County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act §551 Motion to open meeting Invocation and Pledge of Allegiance — Randy Stinson, Commissioner, Precinct 1
Administrative: A1 Approval of Regular Bills, Payroll, and Officers’ Reports. A2 Approval of Commissioners’ Court Regular Meeting Minutes from January 14, 2020 and Special Meeting Minutes from January 22, 2020. — Krystal Valdez, County Clerk A3 Acceptance of racial profiling status report. — Tim Birdwell, Fire Marshal A4 Acceptance of regular monthly reports for travel and program activities for Texas A&M AgriLife Extension Agents Arnold, Espie, Edgar. — Mark Arnold, Texas A&M AgriLife Extension A5 Approval of Regular Bills, Payroll, and Officers’ Reports from the regularly scheduled meeting held on December 30, 2019. A6 Approval of Commissioners’ Court Regular Meeting Minutes from December 17, 2019. — Krystal Valdez, County Clerk A7 Approval of the official bond for the County Clerk. — Krystal Valdez, County Clerk A8 Approval of Interlocal Cooperation Contract between Ellis County and the City of Oak Leaf for term agreement January 1, 2020 through December 31, 2020. — Kyle Butler, Commissioner, Road & Bridge Precinct 4 A9 Approval of Interlocal Cooperation Contract between Ellis County and the City of Ovilla for term agreement January 1, 2020 through December 31, 2020. — Kyle Butler, Commissioner, Road & Bridge Precinct 4 A1O Approval of Interlocal Cooperation Contract between Ellis County and Red Oak ISO for term agreement January 1, 2020 through December 31, 2020. — Kyle Butler, Commissioner, Road & Bridge Precinct 4 A11 Approval of Interlocal Cooperation Contract between Ellis County and Waxahachie PSD for term agreement January 1, 2020 through December 31, 2020. — Kyle Butler, Commissioner, Road & Bridge Precinct 4 A12 Approval to advertise and solicit bids for a contract for rental equipment on an as-needed basis for Road & Bridge Precincts 1, 2, 3, and 4. — E.J. Harbin, Purchasing A13 Approval for a Uniform and Supplies Rental Program with Cintas Corporation using the Omnia Cooperative Contract Number R-BB-19002 in accordance with the Cooperative Purchasing Program, Chapter 271 of the Texas Government Code. — E.J. Harbin, Purchasing A14 Approval for the County Judge to execute a lease agreement with American National Leasing for a Ford F-iSO pick up for the Engineering Department. This will be a five (5) year lease to purchase. — E.J. Harbin, Purchasing A15 Approval to advertise and solicit for Request for Statement of Qualifications (RFSQ) for Professional Land Surveying Services. — E.i. Harbin, Purchasing A16 Approval to exercise the lease renewal option for Year 4 with Leasing Impressions Commercial, LLC for a portion of the building designated as 330 North 8th Street at the amount of $3,500.00 per month. — E.J. Harbin, Purchasing A17 Approval to re-appoint the following Emergency Service District Board members for two year terms beginning on January 1, 2020 and ending on December 31, 2022: ESD #1 Andy Mulvany, Geneva Mullins, Norquist Wade ESD #2 Timothy R. Raven, Danny Long, Tom Manning ESD #3 Murrie Wainscott, John V. Allen, Clay Sparks ESD #4 Ray Brindle, Anthony Modesto Jr. ESD #5 Billy Thompson, Raymond Miner ESD #6 James Malone ESD #7 Gary Sportsman, James Pharr, Cecil Hammonds ESD #8 Teaner Johnson ESD #9 Kenny Caldwell, Rick Davis — Tim Birdwell, Fire Marshal A18 Approval to accept the resignations of the following ESD Board member effective December 31, 2019: Randy Johnston (ESD #6), Joe Bond (ESD #4). — Tim Birdwell, Fire Marshal A19 Approval to accept the application of Steven Wakeland and appoint him to replace Joe Bond for a term ending December 30, 2020. — Tim Birdwell, Fire Marshal A20 Pursuant to Local Government Code §372, approval of a new taxing unit for 2019, known as a Public Improvement District, established by the City of Ferris. —John Bridges, Tax Assessor/Collector A21 Approval for the use of the unclaimed money received annually under Property Code Chapter 74. Texas Local Government Code §381.004(f) authorizes the County to use to benefit the Children’s Advocacy Center. —Janet Martin, Auditor Financial: Fl Approval of payment of FY2019 invoices out of FY2020 budgeted funds. —Janet Martin, Audit F2 FY 2019-20 Line Item Adjustment: DECREASE 010-0653-508070 FM2 General Misc. by $10,000.00; INCREASE 010-0653-509090 FM2 Repairs/Parts by $10,000.00. — Lane Grayson, Commissioner, Road & Bridge Precinct 2 F3 FY 2019-20 Line Item Adjustment: DECREASE 001-0210-508010 Supplies by $560.00; INCREASE 001-0210-508030 Furn/Fixtures by $560.00. —Jana Onyon, Elections F4 FY 2019-20 Budget Amendment: INCREASE 011-0704-303020 FM3 Budgeted Fund Balance by $50,000.00; INCREASE 011-0704-509110 FM3 Gravel by $50,000.00. — Paul Perry, Commissioner, Road & Bridge Precinct 3 F5 Acceptance of a tabulated report of the County’s receipts and disbursements of funds from January 4, 2020—January 16, 2020, pursuant to Local Government Code §114024. F6 FY 2018-19 Line Item Adjustment: DECREASE 00 1-0030-508620 Fiscal Service Fee by $1,188.00; INCREASE 001-0030-508190 Computer by $1,188.00.— K.W. Winkles, Audit F7 FY 2019-20 Line Item Adjustment: DECREASE 001-0010-509380 DWI Warrant Review by $729.89; INCREASE 001-0010-509460 Dispatch Equipment by $729.89. — Chuck Edge, Sheriff
DEPARTMENT OF DEVELOPMENT Consideration and action on an application for a replat of Rock Creek Estates Lot 60A. The property contains ± 4.139 acres of land located on the south side of Meadow Lark Lane ± 1,600 feet west of Batchler Road in the extraterritorial jurisdiction (ETJ) of Red Oak, Road & Bridge Precinct No. 1.
Consideration and action on a final plat of Steadham Addition Lot 1 & 2, Block 1. The property contains ± 21.333 acres of land in the J. Liles Survey, Abstract No. 660, located at the intersection of Angus Road and Hoyt Road, in the extraterritorial jurisdiction (ETJ) of Waxahachie, Road & Bridge Precinct No. 3.
Consideration and action on a final plat of Crestview Acres Addition, Lot 7, Block 1. The property contains ± 4.12 acres of land ± 100 feet southwest from the intersection of Hunsucker Road and Alvin Lane, in the extraterritorial jurisdiction (ETJ) of the City of Red Oak, Road & Bridge Precinct No. 1.
Consideration and action on a request to discontinue maintenance and vacation of a county road, Ruth Road, in accordance with Chapter 251 of the Texas Transportation Code. Ruth Road is located on the north side of FM 879 and ± 3,500 feet west of Boyce Road, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Ellis County, Precinct No. 1.
Approval for a final plat of Cisneros Simon Addition. The property contains ± 5.44 acres of land in the R. Pena Survey, Abstract No. 3, located on Eason Road, ± 1,580 feet northwest of Chemlar Lane, in the extraterritorial jurisdiction (ETJ) of Ennis, Road & Bridge Precinct No. 1.
Approval for a request to release a performance bond and accept a maintenance bond for Murray Estates. The property contains a total of ± 39.60 acres of land located on the north side of FM 879 ± 1,120 feet west of Boyce First Street in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 1.
PURCHASING Discussion, consideration, and approval for the award of bid number 2019018 — Contract for Sale of Scrap Metal and Vehicles to HLHR Metals Recycling for precincts 1, 2, 3, and 4.
Discuss, consider, and approve using the BuyBoard Cooperative Contract Number 541-17 with Lone Star Auctioneers in accordance with the Cooperative Purchasing Program, pursuant to Local Government Code §271.
ADMINISTRATIVE Resolution in support of designating Ellis County as a “Sanctuary County for the Unborn”. — Todd Little, County Judge
Discussion and consideration to authorize County Judge to sign a contract with FirstLook, “A Sexual Health and Pregnancy Center”. — Todd Little, County Judge
Consideration of a tax abatement agreement with Compass Data Centers DFW Ill, LLC, the owner of the property located within the Red Oak Tax Abatement Reinvestment Zone Number 8. — Todd Little, County Judge
Consideration and approval for County Judge to sign a Rental Agreement with Election Systems & Software for renting 50 ExpressVote Terminals for the Primary March 3, 2020 Election Day Vote Centers. The rental and payment of $39,750.00 has been pre-approved by the State of Texas. —Jana Onyon, Elections
Discussion and consideration, and possible action regarding the replacement of a backup server in the amount of $20,297.78. — Teral Crawford, Information Technology
Discussion and possible action to approve the Texas Association of Counties (TAC) Cyber Security Course. — Paul Perry, Commissioner, Road & Bridge Precinct 3
Approval of An Amended Order Resolution Adopted by Minute Order 268.08 Amending and Restating Resolution Concerning Utility and Communication Lines in County Right-of-Way. — Robert Schell, County & District Attorney’s Office ADJOURNMENT
County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act §551 Motion to open meeting Invocation and Pledge of Allegiance — Randy Stinson, Commissioner, Precinct 1
Administrative: A1 Approval of Regular Bills, Payroll, and Officers’ Reports. A2 Approval of Commissioners’ Court Regular Meeting Minutes from January 14, 2020 and Special Meeting Minutes from January 22, 2020. — Krystal Valdez, County Clerk A3 Acceptance of racial profiling status report. — Tim Birdwell, Fire Marshal A4 Acceptance of regular monthly reports for travel and program activities for Texas A&M AgriLife Extension Agents Arnold, Espie, Edgar. — Mark Arnold, Texas A&M AgriLife Extension A5 Approval of Regular Bills, Payroll, and Officers’ Reports from the regularly scheduled meeting held on December 30, 2019. A6 Approval of Commissioners’ Court Regular Meeting Minutes from December 17, 2019. — Krystal Valdez, County Clerk A7 Approval of the official bond for the County Clerk. — Krystal Valdez, County Clerk A8 Approval of Interlocal Cooperation Contract between Ellis County and the City of Oak Leaf for term agreement January 1, 2020 through December 31, 2020. — Kyle Butler, Commissioner, Road & Bridge Precinct 4 A9 Approval of Interlocal Cooperation Contract between Ellis County and the City of Ovilla for term agreement January 1, 2020 through December 31, 2020. — Kyle Butler, Commissioner, Road & Bridge Precinct 4 A1O Approval of Interlocal Cooperation Contract between Ellis County and Red Oak ISO for term agreement January 1, 2020 through December 31, 2020. — Kyle Butler, Commissioner, Road & Bridge Precinct 4 A11 Approval of Interlocal Cooperation Contract between Ellis County and Waxahachie PSD for term agreement January 1, 2020 through December 31, 2020. — Kyle Butler, Commissioner, Road & Bridge Precinct 4 A12 Approval to advertise and solicit bids for a contract for rental equipment on an as-needed basis for Road & Bridge Precincts 1, 2, 3, and 4. — E.J. Harbin, Purchasing A13 Approval for a Uniform and Supplies Rental Program with Cintas Corporation using the Omnia Cooperative Contract Number R-BB-19002 in accordance with the Cooperative Purchasing Program, Chapter 271 of the Texas Government Code. — E.J. Harbin, Purchasing A14 Approval for the County Judge to execute a lease agreement with American National Leasing for a Ford F-iSO pick up for the Engineering Department. This will be a five (5) year lease to purchase. — E.J. Harbin, Purchasing A15 Approval to advertise and solicit for Request for Statement of Qualifications (RFSQ) for Professional Land Surveying Services. — E.i. Harbin, Purchasing A16 Approval to exercise the lease renewal option for Year 4 with Leasing Impressions Commercial, LLC for a portion of the building designated as 330 North 8th Street at the amount of $3,500.00 per month. — E.J. Harbin, Purchasing A17 Approval to re-appoint the following Emergency Service District Board members for two year terms beginning on January 1, 2020 and ending on December 31, 2022: ESD #1 Andy Mulvany, Geneva Mullins, Norquist Wade ESD #2 Timothy R. Raven, Danny Long, Tom Manning ESD #3 Murrie Wainscott, John V. Allen, Clay Sparks ESD #4 Ray Brindle, Anthony Modesto Jr. ESD #5 Billy Thompson, Raymond Miner ESD #6 James Malone ESD #7 Gary Sportsman, James Pharr, Cecil Hammonds ESD #8 Teaner Johnson ESD #9 Kenny Caldwell, Rick Davis — Tim Birdwell, Fire Marshal A18 Approval to accept the resignations of the following ESD Board member effective December 31, 2019: Randy Johnston (ESD #6), Joe Bond (ESD #4). — Tim Birdwell, Fire Marshal A19 Approval to accept the application of Steven Wakeland and appoint him to replace Joe Bond for a term ending December 30, 2020. — Tim Birdwell, Fire Marshal A20 Pursuant to Local Government Code §372, approval of a new taxing unit for 2019, known as a Public Improvement District, established by the City of Ferris. —John Bridges, Tax Assessor/Collector A21 Approval for the use of the unclaimed money received annually under Property Code Chapter 74. Texas Local Government Code §381.004(f) authorizes the County to use to benefit the Children’s Advocacy Center. —Janet Martin, Auditor Financial: Fl Approval of payment of FY2019 invoices out of FY2020 budgeted funds. —Janet Martin, Audit F2 FY 2019-20 Line Item Adjustment: DECREASE 010-0653-508070 FM2 General Misc. by $10,000.00; INCREASE 010-0653-509090 FM2 Repairs/Parts by $10,000.00. — Lane Grayson, Commissioner, Road & Bridge Precinct 2 F3 FY 2019-20 Line Item Adjustment: DECREASE 001-0210-508010 Supplies by $560.00; INCREASE 001-0210-508030 Furn/Fixtures by $560.00. —Jana Onyon, Elections F4 FY 2019-20 Budget Amendment: INCREASE 011-0704-303020 FM3 Budgeted Fund Balance by $50,000.00; INCREASE 011-0704-509110 FM3 Gravel by $50,000.00. — Paul Perry, Commissioner, Road & Bridge Precinct 3 F5 Acceptance of a tabulated report of the County’s receipts and disbursements of funds from January 4, 2020—January 16, 2020, pursuant to Local Government Code §114024. F6 FY 2018-19 Line Item Adjustment: DECREASE 00 1-0030-508620 Fiscal Service Fee by $1,188.00; INCREASE 001-0030-508190 Computer by $1,188.00.— K.W. Winkles, Audit F7 FY 2019-20 Line Item Adjustment: DECREASE 001-0010-509380 DWI Warrant Review by $729.89; INCREASE 001-0010-509460 Dispatch Equipment by $729.89. — Chuck Edge, Sheriff
DEPARTMENT OF DEVELOPMENT Consideration and action on an application for a replat of Rock Creek Estates Lot 60A. The property contains ± 4.139 acres of land located on the south side of Meadow Lark Lane ± 1,600 feet west of Batchler Road in the extraterritorial jurisdiction (ETJ) of Red Oak, Road & Bridge Precinct No. 1.
Consideration and action on a final plat of Steadham Addition Lot 1 & 2, Block 1. The property contains ± 21.333 acres of land in the J. Liles Survey, Abstract No. 660, located at the intersection of Angus Road and Hoyt Road, in the extraterritorial jurisdiction (ETJ) of Waxahachie, Road & Bridge Precinct No. 3.
Consideration and action on a final plat of Crestview Acres Addition, Lot 7, Block 1. The property contains ± 4.12 acres of land ± 100 feet southwest from the intersection of Hunsucker Road and Alvin Lane, in the extraterritorial jurisdiction (ETJ) of the City of Red Oak, Road & Bridge Precinct No. 1.
Consideration and action on a request to discontinue maintenance and vacation of a county road, Ruth Road, in accordance with Chapter 251 of the Texas Transportation Code. Ruth Road is located on the north side of FM 879 and ± 3,500 feet west of Boyce Road, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Ellis County, Precinct No. 1.
Approval for a final plat of Cisneros Simon Addition. The property contains ± 5.44 acres of land in the R. Pena Survey, Abstract No. 3, located on Eason Road, ± 1,580 feet northwest of Chemlar Lane, in the extraterritorial jurisdiction (ETJ) of Ennis, Road & Bridge Precinct No. 1.
Approval for a request to release a performance bond and accept a maintenance bond for Murray Estates. The property contains a total of ± 39.60 acres of land located on the north side of FM 879 ± 1,120 feet west of Boyce First Street in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 1.
PURCHASING Discussion, consideration, and approval for the award of bid number 2019018 — Contract for Sale of Scrap Metal and Vehicles to HLHR Metals Recycling for precincts 1, 2, 3, and 4.
Discuss, consider, and approve using the BuyBoard Cooperative Contract Number 541-17 with Lone Star Auctioneers in accordance with the Cooperative Purchasing Program, pursuant to Local Government Code §271.
ADMINISTRATIVE Resolution in support of designating Ellis County as a “Sanctuary County for the Unborn”. — Todd Little, County Judge
Discussion and consideration to authorize County Judge to sign a contract with FirstLook, “A Sexual Health and Pregnancy Center”. — Todd Little, County Judge
Consideration of a tax abatement agreement with Compass Data Centers DFW Ill, LLC, the owner of the property located within the Red Oak Tax Abatement Reinvestment Zone Number 8. — Todd Little, County Judge
Consideration and approval for County Judge to sign a Rental Agreement with Election Systems & Software for renting 50 ExpressVote Terminals for the Primary March 3, 2020 Election Day Vote Centers. The rental and payment of $39,750.00 has been pre-approved by the State of Texas. —Jana Onyon, Elections
Discussion and consideration, and possible action regarding the replacement of a backup server in the amount of $20,297.78. — Teral Crawford, Information Technology
Discussion and possible action to approve the Texas Association of Counties (TAC) Cyber Security Course. — Paul Perry, Commissioner, Road & Bridge Precinct 3
Approval of An Amended Order Resolution Adopted by Minute Order 268.08 Amending and Restating Resolution Concerning Utility and Communication Lines in County Right-of-Way. — Robert Schell, County & District Attorney’s Office ADJOURNMENT