County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act §551 Motion to open meeting Invocation and Pledge of Allegiance—Todd Little, County Judge
Administrative: A1 Approval of Regular Bills, Payroll, and Officers’ Reports. A2 Approval of Commissioners’ Court Special Meeting Minutes from November 15, 2019 and Regular Meeting Minutes from November 19, 2019. — Krystal Valdez, County Clerk A3 Acceptance of Monthly Report for Constable 1. —Janet Martin, Audit A4 Acceptance of Monthly Report for Constable 2. —Janet Martin, Audit A5 Acceptance of Monthly Report for Constable 3. — Janet Martin, Audit A6 Acceptance of Monthly Report for Constable 4. — Janet Martin, Audit Financial: Fl Acceptance of unanticipated revenue of $8,269.31 as received and certified by the County Auditor, pursuant to Local Government Code §111.0108. This revenue is an annual rebate from JP Morgan Chase PCard purchases and was placed in the 2018/2019 fiscal year. —Janet Martin, Audit F2 Acceptance of a tabulated report of the county’s receipts and disbursements of funds from November 13, 2019 — November 25, 2019, pursuant to Local Government Code §114.024. —Janet Martin, Audit F3 Acceptance of the Auditor’s monthly report for October 1, 2019 — November 26, 2019, pursuant to Local Government Code §114.025. —Janet Martin, Audit F4 FY2019-20 Line Item Adjustment: DECREASE 001-0430-506890 GIS Software by $2,470.00; INCREASE 001-0430-508680 Contract Services by $2,470.00. — Samanthci Pickett, Emergency Management F5 FY2019-20 Line Item Adjustment: DECREASE 001-0030-508620 Fiscal Service Fee by $323.00; INCREASE 001-0030-508190 Computer by $323.00. — KW Winkles, Audit F6 Acceptance of a check from Troy Construction in the amount of $115,000.00 for damage to Crosby Road. — Paul Perry, Commissioner, Road & Bridge Precinct 3
Joint Resolution for the Ellis County Republican Party Chair and Democratic Party Chair to enter into a Joint 2020 Primary Election Services Contract with the Ellis County Election Administrator. — Jana Onyon, Elections
Consideration and action on a request to release a performance bond and accept a maintenance bond for Oxford Ranch Two, Phase 2. The property contains ± 69.645 acres of land in the T. Cassidy Survey, Abstract No. 255 and the H.G. Hurst Survey, Abstract No. 458 located at the northeast corner of Cardiff Lane and South Westmoreland Road, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 4.
Consideration and action on a request to accept a maintenance bond for Legacy Estates, Phase II. The property contains ± 69.510 acres of land in the Mary Powers Survey, Abstract No. 843 and the WiHiam M.C. Bingham Survey, Abstract No. 151 located at the west side of FM 664 ± 2,000 feet north of Bob White Road, in the extraterritorial jurisdiction (ETJ) of the City of Midlothian, Road & Bridge Precinct No. 4.
Consideration and action on a final plat of Joe Wright Addition. The property contains ± 4.00 acres of land in Thomas Butler Survey, Abstract No. 67, located on the northwest corner at the intersection of Edmonson Road and Wright Road, Waxahachie, Road & Bridge Precinct No. 3.
Consideration and action on a final plat of Kubin Addition. The property contains ± 1.00 acres of land in the R.B. Vest Survey, Abstract No. 1104, located on the south side of FM 1181, ± 385 feet west of Kubin Lane, Ennis, Road & Bridge Precinct No. 2.
Consideration and action on a replat of Lot 4R, Block F, Flying “W” Estates, Units IV & V. The property contains ± 3.0523 acres of land located on the east side of Old Buena Vista Road ± 925 feet north of Alto Road, Maypearl, Road & Bridge Precinct No. 3.
Consideration and action on a replat of Springside Estates, Phase 1. The property contains ± 88.651 acres of land located on the north side of Broadhead Road ± 650 feet west of Gibson Road, in the extraterritorial jurisdiction (ETJ) of the city of Waxahachie, Road & Bridge Precinct No. 4.
Consideration and action on a replat of Whispering Meadows, Unit 1, Tracts lA-iD. The property contains a total of ± 30.562 acres of land located on Wilson Road in the extraterritorial jurisdiction (ETJ) of Waxahachie, Road and Bridge Precinct No.1.
Consideration and action on a request for a one-time variance from Section IV (A) (2) (i) (Lots) of the Subdivision Development Standards granting more than the allowable number of dwelling units. The property contains ± 1.069 acres of land located at 4330 Cielo Trail Road in the Stonewood Ranch Subdivision in the extraterritorial jurisdiction (ETJ) of the City of Midlothian, Road & Bridge Precinct No. 4.
Consideration and action on a request for a one-time variance from Section IV (A) (2) (Lots) of the Subdivision Development Standards — Road Frontage. The property contains ± 18.915 acres of land located at 5204 E FM 875, located in the extra-territorial jurisdiction (ETJ) of Waxahachie, Ellis County Road & Bridge Precinct No. 3.
Consideration and action to authorize the advertisement and solicitation of bids for Contract for Drainage Culverts.
Consideration and approval for the award of Bid #2019-014, Worker’s Compensation Insurance to Texas Association of Counties (TAC).
Consideration and approval for Contract # 2019-008 Disaster Debris Removal, Reduction, Disposal, and Other Emergency Debris Related Services, in accordance with the Local Government Code to TFR Enterprises, Inc.
Consideration and approval for the County Judge to execute an order form with Thompson Reuters for West Proflex Service, for use by Ellis County Law Courts.
Consideration and approval to renew the following bids for a one (1) year period: a. RB 2018-001 Janitorial Supplies with Ennis Janitorial Supply Co. b. RB 2018-001 Janitorial Supplies with Interboro Packaging Co. c. RB 2018-005 Printed forms with Gingerbread Press/Stoneglass Marketing. d. Bid #2017-002 Convenience Store Fuel with Pearman Oil & Gas, Inc. e. Bid #2017-001 Wholesale Gas & Diesel with Avenue Fuel f. Bid #2018-005 Printed Forms with College Street Printing g. Bid #2013-009 Inmate Phone Services with Network Communication International Company (NCIC) h. Bid #2019-002 Road Materials with Vulcan Construction Materials, LLC for a one (1) year renewal period effective from January 2, 2020 to January 1, 2021
Consideration and approval of the reappointment of Ellis County Fire Marshal, Tim Birdwell, for a two (2) year period beginning December 14, 2019 and ending December 14, 2021. — Tim Bird well, Fire Marshal
Consideration and approval to accept the Surety Bond for Tim Birdwell. — Tim Bird well, Fire Marshal
Consideration and approval for Constable Precinct 3 to hire up to seven (7) reserve officers. — Curtis Polk, Constable, Precinct 3
Discussion and approval to cancel the Regular Commissioners’ Court meeting previously scheduled for Tuesday, December 315t at 2:00 p.m. and schedule a Special Commissioners’ Court Meeting on Monday, December 30, 2019, 2:00 P.M., in the Historic Ellis County Courthouse, Commissioners Courtroom (2nd floor), 101 W. Main Street, Waxahachie, Texas. — Todd Little, County Judge
Resolution to cast votes for John Tabor for Director for The Ellis Appraisal District for the years 2020-2021. — Todd Little, County Judge
Discussion and approval for County Judge to sign an interlocal agreement between Ellis County and the City of Waxahachie for the use of Joe White Tower. — Vance Hinds, County & District Attorney
Approval for County Judge to sign the Master Services Contract with Dart Drones to provide on site private drone training for county employees, in relation to Minute Order 417.19. — Samantha Pickett, Emcrgcncy Management
3.10 To consider a finding, pursuant to §551.072 of the Government Code, that deliberations regarding the purchase, exchange, lease, or value of real property in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. — Todd Little, County Judge RECESS TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 4.1 Pursuant to §551.072 of the Government Code, to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. ADJOURNMENT OF EXECUTIVE SESSION ADJOURNMENT
County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act §551 Motion to open meeting Invocation and Pledge of Allegiance—Todd Little, County Judge
Administrative: A1 Approval of Regular Bills, Payroll, and Officers’ Reports. A2 Approval of Commissioners’ Court Special Meeting Minutes from November 15, 2019 and Regular Meeting Minutes from November 19, 2019. — Krystal Valdez, County Clerk A3 Acceptance of Monthly Report for Constable 1. —Janet Martin, Audit A4 Acceptance of Monthly Report for Constable 2. —Janet Martin, Audit A5 Acceptance of Monthly Report for Constable 3. — Janet Martin, Audit A6 Acceptance of Monthly Report for Constable 4. — Janet Martin, Audit Financial: Fl Acceptance of unanticipated revenue of $8,269.31 as received and certified by the County Auditor, pursuant to Local Government Code §111.0108. This revenue is an annual rebate from JP Morgan Chase PCard purchases and was placed in the 2018/2019 fiscal year. —Janet Martin, Audit F2 Acceptance of a tabulated report of the county’s receipts and disbursements of funds from November 13, 2019 — November 25, 2019, pursuant to Local Government Code §114.024. —Janet Martin, Audit F3 Acceptance of the Auditor’s monthly report for October 1, 2019 — November 26, 2019, pursuant to Local Government Code §114.025. —Janet Martin, Audit F4 FY2019-20 Line Item Adjustment: DECREASE 001-0430-506890 GIS Software by $2,470.00; INCREASE 001-0430-508680 Contract Services by $2,470.00. — Samanthci Pickett, Emergency Management F5 FY2019-20 Line Item Adjustment: DECREASE 001-0030-508620 Fiscal Service Fee by $323.00; INCREASE 001-0030-508190 Computer by $323.00. — KW Winkles, Audit F6 Acceptance of a check from Troy Construction in the amount of $115,000.00 for damage to Crosby Road. — Paul Perry, Commissioner, Road & Bridge Precinct 3
Joint Resolution for the Ellis County Republican Party Chair and Democratic Party Chair to enter into a Joint 2020 Primary Election Services Contract with the Ellis County Election Administrator. — Jana Onyon, Elections
Consideration and action on a request to release a performance bond and accept a maintenance bond for Oxford Ranch Two, Phase 2. The property contains ± 69.645 acres of land in the T. Cassidy Survey, Abstract No. 255 and the H.G. Hurst Survey, Abstract No. 458 located at the northeast corner of Cardiff Lane and South Westmoreland Road, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 4.
Consideration and action on a request to accept a maintenance bond for Legacy Estates, Phase II. The property contains ± 69.510 acres of land in the Mary Powers Survey, Abstract No. 843 and the WiHiam M.C. Bingham Survey, Abstract No. 151 located at the west side of FM 664 ± 2,000 feet north of Bob White Road, in the extraterritorial jurisdiction (ETJ) of the City of Midlothian, Road & Bridge Precinct No. 4.
Consideration and action on a final plat of Joe Wright Addition. The property contains ± 4.00 acres of land in Thomas Butler Survey, Abstract No. 67, located on the northwest corner at the intersection of Edmonson Road and Wright Road, Waxahachie, Road & Bridge Precinct No. 3.
Consideration and action on a final plat of Kubin Addition. The property contains ± 1.00 acres of land in the R.B. Vest Survey, Abstract No. 1104, located on the south side of FM 1181, ± 385 feet west of Kubin Lane, Ennis, Road & Bridge Precinct No. 2.
Consideration and action on a replat of Lot 4R, Block F, Flying “W” Estates, Units IV & V. The property contains ± 3.0523 acres of land located on the east side of Old Buena Vista Road ± 925 feet north of Alto Road, Maypearl, Road & Bridge Precinct No. 3.
Consideration and action on a replat of Springside Estates, Phase 1. The property contains ± 88.651 acres of land located on the north side of Broadhead Road ± 650 feet west of Gibson Road, in the extraterritorial jurisdiction (ETJ) of the city of Waxahachie, Road & Bridge Precinct No. 4.
Consideration and action on a replat of Whispering Meadows, Unit 1, Tracts lA-iD. The property contains a total of ± 30.562 acres of land located on Wilson Road in the extraterritorial jurisdiction (ETJ) of Waxahachie, Road and Bridge Precinct No.1.
Consideration and action on a request for a one-time variance from Section IV (A) (2) (i) (Lots) of the Subdivision Development Standards granting more than the allowable number of dwelling units. The property contains ± 1.069 acres of land located at 4330 Cielo Trail Road in the Stonewood Ranch Subdivision in the extraterritorial jurisdiction (ETJ) of the City of Midlothian, Road & Bridge Precinct No. 4.
Consideration and action on a request for a one-time variance from Section IV (A) (2) (Lots) of the Subdivision Development Standards — Road Frontage. The property contains ± 18.915 acres of land located at 5204 E FM 875, located in the extra-territorial jurisdiction (ETJ) of Waxahachie, Ellis County Road & Bridge Precinct No. 3.
Consideration and action to authorize the advertisement and solicitation of bids for Contract for Drainage Culverts.
Consideration and approval for the award of Bid #2019-014, Worker’s Compensation Insurance to Texas Association of Counties (TAC).
Consideration and approval for Contract # 2019-008 Disaster Debris Removal, Reduction, Disposal, and Other Emergency Debris Related Services, in accordance with the Local Government Code to TFR Enterprises, Inc.
Consideration and approval for the County Judge to execute an order form with Thompson Reuters for West Proflex Service, for use by Ellis County Law Courts.
Consideration and approval to renew the following bids for a one (1) year period: a. RB 2018-001 Janitorial Supplies with Ennis Janitorial Supply Co. b. RB 2018-001 Janitorial Supplies with Interboro Packaging Co. c. RB 2018-005 Printed forms with Gingerbread Press/Stoneglass Marketing. d. Bid #2017-002 Convenience Store Fuel with Pearman Oil & Gas, Inc. e. Bid #2017-001 Wholesale Gas & Diesel with Avenue Fuel f. Bid #2018-005 Printed Forms with College Street Printing g. Bid #2013-009 Inmate Phone Services with Network Communication International Company (NCIC) h. Bid #2019-002 Road Materials with Vulcan Construction Materials, LLC for a one (1) year renewal period effective from January 2, 2020 to January 1, 2021
Consideration and approval of the reappointment of Ellis County Fire Marshal, Tim Birdwell, for a two (2) year period beginning December 14, 2019 and ending December 14, 2021. — Tim Bird well, Fire Marshal
Consideration and approval to accept the Surety Bond for Tim Birdwell. — Tim Bird well, Fire Marshal
Consideration and approval for Constable Precinct 3 to hire up to seven (7) reserve officers. — Curtis Polk, Constable, Precinct 3
Discussion and approval to cancel the Regular Commissioners’ Court meeting previously scheduled for Tuesday, December 315t at 2:00 p.m. and schedule a Special Commissioners’ Court Meeting on Monday, December 30, 2019, 2:00 P.M., in the Historic Ellis County Courthouse, Commissioners Courtroom (2nd floor), 101 W. Main Street, Waxahachie, Texas. — Todd Little, County Judge
Resolution to cast votes for John Tabor for Director for The Ellis Appraisal District for the years 2020-2021. — Todd Little, County Judge
Discussion and approval for County Judge to sign an interlocal agreement between Ellis County and the City of Waxahachie for the use of Joe White Tower. — Vance Hinds, County & District Attorney
Approval for County Judge to sign the Master Services Contract with Dart Drones to provide on site private drone training for county employees, in relation to Minute Order 417.19. — Samantha Pickett, Emcrgcncy Management
3.10 To consider a finding, pursuant to §551.072 of the Government Code, that deliberations regarding the purchase, exchange, lease, or value of real property in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. — Todd Little, County Judge RECESS TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 4.1 Pursuant to §551.072 of the Government Code, to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. ADJOURNMENT OF EXECUTIVE SESSION ADJOURNMENT