o) 1999 Yamaha Motorcycle, VIN JYACGO7WXXAOO19O4, from the Sheriff’s Office. (p) 2002 Cadillac Escalade, VIN 1GYEC63T42R133665, from the Sheriff’s Office. (q) Scraped Mitsubishi Galant VIN 4A3AA36G2YE017174, from the Sheriff’s Office. (r) 2008 Tecnam P 92 Eaglet (Light Sport Aircraft) FAA Registration P N911TE, from the Sheriff’s Office.
*This clip was joined in progress* Consideration and action regarding the approval of a new taxing unit for 2019, known as a Property Improvement District established by the City of Ferris. —John Bridges, County Tax Assessor-Collector
Discussion regarding resolution and application for 2020 Indigent Defense Grant Program. — Todd Little, County Judge
Discussion and action approving the Ellis County SPCA’s rescission of its notice of nonrenewal of the Agreement for Animal Sheltering Services with Ellis County, dated July 10, 2019. — Vance Hinds, County and District Attorney’s Office.
Discussion and action approving the Renewal of the Agreement for Animal Sheltering Services with Ellis County pursuant to its automatic renewal provisions to be provided by the Ellis County SPCA. — Vance Hinds, County and District Attorney’s Office.
Discussion and action approving the modification of the Agreement for Animal Sheltering Services with Ellis County to be provided by the Ellis County SPCA. — Vance Hinds, County and District Attorney’s Office.
Acceptance of the application for Robert K. McMillin, Jr. for ESD #4 Red Oak, for a term ending December 31, 2020. — Tim Birdwell, Fire Marshal
Consideration and action to authorize the establishment of the Ellis County Courts & Administration Building, Multi-Purpose Room, 109 South Jackson Street, Waxahachie, Texas 75165, as the Ellis County Emergency Operation Center (EOC). — Todd Little, County Judge and Samantha Pickett, Emergency Management
Presentation for Extension Interpretive Event. — Donald KeIm, District Extension Administrator and Texas A&M AgriLife Extension Staff
Consideration and action for approval for County Judge to sign an updated agreement with Wage Works. — Theresa Taylor, Human Resources
Consideration and approval of a plan for the County Clerk Archive Fund for the preservation and restoration of the County Clerk’s records, pursuant to Local Government Code §118.025. — Krystal Valdez, County Clerk
Consideration and approval of a plan for the District Clerk Archive Fund for the preservation and restoration of the District Clerk’s records, pursuant to Government Code §51.305. — Melanie Reed, District Clerk
Discussion and acceptance of a tabulated report of the County’s receipts and disbursement of funds from October 1, 2019 — October 15, 2019, pursuant to Local Government Code §114.024. —Janet Martin, Audit
CITIZENS TO BE HEARD ON NON-RELATED AGENDA ITEMS — NO ACTION TO BE TAKEN Maximum five (5) minutes per individual or five (5) minutes for group representative. - Todd Little, County Judge
RECESS TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 4.1 Pursuant to §551.074 of the Government Code, consultation regarding personnel matters. ADJOURNMENT OF EXECUTIVE SESSION ADJOURNMENT