County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act §551 Motion to open meeting Invocation and Pledge of Allegiance - Todd Little, County Judge
Administrative: A1 Approval of Regular Bills, Payroll, and Officers' Reports. A2 Approval of Commissioners' Court Regular Meeting Minutes from December 3, 2019. - Krystal Valdez, County Clerk A3 Approval for County Judge to sign an Interlocal Cooperation Contract and Agreement for Detention Services between Ellis County and the City of Ennis for Class C Misdemeanor offenses only. - Chuck Edge, Sheriff A4 Approval of Interlocal Cooperation Contract between County of Ell is and the City of Palmer beginning January 1, 2020 to December 31, 2020. - Randy Stinson, Commissioner, Road & Bridge Precinct 1 A5 Adjustment and approval of salary supplement for the County Attorney Office employee, Bryan Norris, to be paid with funds received and transferred from the County & District Attorney Asset Forfeiture Funds to the County Attorney Salary line items (including the FICA, retirement, and social security line items) in the amount of $3,587.04 per year, making his annual salary $73,000.00. The effective date of the salary supplement adjustment is January 1, 2020 and runs through the end of this budget year. No Ellis County tax revenue is used to pay these supplements. Court approval is required by Article 59.06(d-l)(6)(A), Texas Code of Criminal Procedure. - Patrick Wilson, County & District Attorney A6 Approval for County Judge to sign a release of damages to Troy Construction in relation to damages to Crosby Road. These damages have been paid for and accepted by the Court on December 3, 2019, item F6. -Janet Martin, Auditor A7 Acceptance of the monthly mileage and activity reports for Texas A&M AgriLife Extension Office. - Mark Arnold, Texas A&M AgriLife Extension Office Financial: F1 Acceptance of unanticipated revenue of $789.00 as received and certified by the County Auditor, pursuant to Local Government Code §111.0108. This revenue is an annual rebate from the Texas Association of School Boards BuyBoard Cooperative and was placed in the 2020 fiscal year budget. -Janet Martin, Auditor F2 Acceptance of a tabulated report of the county's receipts and disbursements of funds from November 26, 2019 - December 10, 2019, pursuant to Local Government Code §114.024. - Janet Martin, Auditor F3 FY2019-20 Budget Amendment: INCREASE 042-0942-303020 Budgeted Fund Balance by $10,780.57; INCREASE 042-0942-508020 Equipment by $10,780.57. - Chuck Edge, Sheriff F4 FY2019-20 Budget Amendment: INCREASE 005-0703-400030 Misc Reimbursements by $155,000.00; INCREASE 005-0703-508070 General Expense by $155,000.00. Pursuant to Local Government Code §111.0108, unanticipated revenue certified by County Auditor. - Paul Perry, Commissioner, Road & Bridge Precinct 3 F5 FY2019-20 Budget Amendment: INCREASE 001-0210-407190 Chapter 19 State Funding by $263.91; INCREASE 001-0210-508000 Chapter 19 Expenditures by $263.91. Pursuant to Local Government Code §111.0108, unanticipated revenue certified by County Auditor. -Jana Onyon, Elections F6 FY2109-20 Line Item Adjustment: DECREASE 003-0601-508070 General Misc by $8,000.00; INCREASE 003-0601-507030 Telephone by $8,000.00. - Randy Stinson, Commissioner, Road & Bridge Precinct 1 F7 FY2109-20 Line Item Adjustment: DECREASE 001-0030-508620 Fiscal Service Fee by $1,000.00; INCREASE 001-0030-508190 Computer by $1,000.00. - K.W. Winkles, Audit F8 FY2109-20 Line Item Adjustment: DECREASE 031-0931-508070 General Misc by $15,712.04; INCREASE 031-0931-505020 Salary by $3,587.04; INCREASE 031-0931-508220 Legal Service Fees by $12,125.00. - Patrick Wilson, County & District Attorney F9 FY2019-20 Line Item Adjustment: DECREASE 001-0140-508070 Other Expenses by $825.00; INCREASE 001-0140-508870 Radio Tower by $825.00. - K.W. Winkles, Audit F10 Approval for payment of the following invoice to Robert K. Gill in the amount of $5,850.00 from the County & District Attorney Asset Forfeiture Funds, Line Item: Legal Services 031-0931-508220, for special prosecutor services. Approval is required by Article 59.06(d-l)(6)(A), Texas Code of Criminal Procedure. - Patrick Wilson, County & District Attorney F11 Approval for payment of the following invoice to D. Miles Brissette in the amount of $6,275.00 from the County & District Attorney Asset Forfeiture Funds, Line Item: Legal Services 031-0931-508220, for special prosecutor services. Approval is required by Article 59.06(d-l)(6)(A), Texas Code of Criminal Procedure. - Patrick Wilson, County & District Attorney F12 Approval to issue a check to Texas Department of Motor Vehicles in the amount of $8.25 for the issuance of a vehicle registration for alias tags. - Chuck Edge, Sheriff
Consideration and action to renew the following bid for a one (1) year period: Bid No. 2019-017 Armored Car Services for Ellis County using Choice Partners Cooperative Contract #18/068MR.
Discussion and possible approval of contract with HDR Architectural Services under Section 2254.004 of the Texas Government Code for design and other related services for the build out of the Ellis County Court at Law No. 3 and supporting offices.
Consideration and action to renew Bid No. 2019-002 for a six (6) month period with Arcosa Aggregates effective January 2, 2020 through July 1, 2020.
Discussion of the County's use of Techshare. - Paul Perry, Commissioner, Road & Bridge Precinct 3
Consideration and action to approve a contract between Ellis County and Ellis County Children's Advocacy Center. - Leslie Deen, Ellis County Children's Advocacy Center
Consideration and action to approve payment to Ellis County Historical Commission in the amount of $5,000. - Todd Little, County Judge
Consideration and action to approve a new taxing unit for 2019, known as a Property Improvement District, established by the City of Ferris. -John Bridges, Tax Assessor-Collector
Consideration and action for County Attorney in regard to stop signs at N. Oak Branch and Campbell Rd. - Paul Perry, Commissioner, Road & Bridge Precinct 3
Consideration and action regarding an agreement for a County Video Program between Ellis County and CGI Communications through the National Association of Counties. - Nathaniel Pecina, Public Information Specialist, Office of the County Judge
No action to be taken: discussion concerning a potential agreement between Ellis County and OpenGov, a government budgeting/transparency software company. - Nathaniel Pecina, Public Information Specialist, Office of the County Judge & Janet Martin, Auditor
Acceptance of submissions from the Commissioners' Court for volunteers to serve on the Ellis County Complete Count Committee. - Todd Little, County Judge
3.10 To consider a finding, pursuant to §551.072 of the Government Code, that deliberations regarding the purchase, exchange, lease, or value of real property in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. - Todd Little, County Judge RECESS TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 4.1 Pursuant to §551.072 of the Government Code, to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. 4.2 Pursuant to §551.071 of the Government Code, consultation with attorney involving relocation of utility pole on Greathouse Road. ADJOURNMENT OF EXECUTIVE SESSION ADJOURNMENT
County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act §551 Motion to open meeting Invocation and Pledge of Allegiance - Todd Little, County Judge
Administrative: A1 Approval of Regular Bills, Payroll, and Officers' Reports. A2 Approval of Commissioners' Court Regular Meeting Minutes from December 3, 2019. - Krystal Valdez, County Clerk A3 Approval for County Judge to sign an Interlocal Cooperation Contract and Agreement for Detention Services between Ellis County and the City of Ennis for Class C Misdemeanor offenses only. - Chuck Edge, Sheriff A4 Approval of Interlocal Cooperation Contract between County of Ell is and the City of Palmer beginning January 1, 2020 to December 31, 2020. - Randy Stinson, Commissioner, Road & Bridge Precinct 1 A5 Adjustment and approval of salary supplement for the County Attorney Office employee, Bryan Norris, to be paid with funds received and transferred from the County & District Attorney Asset Forfeiture Funds to the County Attorney Salary line items (including the FICA, retirement, and social security line items) in the amount of $3,587.04 per year, making his annual salary $73,000.00. The effective date of the salary supplement adjustment is January 1, 2020 and runs through the end of this budget year. No Ellis County tax revenue is used to pay these supplements. Court approval is required by Article 59.06(d-l)(6)(A), Texas Code of Criminal Procedure. - Patrick Wilson, County & District Attorney A6 Approval for County Judge to sign a release of damages to Troy Construction in relation to damages to Crosby Road. These damages have been paid for and accepted by the Court on December 3, 2019, item F6. -Janet Martin, Auditor A7 Acceptance of the monthly mileage and activity reports for Texas A&M AgriLife Extension Office. - Mark Arnold, Texas A&M AgriLife Extension Office Financial: F1 Acceptance of unanticipated revenue of $789.00 as received and certified by the County Auditor, pursuant to Local Government Code §111.0108. This revenue is an annual rebate from the Texas Association of School Boards BuyBoard Cooperative and was placed in the 2020 fiscal year budget. -Janet Martin, Auditor F2 Acceptance of a tabulated report of the county's receipts and disbursements of funds from November 26, 2019 - December 10, 2019, pursuant to Local Government Code §114.024. - Janet Martin, Auditor F3 FY2019-20 Budget Amendment: INCREASE 042-0942-303020 Budgeted Fund Balance by $10,780.57; INCREASE 042-0942-508020 Equipment by $10,780.57. - Chuck Edge, Sheriff F4 FY2019-20 Budget Amendment: INCREASE 005-0703-400030 Misc Reimbursements by $155,000.00; INCREASE 005-0703-508070 General Expense by $155,000.00. Pursuant to Local Government Code §111.0108, unanticipated revenue certified by County Auditor. - Paul Perry, Commissioner, Road & Bridge Precinct 3 F5 FY2019-20 Budget Amendment: INCREASE 001-0210-407190 Chapter 19 State Funding by $263.91; INCREASE 001-0210-508000 Chapter 19 Expenditures by $263.91. Pursuant to Local Government Code §111.0108, unanticipated revenue certified by County Auditor. -Jana Onyon, Elections F6 FY2109-20 Line Item Adjustment: DECREASE 003-0601-508070 General Misc by $8,000.00; INCREASE 003-0601-507030 Telephone by $8,000.00. - Randy Stinson, Commissioner, Road & Bridge Precinct 1 F7 FY2109-20 Line Item Adjustment: DECREASE 001-0030-508620 Fiscal Service Fee by $1,000.00; INCREASE 001-0030-508190 Computer by $1,000.00. - K.W. Winkles, Audit F8 FY2109-20 Line Item Adjustment: DECREASE 031-0931-508070 General Misc by $15,712.04; INCREASE 031-0931-505020 Salary by $3,587.04; INCREASE 031-0931-508220 Legal Service Fees by $12,125.00. - Patrick Wilson, County & District Attorney F9 FY2019-20 Line Item Adjustment: DECREASE 001-0140-508070 Other Expenses by $825.00; INCREASE 001-0140-508870 Radio Tower by $825.00. - K.W. Winkles, Audit F10 Approval for payment of the following invoice to Robert K. Gill in the amount of $5,850.00 from the County & District Attorney Asset Forfeiture Funds, Line Item: Legal Services 031-0931-508220, for special prosecutor services. Approval is required by Article 59.06(d-l)(6)(A), Texas Code of Criminal Procedure. - Patrick Wilson, County & District Attorney F11 Approval for payment of the following invoice to D. Miles Brissette in the amount of $6,275.00 from the County & District Attorney Asset Forfeiture Funds, Line Item: Legal Services 031-0931-508220, for special prosecutor services. Approval is required by Article 59.06(d-l)(6)(A), Texas Code of Criminal Procedure. - Patrick Wilson, County & District Attorney F12 Approval to issue a check to Texas Department of Motor Vehicles in the amount of $8.25 for the issuance of a vehicle registration for alias tags. - Chuck Edge, Sheriff
Consideration and action to renew the following bid for a one (1) year period: Bid No. 2019-017 Armored Car Services for Ellis County using Choice Partners Cooperative Contract #18/068MR.
Discussion and possible approval of contract with HDR Architectural Services under Section 2254.004 of the Texas Government Code for design and other related services for the build out of the Ellis County Court at Law No. 3 and supporting offices.
Consideration and action to renew Bid No. 2019-002 for a six (6) month period with Arcosa Aggregates effective January 2, 2020 through July 1, 2020.
Discussion of the County's use of Techshare. - Paul Perry, Commissioner, Road & Bridge Precinct 3
Consideration and action to approve a contract between Ellis County and Ellis County Children's Advocacy Center. - Leslie Deen, Ellis County Children's Advocacy Center
Consideration and action to approve payment to Ellis County Historical Commission in the amount of $5,000. - Todd Little, County Judge
Consideration and action to approve a new taxing unit for 2019, known as a Property Improvement District, established by the City of Ferris. -John Bridges, Tax Assessor-Collector
Consideration and action for County Attorney in regard to stop signs at N. Oak Branch and Campbell Rd. - Paul Perry, Commissioner, Road & Bridge Precinct 3
Consideration and action regarding an agreement for a County Video Program between Ellis County and CGI Communications through the National Association of Counties. - Nathaniel Pecina, Public Information Specialist, Office of the County Judge
No action to be taken: discussion concerning a potential agreement between Ellis County and OpenGov, a government budgeting/transparency software company. - Nathaniel Pecina, Public Information Specialist, Office of the County Judge & Janet Martin, Auditor
Acceptance of submissions from the Commissioners' Court for volunteers to serve on the Ellis County Complete Count Committee. - Todd Little, County Judge
3.10 To consider a finding, pursuant to §551.072 of the Government Code, that deliberations regarding the purchase, exchange, lease, or value of real property in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. - Todd Little, County Judge RECESS TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 4.1 Pursuant to §551.072 of the Government Code, to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. 4.2 Pursuant to §551.071 of the Government Code, consultation with attorney involving relocation of utility pole on Greathouse Road. ADJOURNMENT OF EXECUTIVE SESSION ADJOURNMENT