County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Texas Open Meetings Act §551 Motion to open meeting Invocation and Pledge of Allegiance - Randy Stinson, Commissioner, Precinct 1
Consideration and action to re-appoint Dr. Leigh Nordstrom as Ellis County Health Authority for a term from July 1, 2020 through June 30, 2022. - Todd Little, County Judge
Administrative: Al Approval of Regular Bills, Payroll, and Officers' Reports. A2 Approval of Commissioners' Court Minutes from June 16, 2020. - Krystal Valdez, County Clerk A3 Acceptance of the Annual Road Report for Road & Bridge Precinct 2. - Lane Grayson, Commissioner, Road & Bridge Precinct 2 Financial: Fl Acceptance of a tabulated report of the county's receipts and disbursements of funds from June 9, 2020 - June 23, 2020, pursuant to Local Government Code §114.024. - Janet Martin, Audit F2 Acceptance of the Justice of the Peace Precinct 1 monthly financial report for May 2020, pursuant to Local Government Code §114.044. -Alberto Mares, Department of Development F3 Acceptance of the Community Supervision and Corrections Department (CSCD) monthly financial report for May 2020, pursuant to Local Government Code §114.044. - Katy Kitchens, CSCD; Janet Martin, Audit F4 Acceptance of the County Auditor's monthly report for May 2020, pursuant to Local Government Code §114.025. -Janet Martin, Audit F5 Approval of property tax refunds as submitted by Tax Assessor/Collector John Bridges and audited by Janet Martin. -Janet Martin, Audit F6 Approval for payment of invoice received from Crosspoint Communications for services received June 2019 in the amount of $4,435.00, to be paid out of the FY2019-20 Non- Departmental Radio Tower Line. F7 FY2019-20 Line Item Adjustment: DECREASE 001-0140-508680 Contract Services by $4,435.00; INCREASE 001-0140-508870 Radio Tower by $4,435.00. - Todd Little, County Judge F8 FY2019-20 Budget Amendment: INCREASE 012-0000-303020 Less: Fund Budgeted by $342,338.31; INCREASE 012-0755-508020 Purchase of Equip by $67,338.31; INCREASE 012- 0755-509150 Asphalt by $275,000.00. - Kyle Butler, Commissioner, Road & Bridge Precinct 4 F9 FY2019-20 Line Item Adjustment: DECREASE 040-0940-509710 County Court at Law #3 by $175,037.00; INCREASE 040-0940-509713 CCL3 Consulting Fee by $4,033.00: INCREASE 040- 0940-509715 CCL Architect Fees by $171,004.00. - KW Winkles, Audit F10 FY2019-20 Line Item Adjustment: DECREASE 001-0030-508010 Supplies by $1,475.00; DECREASE 001-0030-508050 Conference by $3,333.00; DECREASE 001-0030-508620 Fiscal Service Fee by $350.00; INCREASE 001-0030-507030 Telephone by $375.00; INCREASE 001- 0030-508060 Dues by $783.00; INCREASE 001-0030-508190 Computer by $4,000.00. -Janet Martin, Audit Fl1 FY2019-20 Line Item Adjustment: DECREASE 001-0430-508010 Supplies/Other by $30.00; INCREASE 001-0430-508190 Computer by $30.00. - Samantha Pickett, Emergency Management F12 FY2019-20 Line Item Adjustment: DECREASE 001-0060-506010 Travel Reimb by $400.00; DECREASE 001-0060-507030 Telephone by $400.00; DECREASE 001-0060-508080 Auto Gas by $300.00; DECREASE 001-0060-508210 Uniform by $200.00; DECREASE 001-0060-508730 Office Equip/Maint/Rps by $200.00; INCREASE 001-0060-508060 Dues by $300.00; INCREASE 001- 0060-508190 Computer by $1,200.00. - Alberto Mares, Department of Development F13 FY2019-20 Line Item Adjustment: DECREASE 011-0704-508070 RB3 Gen/Misc by $45,000.00; INCREASE 011-0704-509090 FM3 Repair/Parts by $45,000.00. - Paul Perry, Commissioner, Road & Bridge Precinct 3
Consideration and action for approval for the final payment of principal and interest to Bancorpsouth Equipment Finance for a 2019 Mack Granite GR64F Dump Truck for Road and Bridge Precinct 2 in the amount of $17,827.99.
Consideration and action for approval for County Judge to execute lease agreements with American National Leasing for three (3) 2020 Ford F-150 4x4s. These will be used in the Criminal and Special Investigation Units of the Sheriff's Department. Equipment from Cap Fleet on all vehicles listed. These will be a three-year lease.
Consideration and approval to purchase video streaming system hardware including setup and deployment from Swagit Productions, LLC using the TIPS Cooperative Contract 190703.
Approval of freight charges in the amount of $2,435.00 for delivery of Flair Data Systems equipment approved for use by the Ellis County Judicial System in response to COVID-19 Mitigation (Minute Order 194.20). The total purchase amount is $152,218.82.
Consideration and action to renew or modify the current County and Retiree Health Insurance coverage and premiums through the Texas Association of Counties and Employee Benefits Pool for the Fiscal Year 2020-2021 with approval for County Judge to sign renewal. - Theresa Taylor, Human Resources
Consideration and action for selection of public members to the Salary Grievance Committee, pursuant to Local Government Code §152.014. - Krystal Valdez, County Clerk
Consideration and action to accept a donation of services and work from GBRK Edgewood, L.L.C. to perform grade work at the County Farm property for the purposes of improving storm water drainage run off from the new development Buffalo Ridge Subdivision. -Joseph Jackson, Engineering
Consideration and action for selection of public members to the Salary Grievance Committee, pursuant to Local Government Code §152.014. - Krystal Valdez, County Clerk
Consideration and action to authorize the County Judge to sign a development permit as the Owner for proposed grade work and drainage improvements to a tributary at the County Farm. The work limits on County property are approximately 100' x 30'. -Joseph Jackson, Engineering
Consideration and action for County Judge to sign the Certification form of Coronavirus Relief Fund (CRF) under the Coronavirus Aid, Relief, and Economic Security (CARES) Act in the amount of $3,460,930.00. - Samantha Pickett, Emergency Management
Consideration and action to authorize the County Judge to sign the Law Enforcement Support Office (LESO) application to participate in the program. This is a recurring request and is a renewal for the Ellis County Sheriff's Office. - Chuck Edge, Sheriff
Consideration and action to create a designation of Administrative Leave with Pay, as there is no such Leave in Section 9 of the Ellis County Policy Manual. - Chuck Edge, Sheriff
Consideration and action on a resolution concerning property tax appraisal reform. - Paul Perry, Commissioner, Road & Bridge Precinct 3
RECESS TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. ADJOURNMENT OF EXECUTIVE SESSION 4.1 Pursuant to §551.071 of the Government Code, consultation with counsel regarding pending or contemplated litigation concerning notice of claim and potential litigation against Ellis County concerning property damage to a door owned by Marcy Warren in the amount of $266.00. - Vance Hinds, County & District Attorney's Office 4.2 Pursuant to §551.071 of the Government Code, consultation with counsel regarding pending or contemplated litigation in case No. 3:18-CV-03152-S, Solis v. Ellis County. - Ann Montgomery, County & District Attorney's Office
Consideration and possible action concerning notice of claim and potential litigation against Ellis County concerning property damage to a door owned by Marcy Warren in the amount of $266.00. - Vance Hinds, County & District Attorney's Office
Consideration and action to approve the mediated settlement agreement in No. 3:18-CV- 03152-S, Solis v. Ellis County. -Ann Montgomery, County & District Attorney's Office ADJOURNMENT
County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Texas Open Meetings Act §551 Motion to open meeting Invocation and Pledge of Allegiance - Randy Stinson, Commissioner, Precinct 1
Consideration and action to re-appoint Dr. Leigh Nordstrom as Ellis County Health Authority for a term from July 1, 2020 through June 30, 2022. - Todd Little, County Judge
Administrative: Al Approval of Regular Bills, Payroll, and Officers' Reports. A2 Approval of Commissioners' Court Minutes from June 16, 2020. - Krystal Valdez, County Clerk A3 Acceptance of the Annual Road Report for Road & Bridge Precinct 2. - Lane Grayson, Commissioner, Road & Bridge Precinct 2 Financial: Fl Acceptance of a tabulated report of the county's receipts and disbursements of funds from June 9, 2020 - June 23, 2020, pursuant to Local Government Code §114.024. - Janet Martin, Audit F2 Acceptance of the Justice of the Peace Precinct 1 monthly financial report for May 2020, pursuant to Local Government Code §114.044. -Alberto Mares, Department of Development F3 Acceptance of the Community Supervision and Corrections Department (CSCD) monthly financial report for May 2020, pursuant to Local Government Code §114.044. - Katy Kitchens, CSCD; Janet Martin, Audit F4 Acceptance of the County Auditor's monthly report for May 2020, pursuant to Local Government Code §114.025. -Janet Martin, Audit F5 Approval of property tax refunds as submitted by Tax Assessor/Collector John Bridges and audited by Janet Martin. -Janet Martin, Audit F6 Approval for payment of invoice received from Crosspoint Communications for services received June 2019 in the amount of $4,435.00, to be paid out of the FY2019-20 Non- Departmental Radio Tower Line. F7 FY2019-20 Line Item Adjustment: DECREASE 001-0140-508680 Contract Services by $4,435.00; INCREASE 001-0140-508870 Radio Tower by $4,435.00. - Todd Little, County Judge F8 FY2019-20 Budget Amendment: INCREASE 012-0000-303020 Less: Fund Budgeted by $342,338.31; INCREASE 012-0755-508020 Purchase of Equip by $67,338.31; INCREASE 012- 0755-509150 Asphalt by $275,000.00. - Kyle Butler, Commissioner, Road & Bridge Precinct 4 F9 FY2019-20 Line Item Adjustment: DECREASE 040-0940-509710 County Court at Law #3 by $175,037.00; INCREASE 040-0940-509713 CCL3 Consulting Fee by $4,033.00: INCREASE 040- 0940-509715 CCL Architect Fees by $171,004.00. - KW Winkles, Audit F10 FY2019-20 Line Item Adjustment: DECREASE 001-0030-508010 Supplies by $1,475.00; DECREASE 001-0030-508050 Conference by $3,333.00; DECREASE 001-0030-508620 Fiscal Service Fee by $350.00; INCREASE 001-0030-507030 Telephone by $375.00; INCREASE 001- 0030-508060 Dues by $783.00; INCREASE 001-0030-508190 Computer by $4,000.00. -Janet Martin, Audit Fl1 FY2019-20 Line Item Adjustment: DECREASE 001-0430-508010 Supplies/Other by $30.00; INCREASE 001-0430-508190 Computer by $30.00. - Samantha Pickett, Emergency Management F12 FY2019-20 Line Item Adjustment: DECREASE 001-0060-506010 Travel Reimb by $400.00; DECREASE 001-0060-507030 Telephone by $400.00; DECREASE 001-0060-508080 Auto Gas by $300.00; DECREASE 001-0060-508210 Uniform by $200.00; DECREASE 001-0060-508730 Office Equip/Maint/Rps by $200.00; INCREASE 001-0060-508060 Dues by $300.00; INCREASE 001- 0060-508190 Computer by $1,200.00. - Alberto Mares, Department of Development F13 FY2019-20 Line Item Adjustment: DECREASE 011-0704-508070 RB3 Gen/Misc by $45,000.00; INCREASE 011-0704-509090 FM3 Repair/Parts by $45,000.00. - Paul Perry, Commissioner, Road & Bridge Precinct 3
Consideration and action for approval for the final payment of principal and interest to Bancorpsouth Equipment Finance for a 2019 Mack Granite GR64F Dump Truck for Road and Bridge Precinct 2 in the amount of $17,827.99.
Consideration and action for approval for County Judge to execute lease agreements with American National Leasing for three (3) 2020 Ford F-150 4x4s. These will be used in the Criminal and Special Investigation Units of the Sheriff's Department. Equipment from Cap Fleet on all vehicles listed. These will be a three-year lease.
Consideration and approval to purchase video streaming system hardware including setup and deployment from Swagit Productions, LLC using the TIPS Cooperative Contract 190703.
Approval of freight charges in the amount of $2,435.00 for delivery of Flair Data Systems equipment approved for use by the Ellis County Judicial System in response to COVID-19 Mitigation (Minute Order 194.20). The total purchase amount is $152,218.82.
Consideration and action to renew or modify the current County and Retiree Health Insurance coverage and premiums through the Texas Association of Counties and Employee Benefits Pool for the Fiscal Year 2020-2021 with approval for County Judge to sign renewal. - Theresa Taylor, Human Resources
Consideration and action for selection of public members to the Salary Grievance Committee, pursuant to Local Government Code §152.014. - Krystal Valdez, County Clerk
Consideration and action to accept a donation of services and work from GBRK Edgewood, L.L.C. to perform grade work at the County Farm property for the purposes of improving storm water drainage run off from the new development Buffalo Ridge Subdivision. -Joseph Jackson, Engineering
Consideration and action for selection of public members to the Salary Grievance Committee, pursuant to Local Government Code §152.014. - Krystal Valdez, County Clerk
Consideration and action to authorize the County Judge to sign a development permit as the Owner for proposed grade work and drainage improvements to a tributary at the County Farm. The work limits on County property are approximately 100' x 30'. -Joseph Jackson, Engineering
Consideration and action for County Judge to sign the Certification form of Coronavirus Relief Fund (CRF) under the Coronavirus Aid, Relief, and Economic Security (CARES) Act in the amount of $3,460,930.00. - Samantha Pickett, Emergency Management
Consideration and action to authorize the County Judge to sign the Law Enforcement Support Office (LESO) application to participate in the program. This is a recurring request and is a renewal for the Ellis County Sheriff's Office. - Chuck Edge, Sheriff
Consideration and action to create a designation of Administrative Leave with Pay, as there is no such Leave in Section 9 of the Ellis County Policy Manual. - Chuck Edge, Sheriff
Consideration and action on a resolution concerning property tax appraisal reform. - Paul Perry, Commissioner, Road & Bridge Precinct 3
RECESS TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. ADJOURNMENT OF EXECUTIVE SESSION 4.1 Pursuant to §551.071 of the Government Code, consultation with counsel regarding pending or contemplated litigation concerning notice of claim and potential litigation against Ellis County concerning property damage to a door owned by Marcy Warren in the amount of $266.00. - Vance Hinds, County & District Attorney's Office 4.2 Pursuant to §551.071 of the Government Code, consultation with counsel regarding pending or contemplated litigation in case No. 3:18-CV-03152-S, Solis v. Ellis County. - Ann Montgomery, County & District Attorney's Office
Consideration and possible action concerning notice of claim and potential litigation against Ellis County concerning property damage to a door owned by Marcy Warren in the amount of $266.00. - Vance Hinds, County & District Attorney's Office
Consideration and action to approve the mediated settlement agreement in No. 3:18-CV- 03152-S, Solis v. Ellis County. -Ann Montgomery, County & District Attorney's Office ADJOURNMENT