County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act §551 Motion to open meeting Invocation and Pledge of Allegiance — Todd Little, County Judge
Commendation and recognition of Midlothian Police Officer Chris Douglas. — Todd Little, County Judge
Administrative: A1 Approval of Regular Bills, Payroll, and Officers’ Reports. A2 Approval of Commissioners’ Court Regular Meeting Minutes from December 30, 2019. — Krystal Valdez, County Clerk A3 Approval to accept interlocal work order request from the City of Garrett. Reference interlocal minute order 381.19. Pothole repairs not to exceed 8 hours of work. — Randy Stinson, Commissioner, Road & Bridge Precinct 4 A4 Approval for County Judge to sign Interlocal Cooperation Contract and Agreement for Detention Services between Ellis County and City of Alma for Class C misdemeanor offenses only. — Chuck Edge, Sheriff Financial: F1 Acceptance of County Auditor’s Annual Report, pursuant to Texas Local Government Code §114.022. —Janet Martin, Auditor F2 Acceptance of a tabulated report of the county’s receipts and disbursements of funds from December 11, 2019—January 3, 2020, pursuantto Local GovernmentCode §114.024.—Janet Martin, Auditor F3 Acceptance of Auditor’s monthly report to satisfy Local Government Code §114.025(a)(5). — Janet Martin, Auditor F4 Acceptance of monthly report for Constable Precinct 2. — Terry Nay, Constable, Precinct 2 F5 Acceptance of monthly report for Constable Precinct 3. — Curtis Polk, Jr., Constable, Precinct 3 F6 Approval of refund of property taxes. — John Bridges, Tax Assessor/Collector F7 Approval of payment of FY2019 invoices out of FY2020 budgeted funds. — K.W. Winkles, Audit F8 Approval to update sections 17.02 and 17.03 of the Ellis County Personnel Policy to allow for automatic updates to the mileage reimbursement rate based on annual issuances of standard mileage rates by the IRS. —Janet Martin, Auditor F9 FY 2019-20 Budget Amendment: INCREASE 001-0210-407190 Chapter 19 State Funding by $13,696.08; INCREASE 001-0210-508000 Chapter 19 Expenditures by $13,696.08 pursuant to Texas Local Government Code §111.01087 unbudgeted intergovernmental contract revenue certified by County Auditor. —Jana Onyon, Elections F1O FY 2019-20 Budget Amendment: INCREASE 001-0210-407190 Chapter 19 State Funding by $1,457.45; INCREASE 001-0210-508000 Chapter 19 Expenditures by $1,457.45. —Jana Onyon, Elections F11 FY 2019-20 Budget Amendment: INCREASE 001-0010-406620 Criminal Justice Alien Funds by $51,049.00; INCREASE 001-0140-505580 Contingencies/Reserve by $51,049.00 pursuant to Texas Local Government Code §111.01087 unbudgeted intergovernmental contract revenue certified by County Auditor. — K. W. Winkles, Audit F12 FY 2019-20 Line Item Adjustment: DECREASE 001-0430-509760 Preparedness Fair by $25.00; INCREASE 001-0430-509770 Preparedness Training by $25.00. — Samantha Pickett, Emergency Management F13 FY 2019-20 Line Item Adjustment: DECREASE 001-0070-505020 Salary by $1,643.36; INCREASE 001-0070-508010 Supply by $1,643.36. — Ellsworth Huling, Veteran’s Services
Consideration and action to approve the final plat of Dickerson Addition. The property contains ± 2.00 acres of land on the west side of Cole Road ± 500 feet south of FM 664, in the extraterritorial jurisdiction (ETJ) of the City of Red Oak, Road & Bridge Precinct No. 1.
Consideration and action upon a final plat of Mary Ruth Dodson Hart Subdivision. The property contains ± 19.395 acres of land in the Alejandro De La Garza Survey, Abstract No. 2, located on Alton Lane (a private road), ± 900 feet south of the intersection of Hwy. 34 and Dodson Road, in the extraterritorial jurisdiction (ETJ) of Ennis, Road & Bridge Precinct No. 2.
Consideration and action upon an application for a replat of Greystone Estates Lot 14R. The property contains ± 10.997 acres of land located on the east side of Singleton Road, ± 1,200 feet north of Campbell Road, Waxahachie, Road & Bridge Precinct No. 3.
Consideration and action upon a request to discontinue maintenance and vacation of a county road, Ruth Road, in accordance with Chapter 251 of the Texas Transportation Code. Ruth Road is located on the north side of FM 879 and ± 3,500 feet west of Boyce Road, in the extraterritorial jurisdiction of the City of Waxahachie, Ellis County, Precinct No. 1.
Consideration and action upon a request to amend Minute Order 488.04, an interlocal agreement between Ellis County and the City of Grand Prairie, Texas, regarding platting authority in their extraterritorial jurisdiction (ETJ).
Discussion, consideration and approval for the payoff of lease agreement 002-0070806-008 with BancorpSouth for a two 2019 Mack Granite GR64F Dump Trucks in the amount of $3,335.09 for Road & Bridge Precinct 2.
Discussion and approval for authorization to advertise and solicit bids for a vending machine contract for county facilities
Discussion and approval to grant a sole source exemption under §262.024 of the Local Government Code from the bidding requirements of §262.023 of the Local Government Code for the purchase of Proprietary Polymer-Modified Cold Asphalt Mix and Services from Atlas Asphalt, Inc. for Precincts 1, 2, 3, and 4.
Discussion and approval to grant Precincts 1, 2, 3, and 4 authority to purchase from sole source provider Atlas Asphalt, Inc. pursuant to Local Government Code §262.024(a)(7) up to $100,000.00 annually of EZ Street Proprietary Polymer Cold Asphalt Mix on an as-needed basis.
Discussion and possible approval of contract with HDR Architectural Services under §2254.004 of the Texas Government Code for design and other related services for the build out of the Ellis County Court at Law No. 3 and supporting offices.
Discussion and approval to grant an exemption under §262.024 of the Local Government Code from the bidding requirements of §262.023 of the Local Government Code for the professional appraisal services of Mike Atwood of Atwood Evaluations.
Discussion, consideration and approval to authorize the County Judge to sign a contract with Data Preservation Solutions, LLC for property fraud alert services in the amount of $22,566.88 for a term of three (3) years.
Presentation of Mr. Page Bishop for the position of County Extension Agent 4-H/Youth Development for Ellis County. — Dr. Donald Keim, Texas A&M AgriLife District Extension Director; Mark ArnoId, Texas A&M AgriLife Extension
Consideration and action to approve a tax abatement for Compass Data Centers of Red Oak. — Todd Little, County Judge
Discussion and approval to authorize the Ellis County Office of Emergency Management (OEM) to apply and accept grant funds from the FY 2020 Emergency Management Performance Grant (EMPG) on behalf of the County Judge/Director of Emergency Management by January 31, 2020. Once approved, grant funds will be accepted into line item 001-0430-50502 Salary. — Samantha Pickett, Emergency Management
Consideration and approval to participate in Texas Association of Counties cybersecurity training program and for County Judge to sign agreement. — Teral Crawford, Information Technology; Theresa Taylor. Human Resources
Acceptance of the following submissions for Ellis County Complete Count Committee from Commissioner Kyle Butler, Precinct 4, and to accept any other nominations brought forward by members of Commissioners’ Court: Jason Bankhead 1349 N. Creek Circle, Waxahachie, TX 75165 Brad Piland 111 Oak Creek Lane, Ovilla, Texas 75154
Consideration an action to approve an interlocal agreement between the North Central Texas Council of Governments and Ellis County for the Cooperating Technical Partners FY 2019 Flood Risk Project for Waxahachie Creek effective through September 30, 2022. — Joseph Jackson, Engineering
Consideration and action to authorize posting of Meadow Lane and schedule Public Hearing for proposed name change to West Meadow Lane per request from City of Red Oak. — Ted Kantor, Engineering
Discussion and possible action to nominate Commissioner Randy Stinson as the Ellis County representative on the NCT9-1-1 Board of Managers for a one (1) year term. — Todd Little, County Judge
3.10 To consider a finding, pursuant to §551.072 of the Government Code, that deliberations regarding the purchase, exchange, lease, or value of real property in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. — Todd Little, County Judge RECESS TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 4.1 Pursuant to §551.072 of the Government Code, to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. ADJOURNMENT OF EXECUTIVE SESSION
County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act §551 Motion to open meeting Invocation and Pledge of Allegiance — Todd Little, County Judge
Commendation and recognition of Midlothian Police Officer Chris Douglas. — Todd Little, County Judge
Administrative: A1 Approval of Regular Bills, Payroll, and Officers’ Reports. A2 Approval of Commissioners’ Court Regular Meeting Minutes from December 30, 2019. — Krystal Valdez, County Clerk A3 Approval to accept interlocal work order request from the City of Garrett. Reference interlocal minute order 381.19. Pothole repairs not to exceed 8 hours of work. — Randy Stinson, Commissioner, Road & Bridge Precinct 4 A4 Approval for County Judge to sign Interlocal Cooperation Contract and Agreement for Detention Services between Ellis County and City of Alma for Class C misdemeanor offenses only. — Chuck Edge, Sheriff Financial: F1 Acceptance of County Auditor’s Annual Report, pursuant to Texas Local Government Code §114.022. —Janet Martin, Auditor F2 Acceptance of a tabulated report of the county’s receipts and disbursements of funds from December 11, 2019—January 3, 2020, pursuantto Local GovernmentCode §114.024.—Janet Martin, Auditor F3 Acceptance of Auditor’s monthly report to satisfy Local Government Code §114.025(a)(5). — Janet Martin, Auditor F4 Acceptance of monthly report for Constable Precinct 2. — Terry Nay, Constable, Precinct 2 F5 Acceptance of monthly report for Constable Precinct 3. — Curtis Polk, Jr., Constable, Precinct 3 F6 Approval of refund of property taxes. — John Bridges, Tax Assessor/Collector F7 Approval of payment of FY2019 invoices out of FY2020 budgeted funds. — K.W. Winkles, Audit F8 Approval to update sections 17.02 and 17.03 of the Ellis County Personnel Policy to allow for automatic updates to the mileage reimbursement rate based on annual issuances of standard mileage rates by the IRS. —Janet Martin, Auditor F9 FY 2019-20 Budget Amendment: INCREASE 001-0210-407190 Chapter 19 State Funding by $13,696.08; INCREASE 001-0210-508000 Chapter 19 Expenditures by $13,696.08 pursuant to Texas Local Government Code §111.01087 unbudgeted intergovernmental contract revenue certified by County Auditor. —Jana Onyon, Elections F1O FY 2019-20 Budget Amendment: INCREASE 001-0210-407190 Chapter 19 State Funding by $1,457.45; INCREASE 001-0210-508000 Chapter 19 Expenditures by $1,457.45. —Jana Onyon, Elections F11 FY 2019-20 Budget Amendment: INCREASE 001-0010-406620 Criminal Justice Alien Funds by $51,049.00; INCREASE 001-0140-505580 Contingencies/Reserve by $51,049.00 pursuant to Texas Local Government Code §111.01087 unbudgeted intergovernmental contract revenue certified by County Auditor. — K. W. Winkles, Audit F12 FY 2019-20 Line Item Adjustment: DECREASE 001-0430-509760 Preparedness Fair by $25.00; INCREASE 001-0430-509770 Preparedness Training by $25.00. — Samantha Pickett, Emergency Management F13 FY 2019-20 Line Item Adjustment: DECREASE 001-0070-505020 Salary by $1,643.36; INCREASE 001-0070-508010 Supply by $1,643.36. — Ellsworth Huling, Veteran’s Services
Consideration and action to approve the final plat of Dickerson Addition. The property contains ± 2.00 acres of land on the west side of Cole Road ± 500 feet south of FM 664, in the extraterritorial jurisdiction (ETJ) of the City of Red Oak, Road & Bridge Precinct No. 1.
Consideration and action upon a final plat of Mary Ruth Dodson Hart Subdivision. The property contains ± 19.395 acres of land in the Alejandro De La Garza Survey, Abstract No. 2, located on Alton Lane (a private road), ± 900 feet south of the intersection of Hwy. 34 and Dodson Road, in the extraterritorial jurisdiction (ETJ) of Ennis, Road & Bridge Precinct No. 2.
Consideration and action upon an application for a replat of Greystone Estates Lot 14R. The property contains ± 10.997 acres of land located on the east side of Singleton Road, ± 1,200 feet north of Campbell Road, Waxahachie, Road & Bridge Precinct No. 3.
Consideration and action upon a request to discontinue maintenance and vacation of a county road, Ruth Road, in accordance with Chapter 251 of the Texas Transportation Code. Ruth Road is located on the north side of FM 879 and ± 3,500 feet west of Boyce Road, in the extraterritorial jurisdiction of the City of Waxahachie, Ellis County, Precinct No. 1.
Consideration and action upon a request to amend Minute Order 488.04, an interlocal agreement between Ellis County and the City of Grand Prairie, Texas, regarding platting authority in their extraterritorial jurisdiction (ETJ).
Discussion, consideration and approval for the payoff of lease agreement 002-0070806-008 with BancorpSouth for a two 2019 Mack Granite GR64F Dump Trucks in the amount of $3,335.09 for Road & Bridge Precinct 2.
Discussion and approval for authorization to advertise and solicit bids for a vending machine contract for county facilities
Discussion and approval to grant a sole source exemption under §262.024 of the Local Government Code from the bidding requirements of §262.023 of the Local Government Code for the purchase of Proprietary Polymer-Modified Cold Asphalt Mix and Services from Atlas Asphalt, Inc. for Precincts 1, 2, 3, and 4.
Discussion and approval to grant Precincts 1, 2, 3, and 4 authority to purchase from sole source provider Atlas Asphalt, Inc. pursuant to Local Government Code §262.024(a)(7) up to $100,000.00 annually of EZ Street Proprietary Polymer Cold Asphalt Mix on an as-needed basis.
Discussion and possible approval of contract with HDR Architectural Services under §2254.004 of the Texas Government Code for design and other related services for the build out of the Ellis County Court at Law No. 3 and supporting offices.
Discussion and approval to grant an exemption under §262.024 of the Local Government Code from the bidding requirements of §262.023 of the Local Government Code for the professional appraisal services of Mike Atwood of Atwood Evaluations.
Discussion, consideration and approval to authorize the County Judge to sign a contract with Data Preservation Solutions, LLC for property fraud alert services in the amount of $22,566.88 for a term of three (3) years.
Presentation of Mr. Page Bishop for the position of County Extension Agent 4-H/Youth Development for Ellis County. — Dr. Donald Keim, Texas A&M AgriLife District Extension Director; Mark ArnoId, Texas A&M AgriLife Extension
Consideration and action to approve a tax abatement for Compass Data Centers of Red Oak. — Todd Little, County Judge
Discussion and approval to authorize the Ellis County Office of Emergency Management (OEM) to apply and accept grant funds from the FY 2020 Emergency Management Performance Grant (EMPG) on behalf of the County Judge/Director of Emergency Management by January 31, 2020. Once approved, grant funds will be accepted into line item 001-0430-50502 Salary. — Samantha Pickett, Emergency Management
Consideration and approval to participate in Texas Association of Counties cybersecurity training program and for County Judge to sign agreement. — Teral Crawford, Information Technology; Theresa Taylor. Human Resources
Acceptance of the following submissions for Ellis County Complete Count Committee from Commissioner Kyle Butler, Precinct 4, and to accept any other nominations brought forward by members of Commissioners’ Court: Jason Bankhead 1349 N. Creek Circle, Waxahachie, TX 75165 Brad Piland 111 Oak Creek Lane, Ovilla, Texas 75154
Consideration an action to approve an interlocal agreement between the North Central Texas Council of Governments and Ellis County for the Cooperating Technical Partners FY 2019 Flood Risk Project for Waxahachie Creek effective through September 30, 2022. — Joseph Jackson, Engineering
Consideration and action to authorize posting of Meadow Lane and schedule Public Hearing for proposed name change to West Meadow Lane per request from City of Red Oak. — Ted Kantor, Engineering
Discussion and possible action to nominate Commissioner Randy Stinson as the Ellis County representative on the NCT9-1-1 Board of Managers for a one (1) year term. — Todd Little, County Judge
3.10 To consider a finding, pursuant to §551.072 of the Government Code, that deliberations regarding the purchase, exchange, lease, or value of real property in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. — Todd Little, County Judge RECESS TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. 4.1 Pursuant to §551.072 of the Government Code, to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. ADJOURNMENT OF EXECUTIVE SESSION