County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act §551 Motion to open meeting Invocation and Pledge of Allegiance - Paul Perry, Commissioner, Precinct 3
Administrative: A1 Approval of Regular Bills, Payroll, and Officers' Reports. A2 Approval of Commissioners' Court Regular Meeting Minutes from February 11, 2020. - Krystal Valdez, County Clerk A3 Acceptance of surety bond for ESD #7 Board Member Gary Sportsman. - Tim Birdwell, Fire Marshal A4 Acceptance of 2019 Racial Profiling Report for Constable Precinct 2. - Terry Nay, Constable, Precinct 2 A5 Acceptance of monthly travel and activity reports from Ellis County Extension Agents. - Mark Arnold, Texas A&M AgriUfe Extension Office Financial; F1 Acceptance of County Auditor's monthly report for January 2020, pursuant to Texas Local Government Code §114.025, -Janet Martin, Audit F2 Acceptance of a tabulated report of the county's receipts and disbursements from February 4, 2020 - February 14, 2020, pursuant to Texas Local Government Code §114.024. -Janet Martin, Audit F3 Request for approval to pay property tax refunds in an amount of $169,639.56. -Janet Martin, Audit F4 FY 2019-20 Line Item Adjustment: DECREASE 009-0602-505580 Contingency by $200,000.00; INCREASE 009-0602-508020 Purchase of Equipment by $200,000.00. - Randy Stinson, Commissioner, Road & Bridge Precinct 1 F5 FY 2019-20 Line Item Adjustment: DECREASE 001-0613-508080 Auto Gas/Oil Reimb. by $413.31; INCREASE 001-0613-508100 Auto Tires by $413.31. - Curtis Polk, Jr., Constable Precinct Three F6 FY 2019-20 Line Item Adjustment: DECREASE 001-0613-508020 Equipment by $366.00; INCREASE 001-0613-508100 Uniform Exp. by $366.00. - Curtis Polk, Jr., Constable Precinct Three F7 FY 2019-20 Budget Amendment: INCREASE 001-0010-409280 Auction Sale by $37,762.20; INCREASE 001-0140-508110 Fleet Purchase by $37,762.20, pursuant to Local Government Code §111.0108, unanticipated revenue certified by County Auditor. This revenue us from the online auction held by Rene Bates on January 30, 2020. - K. W. Winkles, Audit F8 FY 2019-20 Budget Amendment: INCREASE 001-0010-406590 Insurance Reimbursement by $38,181.00; INCREASE 001-0140-508110 Fleet Purchase by $38,181.00, pursuant to Local Government Code §111.0108, unanticipated revenue certified by County Auditor and accepted by Commissioners' Court on 2/11/2020. - K.W. Winkles, Audit F9 FY 2019-20 Budget Amendment: INCREASE 001-0010-406590 Insurance Reimbursement by $11,991.66; INCREASE 001-0140-508110 Fleet Purchase by $11,991.66, pursuant to Local Government Code §111.0108, unanticipated revenue certified by County Auditor. This revenue is for the total loss of a 2013 Chevy Tahoe, VIN 0165. - K.W. Winkles, Audit F10 FY 2019-20 Budget Amendment: INCREASE 001-0010-400030 Misc Reimbursements by $1,525.99; INCREASE 001-0230-508880 Computer Service by $1,525.99, pursuant to Local Government Code §111.0108, unanticipated revenue certified by County Auditor This revenue is a rebate from Staples. - EJ Harbin, Purchasing F11 FY 2019-20 Budget Amendment: INCREASE 005-0000-303020 RB3 Fund Balance by $280,000.00; INCREASE 005-0703-508020 Purchase Equipment by $280,000.00, INCREASE 011-0000-303020 FM3 Fund Balance by $179,000.00; INCREASE 011-0704-508020 FM3 Purchase Equipment by $179,000.00. - Paul Perry, Commissioner, Road & Bridge Precinct 3 F12 FY 2019-20 Budget Amendment: INCREASE 009-0000-303020 FM1 Fund Balance by $257,557.28; INCREASE 009-0602-508020 Purchase Equipment by $257,557.28. - Randy Stinson, Commissioner, Road & Bridge Precinct 1 F13 FY 2019-20 Budget Amendment: INCREASE 012-0000-303020 FM4 Budgeted Fund Balance by $460,000.00; INCREASE 012-0755-508020 FM4 Purchase Equipment by $460,000.00. - Kyle Butler, Commissioner, Road & Bridge Precinct 4 F14 FY 2019-20 Budget Amendment: INCREASE 042-0942-492220 Bulletproof Vest Grant Revenue by $12,315.37; INCREASE 042-0942-508020 Equipment by $12,315.37, pursuant to Local Government Code §111.0107, unbudgeted intergovernmental contract revenue certified by County Auditor. - Chuck Edge, Sheriff F15 FY 2019-20 Line Item Adjustment: DECREASE 033-0933-508600 TSF to General by $4,000.00; INCREASE 033-0933-508020 Equipment by $4,000.00. -Jackie Mille, Jr., Justice of the Peace Precinct Two
Public Hearing on proposed name change of Meadow Lane to West Meadow Lane. - Ted Kantor, Engineering
Public Hearing on proposed installation of stop sign on the east-bound lane of Campbell Road at N. Oak Branch Road. - Ted Kantor, Engineering
Consideration and action upon a request to release a performance bond and accept a maintenance bond for drainage improvements for Springside Estates, Phase One. The property contains ± 88.651 acres of land located on the north side of Broadhead Road + 650 feet west of Gibson Road, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 4.
Consideration and action upon a request to release a performance bond and accept a maintenance bond for paving improvements for Springside Estates, Phase One The property contains ± 88.651 acres of land located on the north side of Broadhead Road ± 650 feet west of Gibson Road, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 4.
Consideration and action upon a request to accept a performance bond for Horseshoe Meadows. This property contains ± 74.86 acres of land in the Mary Powers Survey, Abstract No. 843, and the W.C. Berry Survey, Abstract No. 73, located on the southside of Bob White Road ± 850 feet west of FM 664 in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 4.
Consideration and action upon a request to grant a one-time variance for 200 Mulkey Road & adjacent property (Parcel ID No. 202575 and 271129) from Section IV (B)(2) {Residential Lots) of the Subdivision Development Standards to allow one (1) lot without meeting the minimum road frontage requirement. The property contains ± 4.00 acres of land on the south side of Mulkey Road, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 4.
Consideration and action upon a final plat of Palomino Estates. The property contains ± 5.043 acres of land in the W. Berry Survey, Abstract No. 73, located near the southeast corner of Spring Branch Road and Black Champ Road, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 4.
Consideration and action to order three (3) 2021 International HV607 Trucks with Etnyre Distributor Units in the amount of $534,024.84 for Road & Bridge Precincts 1, 3, and 4, using Texas Association of School Boards Buy Board Cooperative Contract number 601-19 from Southwest International Trucks.
Consideration and action to order three (3) Etnyre Chip Spreader Units in the amount of $838,647.00 for Road & Bridge Precincts 1, 3, and 4, using Texas Association of School Boards Buy Board Cooperative Contract number 597-19 from R.B. Everett & Co.
Consideration and action for the County Judge to execute the order form for implementation of Bonfire eProcurement Software using the Texas DIR-TSO-4363 Cooperative Contract for the Purchasing Department.
Consideration and action for a finding of an exemption under §262.024.7 of the Local Government Code from the bidding requirements under §262.023 of the Local Government Code for the purchase of Proprietary Super Slurry Mix and Services from Martin Marietta, Inc.
Consideration and action to grant authority to purchase Super Slurry Mix from Martin Marietta, Inc. on an as needed basis for Road & Bridge Precincts 1, 2, 3, and 4.
Consideration and action to grant an exemption under §262.024.9(C) of the Local Government Code from the bidding requirements of §262.023 of the Local Government Code of the purchase of a surplus 2016 Gradall from the City of Red Oak, Texas for Road & Bridge Precinct 4.
Consideration and action to purchase one (1) 2016 Gradall XL 3300 III from the City of Red Oak for an amount of $160,000.00 for Road & Bridge Precinct 4.
Consideration and action to declare the listed vehicles and items as surplus to be disposed in accordance with the Local Government Code 263: -2008 Ford Crown Victoria VIN # 2FAFP71V88X139045 -Sony TV (2), RCA VCR, -4'X6' Whiteboard -Various Printers -Approximately 5 -Approximately 20 Office Chairs -Box of New VHS Tapes Approximately 6
Consideration and action to authorize County Judge to sign a contract with FirstLook, "A Sexual Health and Pregnancy Center". - Todd Little, County Judge
Consideration and action on the proposed name change of Meadow Lane to West Meadow Lane. ~~ Ted Kan tor, Engineering
Consideration and action on the proposed installation of a stop sign on the east-bound lane of Campbell Road at N. Oak Branch Road. - Ted Kantor, Engineering
Discussion and possible action to approve purchasing authority for the Purchasing Agent for emergencies and certain exemptions in accordance with Local Government Code 262.024. - Paul Perry, Commissioner, Road & Bridge Precinct ADJOURNMENT
County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act §551 Motion to open meeting Invocation and Pledge of Allegiance - Paul Perry, Commissioner, Precinct 3
Administrative: A1 Approval of Regular Bills, Payroll, and Officers' Reports. A2 Approval of Commissioners' Court Regular Meeting Minutes from February 11, 2020. - Krystal Valdez, County Clerk A3 Acceptance of surety bond for ESD #7 Board Member Gary Sportsman. - Tim Birdwell, Fire Marshal A4 Acceptance of 2019 Racial Profiling Report for Constable Precinct 2. - Terry Nay, Constable, Precinct 2 A5 Acceptance of monthly travel and activity reports from Ellis County Extension Agents. - Mark Arnold, Texas A&M AgriUfe Extension Office Financial; F1 Acceptance of County Auditor's monthly report for January 2020, pursuant to Texas Local Government Code §114.025, -Janet Martin, Audit F2 Acceptance of a tabulated report of the county's receipts and disbursements from February 4, 2020 - February 14, 2020, pursuant to Texas Local Government Code §114.024. -Janet Martin, Audit F3 Request for approval to pay property tax refunds in an amount of $169,639.56. -Janet Martin, Audit F4 FY 2019-20 Line Item Adjustment: DECREASE 009-0602-505580 Contingency by $200,000.00; INCREASE 009-0602-508020 Purchase of Equipment by $200,000.00. - Randy Stinson, Commissioner, Road & Bridge Precinct 1 F5 FY 2019-20 Line Item Adjustment: DECREASE 001-0613-508080 Auto Gas/Oil Reimb. by $413.31; INCREASE 001-0613-508100 Auto Tires by $413.31. - Curtis Polk, Jr., Constable Precinct Three F6 FY 2019-20 Line Item Adjustment: DECREASE 001-0613-508020 Equipment by $366.00; INCREASE 001-0613-508100 Uniform Exp. by $366.00. - Curtis Polk, Jr., Constable Precinct Three F7 FY 2019-20 Budget Amendment: INCREASE 001-0010-409280 Auction Sale by $37,762.20; INCREASE 001-0140-508110 Fleet Purchase by $37,762.20, pursuant to Local Government Code §111.0108, unanticipated revenue certified by County Auditor. This revenue us from the online auction held by Rene Bates on January 30, 2020. - K. W. Winkles, Audit F8 FY 2019-20 Budget Amendment: INCREASE 001-0010-406590 Insurance Reimbursement by $38,181.00; INCREASE 001-0140-508110 Fleet Purchase by $38,181.00, pursuant to Local Government Code §111.0108, unanticipated revenue certified by County Auditor and accepted by Commissioners' Court on 2/11/2020. - K.W. Winkles, Audit F9 FY 2019-20 Budget Amendment: INCREASE 001-0010-406590 Insurance Reimbursement by $11,991.66; INCREASE 001-0140-508110 Fleet Purchase by $11,991.66, pursuant to Local Government Code §111.0108, unanticipated revenue certified by County Auditor. This revenue is for the total loss of a 2013 Chevy Tahoe, VIN 0165. - K.W. Winkles, Audit F10 FY 2019-20 Budget Amendment: INCREASE 001-0010-400030 Misc Reimbursements by $1,525.99; INCREASE 001-0230-508880 Computer Service by $1,525.99, pursuant to Local Government Code §111.0108, unanticipated revenue certified by County Auditor This revenue is a rebate from Staples. - EJ Harbin, Purchasing F11 FY 2019-20 Budget Amendment: INCREASE 005-0000-303020 RB3 Fund Balance by $280,000.00; INCREASE 005-0703-508020 Purchase Equipment by $280,000.00, INCREASE 011-0000-303020 FM3 Fund Balance by $179,000.00; INCREASE 011-0704-508020 FM3 Purchase Equipment by $179,000.00. - Paul Perry, Commissioner, Road & Bridge Precinct 3 F12 FY 2019-20 Budget Amendment: INCREASE 009-0000-303020 FM1 Fund Balance by $257,557.28; INCREASE 009-0602-508020 Purchase Equipment by $257,557.28. - Randy Stinson, Commissioner, Road & Bridge Precinct 1 F13 FY 2019-20 Budget Amendment: INCREASE 012-0000-303020 FM4 Budgeted Fund Balance by $460,000.00; INCREASE 012-0755-508020 FM4 Purchase Equipment by $460,000.00. - Kyle Butler, Commissioner, Road & Bridge Precinct 4 F14 FY 2019-20 Budget Amendment: INCREASE 042-0942-492220 Bulletproof Vest Grant Revenue by $12,315.37; INCREASE 042-0942-508020 Equipment by $12,315.37, pursuant to Local Government Code §111.0107, unbudgeted intergovernmental contract revenue certified by County Auditor. - Chuck Edge, Sheriff F15 FY 2019-20 Line Item Adjustment: DECREASE 033-0933-508600 TSF to General by $4,000.00; INCREASE 033-0933-508020 Equipment by $4,000.00. -Jackie Mille, Jr., Justice of the Peace Precinct Two
Public Hearing on proposed name change of Meadow Lane to West Meadow Lane. - Ted Kantor, Engineering
Public Hearing on proposed installation of stop sign on the east-bound lane of Campbell Road at N. Oak Branch Road. - Ted Kantor, Engineering
Consideration and action upon a request to release a performance bond and accept a maintenance bond for drainage improvements for Springside Estates, Phase One. The property contains ± 88.651 acres of land located on the north side of Broadhead Road + 650 feet west of Gibson Road, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 4.
Consideration and action upon a request to release a performance bond and accept a maintenance bond for paving improvements for Springside Estates, Phase One The property contains ± 88.651 acres of land located on the north side of Broadhead Road ± 650 feet west of Gibson Road, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 4.
Consideration and action upon a request to accept a performance bond for Horseshoe Meadows. This property contains ± 74.86 acres of land in the Mary Powers Survey, Abstract No. 843, and the W.C. Berry Survey, Abstract No. 73, located on the southside of Bob White Road ± 850 feet west of FM 664 in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 4.
Consideration and action upon a request to grant a one-time variance for 200 Mulkey Road & adjacent property (Parcel ID No. 202575 and 271129) from Section IV (B)(2) {Residential Lots) of the Subdivision Development Standards to allow one (1) lot without meeting the minimum road frontage requirement. The property contains ± 4.00 acres of land on the south side of Mulkey Road, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 4.
Consideration and action upon a final plat of Palomino Estates. The property contains ± 5.043 acres of land in the W. Berry Survey, Abstract No. 73, located near the southeast corner of Spring Branch Road and Black Champ Road, in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 4.
Consideration and action to order three (3) 2021 International HV607 Trucks with Etnyre Distributor Units in the amount of $534,024.84 for Road & Bridge Precincts 1, 3, and 4, using Texas Association of School Boards Buy Board Cooperative Contract number 601-19 from Southwest International Trucks.
Consideration and action to order three (3) Etnyre Chip Spreader Units in the amount of $838,647.00 for Road & Bridge Precincts 1, 3, and 4, using Texas Association of School Boards Buy Board Cooperative Contract number 597-19 from R.B. Everett & Co.
Consideration and action for the County Judge to execute the order form for implementation of Bonfire eProcurement Software using the Texas DIR-TSO-4363 Cooperative Contract for the Purchasing Department.
Consideration and action for a finding of an exemption under §262.024.7 of the Local Government Code from the bidding requirements under §262.023 of the Local Government Code for the purchase of Proprietary Super Slurry Mix and Services from Martin Marietta, Inc.
Consideration and action to grant authority to purchase Super Slurry Mix from Martin Marietta, Inc. on an as needed basis for Road & Bridge Precincts 1, 2, 3, and 4.
Consideration and action to grant an exemption under §262.024.9(C) of the Local Government Code from the bidding requirements of §262.023 of the Local Government Code of the purchase of a surplus 2016 Gradall from the City of Red Oak, Texas for Road & Bridge Precinct 4.
Consideration and action to purchase one (1) 2016 Gradall XL 3300 III from the City of Red Oak for an amount of $160,000.00 for Road & Bridge Precinct 4.
Consideration and action to declare the listed vehicles and items as surplus to be disposed in accordance with the Local Government Code 263: -2008 Ford Crown Victoria VIN # 2FAFP71V88X139045 -Sony TV (2), RCA VCR, -4'X6' Whiteboard -Various Printers -Approximately 5 -Approximately 20 Office Chairs -Box of New VHS Tapes Approximately 6
Consideration and action to authorize County Judge to sign a contract with FirstLook, "A Sexual Health and Pregnancy Center". - Todd Little, County Judge
Consideration and action on the proposed name change of Meadow Lane to West Meadow Lane. ~~ Ted Kan tor, Engineering
Consideration and action on the proposed installation of a stop sign on the east-bound lane of Campbell Road at N. Oak Branch Road. - Ted Kantor, Engineering
Discussion and possible action to approve purchasing authority for the Purchasing Agent for emergencies and certain exemptions in accordance with Local Government Code 262.024. - Paul Perry, Commissioner, Road & Bridge Precinct ADJOURNMENT