County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act §551 Motion to open meeting Invocation and Pledge of Allegiance — Special Guest Lanie Spence, Student of Ennis High School
Commendations/Recognitions/Awards
AA Resolution in honor Veteran’s Day and Medal of Honor Recipient Jack Lummus. — Todd Little, County Judge
Administrative: Al Approval of Regular Bills, Payroll, and Officers’ Reports. A2 Approval of Commissioners’ Court Minutes from October 22, 2019. — Krystal Valdez, County Clerk A3 Acceptance of regular monthly reports, travel, and program activities for Texas A&M AgriLife Extension Agents. — Mark Arnold, Texas A&M AgriLife Extension Office *public Comment — This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must present a completed public participation form to the County Clerk at least 10 minutes prior to the beginning of the meeting. Financial: El Acceptance of a tabulated report of the county’s receipts and disbursements of funds from October 16, 2019-October 25, 2019, pursuant to Local Government Code §114.024 F2 FY2018-19 Budget Amendment: INCREASE 001-0210-407190 Chapter 19 State Funding by $509.95; INCREASE 001-0210-508000 Chapter 19 Expenditures by $509.95. Pursuant to Texas Local Government Code §111.0108, unanticipated revenue certified by County Auditor. —Jana Onyon, Elections F3 FY2018-19 Budget Amendment: INCREASE 001-0210-409640 Contracting Election by $22,500.00; INCREASE 001-0210-508480 Holding/Salary by $13,000.00; INCREASE 001-0210- 509420 Election Expense by $9,500.00. Pursuant to Texas Local Government Code §111.0107, intergovernmental contract revenue certified by County Auditor. — Jana Onyon, Elections F4 FY2018-19 Budget Amendment: INCREASE 036-0936-409660 Election Admin fees by $2,500.00; INCREASE 036-0936-508070 Admin Expenses by $2,500.00. Pursuant to Texas Local Government Code §111.0107, intergovernmental contract revenue certified by County Auditor. — Jana Onyon, Elections F5 FY2018-19 Budget Amendment: INCREASE 001-0000-303020 Less: Fund Budgeted by $27,168.00; INCREASE 001-0010-508200 LEOSE Training by $11,469.00; INCREASE 001-0360- 508200 LEOSE Training by $2,341.00; INCREASE 001-0611-508200 LEOSE Training by $6,513.00; INCREASE 001-0612-508200 LEOSE Training by $3,625.00; INCREASE 001-0613-508200 LEOSE Training by $830.00; INCREASE 001-0614-508200 LEOSE Training by $2,390.00.— K.W. Winkles, Audit F6 FY2019-20 Budget Amendment: INCREASE 001-0010-400030 Misc Reimbursements by $250.00; INCREASE 001-0070-508010 Supplies by $250.00. Pursuant to Texas Local Government Code §111.0108, unanticipated revenue certified by County Auditor. — Ellsworth Huling, Veterans Services F7 FY2019-20 Line Item Adjustment: DECREASE 010-0653-508070 FM2 General Expenses by $14,000.00; INCREASE 010-0653-508020 FM2 Equipment by $14,000.00 — Lane Grayson, Commissioner, Road & Bridge Precinct 2
DEPARTMENT OF DEVELOPMENT Consideration and action on a final plat of Fuentes Ranch. The property contains ± 1.24 acres of land in the C.H. Hurst Survey, Abstract No. 456, located on the south side of Patrick Road ± 2,760 feet from Cardiff Lane, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 4.
Consideration and action on a final plat of Nash Estates. The property contains ± 10.158 acres of land in the N.Brooks Survey, Abstract No. 54, located on west side FM 55 ± 1,930 feet south of Nash Howard Road, Road & Bridge Precinct No. 3.
Consideration and action on a final plat of Robin Walters Place. The property contains ± 14.863 acres of land in the Rafael de Ia Pena Survey, Abstract No. 3, located at the southwest corner FM 813 and Oates Road, Road & Bridge Precinct No. 1.
Consideration and action on a final plat of Savannah Oaks. The property contains ± 11.00 acres of land in the i. Barker Survey, Abstract No. 40, located at the southwest corner FM 875 and Lone Elm Road,in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 3.
Consideration and action on a request for a final plat of Eyrie Meadows. The property contains ± 73.69 acres of land in the T.B. Jackson Survey, Abstract No. 588 and i.A. Gaona Survey, Abstract No. 386, located north of Old Buena Vista Road and ± 2,125 feet east of FM 157, Maypearl, Road & Bridge Precinct No. 3.
Consideration and action on a request to release a performance bond and accept a maintenance bond for Eyrie Meadows Subdivision. The property contains ± 73.69 acres of land in the T.B. Jackson Survey, Abstract No. 588 and J.A. Gaona Survey, Abstract No. 386, located north of Old Buena Vista Road and ± 2,125 feet east of FM 157, Maypearl, Road & Bridge Precinct No. 3.
Consideration and action on a request to release a maintenance bond and accept infrastructure for Legacy Estates Phase I. The property contains ± 87.427 acres of land in the A.R. Newton Survey, Abstract No. 793, the Mary Powers Survey, Abstract No. 843, the William M.C. Bingham Survey, Abstract No. 151, in the extraterritorial jurisdiction (Eli) of the City of Midlothian, Road & Bridge Precinct No. 4.
Consideration and action on a request to accept a performance bond for Pioneer Point Farms, Phases 5 & 6. The property contains ± 98.65 acres of land in the C. Atteberry Survey, Abstract No. 10 and located between Richard Road & Evening Fire Drive Road, in the extraterritorial jurisdiction (Eli) of the City of Waxahachie, Road & Bridge Precinct No. 3.
Consideration and action on a request to amend Minute Order 79.05, an interlocal agreement between Ellis County and the City of Ovilla, Texas, regarding platting authority in their extraterritorial jurisdiction (ETJ).
Consideration and action on an interlocal agreement between Ellis County and the City of Venus, Texas, regarding platting authority in their extraterritorial jurisdiction (Eli).
Provide an update on outstanding Eli plat interlocal agreements with a request from staff for a future workshop to discuss this topic further.
PURCHASING Consideration and action to approve the renewal of the following bid for a one (1) year period: RFB 2019-003 Emulsified Asphalts with Wright Asphalt Products Co.
Consideration and action to approve the renewal of the following bid for a one (1) year period: RFB 2019-003 Emulsified Asphalts with Cleveland Asphalt Products, Inc.
Consideration and action to approve the renewal of the following bid for a one (1) year period: RFB 2019-003 Emulsified Asphalts with Ergon Asphalts & Emulsions, Inc.
Consideration and action to approve the renewal of the following bid for a one (1) year period: RFB 2019-002 Road Materials with TexasBit.
Consideration and action to approve the renewal of the following bid for a one (1) year period: RFB 2019-002 Road Materials with JLB/TexasBit.
Consideration and action to approve the renewal of the following bid for a one (1) year period: RFB 2019-002 Road Materials with Rattler Rock, Inc.
Consideration and action to approve the renewal of the following bid for a one (1) year period: RFB 2019-002 Road Materials with Rescue Asphalt Patch.
Consideration and action to approve the renewal of the following bid for a one (1) year period: RFB 2019-002 Road Materials with Big City Crushed Concrete.
Consideration and action to approve the renewal of the following bid for a one (1) year period: RFB 2019-002 Road Materials with Alvarado Sand & Gravel.
Consideration and action to approve the renewal of the following bid for a one (1) year period: RFB 2019-002 Road Materials with Martin Marietta Materials, Inc.
Consideration and action to approve the renewal of the following bid for a one (1) year period: RFB 2019-001 Hauling Road Materials with Alvarado Sand & Gravel.
Discussion, consideration, and approval for the award of Bid Number 2019-016 — Flex Base, Type A, Grade 1-2 Combination Mix: Item 1 — Price Per Ton — Delivered to Precinct Locations Primary—Alvarado Sand & Gravel Backup —JK Excavation Trucking Item 2 — Price Per Yard — Delivered to Precinct Locations Primary—JK Excavation Trucking Item 3 — Price Per Ton Picked Up at Plant Primary — Alvarado Sand & Gravel Backup — Knife River Corporation — South Item 4— Price Per Yard Picked Up No Bids Received Item 5 — Additional Delivery Charge Per Mile to Locations (additional from Precincts to jobsites) Alvarado Sand & Gravel — as required
Consideration and action to grant a sole source exemption under Local Government Code §262.024 from the bidding requirements of Local Government Code §262.023 for the purchase of Proprietary Soil Stabilizer and Services from New Earthtok, LLC.
Consideration and action to grant a sole source exemption under Local Government Code §262.024 from the bidding requirements of Local Government Code §262.023 for the purchase of Proprietary Soil Stabilizer and Services from New Earthtok, LLC.
Consideration and action on the resignation letter from Douglas Young of ESD #9, effective September 30, 2019. — Tim Birdwell, Fire Marshal
Consideration and action to accept the application for Danielle Turner for Treasurer of ESD #9, for a term from October 1, 2019 to December 31, 2020. — Tim Birdwell, Fire Marshal
Presentation regarding Ellis County Children’s Advocacy Center. — Leslie Deen, Ellis County Children’s Advocacy Center
Discussion and consideration of a resolution and application for 2020 Indigent Defense Grant Program. — Todd Little, County Judge
Consideration and action to authorize County Judge to sign Letters of Authorization (LOAs) for McKinstry utility information. — Todd Little, County Judge
Consideration and action on a resolution by the Ellis County Commissioners Court in support of the Second Amendment of the United States Constitution. — Paul Perry, Commissioner, Road & Bridge Precinct 3
3.8 Discussion on how personnel items will be notified on future agendas. — Vance Hinds, County & District Attorney’s Office RECESS TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 4.1 Pursuant to §551.074 of the Government Code, consultation regarding personnel matters, and notification and requirements. 4.2 Pursuant to §551.072 of the Government Code, to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. ADJOURNMENT OF EXECUTIVE SESSION ADJOURNMENT
County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act §551 Motion to open meeting Invocation and Pledge of Allegiance — Special Guest Lanie Spence, Student of Ennis High School
Commendations/Recognitions/Awards
AA Resolution in honor Veteran’s Day and Medal of Honor Recipient Jack Lummus. — Todd Little, County Judge
Administrative: Al Approval of Regular Bills, Payroll, and Officers’ Reports. A2 Approval of Commissioners’ Court Minutes from October 22, 2019. — Krystal Valdez, County Clerk A3 Acceptance of regular monthly reports, travel, and program activities for Texas A&M AgriLife Extension Agents. — Mark Arnold, Texas A&M AgriLife Extension Office *public Comment — This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must present a completed public participation form to the County Clerk at least 10 minutes prior to the beginning of the meeting. Financial: El Acceptance of a tabulated report of the county’s receipts and disbursements of funds from October 16, 2019-October 25, 2019, pursuant to Local Government Code §114.024 F2 FY2018-19 Budget Amendment: INCREASE 001-0210-407190 Chapter 19 State Funding by $509.95; INCREASE 001-0210-508000 Chapter 19 Expenditures by $509.95. Pursuant to Texas Local Government Code §111.0108, unanticipated revenue certified by County Auditor. —Jana Onyon, Elections F3 FY2018-19 Budget Amendment: INCREASE 001-0210-409640 Contracting Election by $22,500.00; INCREASE 001-0210-508480 Holding/Salary by $13,000.00; INCREASE 001-0210- 509420 Election Expense by $9,500.00. Pursuant to Texas Local Government Code §111.0107, intergovernmental contract revenue certified by County Auditor. — Jana Onyon, Elections F4 FY2018-19 Budget Amendment: INCREASE 036-0936-409660 Election Admin fees by $2,500.00; INCREASE 036-0936-508070 Admin Expenses by $2,500.00. Pursuant to Texas Local Government Code §111.0107, intergovernmental contract revenue certified by County Auditor. — Jana Onyon, Elections F5 FY2018-19 Budget Amendment: INCREASE 001-0000-303020 Less: Fund Budgeted by $27,168.00; INCREASE 001-0010-508200 LEOSE Training by $11,469.00; INCREASE 001-0360- 508200 LEOSE Training by $2,341.00; INCREASE 001-0611-508200 LEOSE Training by $6,513.00; INCREASE 001-0612-508200 LEOSE Training by $3,625.00; INCREASE 001-0613-508200 LEOSE Training by $830.00; INCREASE 001-0614-508200 LEOSE Training by $2,390.00.— K.W. Winkles, Audit F6 FY2019-20 Budget Amendment: INCREASE 001-0010-400030 Misc Reimbursements by $250.00; INCREASE 001-0070-508010 Supplies by $250.00. Pursuant to Texas Local Government Code §111.0108, unanticipated revenue certified by County Auditor. — Ellsworth Huling, Veterans Services F7 FY2019-20 Line Item Adjustment: DECREASE 010-0653-508070 FM2 General Expenses by $14,000.00; INCREASE 010-0653-508020 FM2 Equipment by $14,000.00 — Lane Grayson, Commissioner, Road & Bridge Precinct 2
DEPARTMENT OF DEVELOPMENT Consideration and action on a final plat of Fuentes Ranch. The property contains ± 1.24 acres of land in the C.H. Hurst Survey, Abstract No. 456, located on the south side of Patrick Road ± 2,760 feet from Cardiff Lane, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 4.
Consideration and action on a final plat of Nash Estates. The property contains ± 10.158 acres of land in the N.Brooks Survey, Abstract No. 54, located on west side FM 55 ± 1,930 feet south of Nash Howard Road, Road & Bridge Precinct No. 3.
Consideration and action on a final plat of Robin Walters Place. The property contains ± 14.863 acres of land in the Rafael de Ia Pena Survey, Abstract No. 3, located at the southwest corner FM 813 and Oates Road, Road & Bridge Precinct No. 1.
Consideration and action on a final plat of Savannah Oaks. The property contains ± 11.00 acres of land in the i. Barker Survey, Abstract No. 40, located at the southwest corner FM 875 and Lone Elm Road,in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 3.
Consideration and action on a request for a final plat of Eyrie Meadows. The property contains ± 73.69 acres of land in the T.B. Jackson Survey, Abstract No. 588 and i.A. Gaona Survey, Abstract No. 386, located north of Old Buena Vista Road and ± 2,125 feet east of FM 157, Maypearl, Road & Bridge Precinct No. 3.
Consideration and action on a request to release a performance bond and accept a maintenance bond for Eyrie Meadows Subdivision. The property contains ± 73.69 acres of land in the T.B. Jackson Survey, Abstract No. 588 and J.A. Gaona Survey, Abstract No. 386, located north of Old Buena Vista Road and ± 2,125 feet east of FM 157, Maypearl, Road & Bridge Precinct No. 3.
Consideration and action on a request to release a maintenance bond and accept infrastructure for Legacy Estates Phase I. The property contains ± 87.427 acres of land in the A.R. Newton Survey, Abstract No. 793, the Mary Powers Survey, Abstract No. 843, the William M.C. Bingham Survey, Abstract No. 151, in the extraterritorial jurisdiction (Eli) of the City of Midlothian, Road & Bridge Precinct No. 4.
Consideration and action on a request to accept a performance bond for Pioneer Point Farms, Phases 5 & 6. The property contains ± 98.65 acres of land in the C. Atteberry Survey, Abstract No. 10 and located between Richard Road & Evening Fire Drive Road, in the extraterritorial jurisdiction (Eli) of the City of Waxahachie, Road & Bridge Precinct No. 3.
Consideration and action on a request to amend Minute Order 79.05, an interlocal agreement between Ellis County and the City of Ovilla, Texas, regarding platting authority in their extraterritorial jurisdiction (ETJ).
Consideration and action on an interlocal agreement between Ellis County and the City of Venus, Texas, regarding platting authority in their extraterritorial jurisdiction (Eli).
Provide an update on outstanding Eli plat interlocal agreements with a request from staff for a future workshop to discuss this topic further.
PURCHASING Consideration and action to approve the renewal of the following bid for a one (1) year period: RFB 2019-003 Emulsified Asphalts with Wright Asphalt Products Co.
Consideration and action to approve the renewal of the following bid for a one (1) year period: RFB 2019-003 Emulsified Asphalts with Cleveland Asphalt Products, Inc.
Consideration and action to approve the renewal of the following bid for a one (1) year period: RFB 2019-003 Emulsified Asphalts with Ergon Asphalts & Emulsions, Inc.
Consideration and action to approve the renewal of the following bid for a one (1) year period: RFB 2019-002 Road Materials with TexasBit.
Consideration and action to approve the renewal of the following bid for a one (1) year period: RFB 2019-002 Road Materials with JLB/TexasBit.
Consideration and action to approve the renewal of the following bid for a one (1) year period: RFB 2019-002 Road Materials with Rattler Rock, Inc.
Consideration and action to approve the renewal of the following bid for a one (1) year period: RFB 2019-002 Road Materials with Rescue Asphalt Patch.
Consideration and action to approve the renewal of the following bid for a one (1) year period: RFB 2019-002 Road Materials with Big City Crushed Concrete.
Consideration and action to approve the renewal of the following bid for a one (1) year period: RFB 2019-002 Road Materials with Alvarado Sand & Gravel.
Consideration and action to approve the renewal of the following bid for a one (1) year period: RFB 2019-002 Road Materials with Martin Marietta Materials, Inc.
Consideration and action to approve the renewal of the following bid for a one (1) year period: RFB 2019-001 Hauling Road Materials with Alvarado Sand & Gravel.
Discussion, consideration, and approval for the award of Bid Number 2019-016 — Flex Base, Type A, Grade 1-2 Combination Mix: Item 1 — Price Per Ton — Delivered to Precinct Locations Primary—Alvarado Sand & Gravel Backup —JK Excavation Trucking Item 2 — Price Per Yard — Delivered to Precinct Locations Primary—JK Excavation Trucking Item 3 — Price Per Ton Picked Up at Plant Primary — Alvarado Sand & Gravel Backup — Knife River Corporation — South Item 4— Price Per Yard Picked Up No Bids Received Item 5 — Additional Delivery Charge Per Mile to Locations (additional from Precincts to jobsites) Alvarado Sand & Gravel — as required
Consideration and action to grant a sole source exemption under Local Government Code §262.024 from the bidding requirements of Local Government Code §262.023 for the purchase of Proprietary Soil Stabilizer and Services from New Earthtok, LLC.
Consideration and action to grant a sole source exemption under Local Government Code §262.024 from the bidding requirements of Local Government Code §262.023 for the purchase of Proprietary Soil Stabilizer and Services from New Earthtok, LLC.
Consideration and action on the resignation letter from Douglas Young of ESD #9, effective September 30, 2019. — Tim Birdwell, Fire Marshal
Consideration and action to accept the application for Danielle Turner for Treasurer of ESD #9, for a term from October 1, 2019 to December 31, 2020. — Tim Birdwell, Fire Marshal
Presentation regarding Ellis County Children’s Advocacy Center. — Leslie Deen, Ellis County Children’s Advocacy Center
Discussion and consideration of a resolution and application for 2020 Indigent Defense Grant Program. — Todd Little, County Judge
Consideration and action to authorize County Judge to sign Letters of Authorization (LOAs) for McKinstry utility information. — Todd Little, County Judge
Consideration and action on a resolution by the Ellis County Commissioners Court in support of the Second Amendment of the United States Constitution. — Paul Perry, Commissioner, Road & Bridge Precinct 3
3.8 Discussion on how personnel items will be notified on future agendas. — Vance Hinds, County & District Attorney’s Office RECESS TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 4.1 Pursuant to §551.074 of the Government Code, consultation regarding personnel matters, and notification and requirements. 4.2 Pursuant to §551.072 of the Government Code, to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. ADJOURNMENT OF EXECUTIVE SESSION ADJOURNMENT