County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Texas Open Meetings Act §551 Motion to open meeting Invocation and Pledge of Allegiance - Kyle Butler, Commissioner, Precinct 4
Administrative: Al Approval of Regular Bills, Payroll, and Officers' Reports. A2 Approval of Commissioners' Court Minutes from June 30, 2020. - Krystal Valdez, County Clerk A3 Acceptance of Notice of Termination from the City of Palmer regarding an Interlocal Agreement for Enforcement of Ellis County Fire Code for a term from October 1, 2019 through September 30, 2020. A4 Approval of the Ellis County Investment Policy, revised July 14, 2020. - Cheryl Chambers, Treasurer Financial: Fl Acceptance of a tabulated report of the county's receipts and disbursements of funds from June 24, 2020-July 7, 2020, pursuant to Local Government Code §114.024. -Janet Martin, Audit F2 FY2019-20 Line Item Adjustment: DECREASE 001-0010-506030 Ammunition by $67.55; DECREASE 001-0010-509380 DWI Warr Review by $1,509.88; INCREASE 001-0010-507020 Repairs by $67.85; INCREASE 001-0010-508070 Gen Misc by $174.23; INCREASE 001-0010-508190 Computer by $1,230.65; INCREASE 001-0010-509040 Animal Control by $105.00. - Chuck Edge, Sheriff F3 FY2019-20 Line Item Adjustment: DECREASE 001-0015-508070 Gen Misc by $326.00; DECREASE 001-0015-508350 Employee Training by $50.00; INCREASE 001-0015-508120 Radios by $376.00. - Chuck Edge, Sheriff F4 FY2019-20 Line Item Adjustment: DECREASE 001-0520-508050 Conference by $1,200.00; INCREASE 001-0520-508010 Supplies by $1,200.00. -Jackie Miller, Jr., Justice of the Peace Precinct 2 F5 FY2019-20 Line Item Adjustment: DECREASE 001-0385-508070 Visiting Judge by $2,000.00; INCREASE 001-0385-508190 Computer by $2,000.00. - Gene Calvert, County Court at Law 2 F6 FY2019-20 Line Item Adjustment: DECREASE 010-0653-508070 FM2 Gen Misc by $1,000.00; INCREASE 010-0653-509180 FM2 Chemicals by $1,000.00. - Lane Grayson, Commissioner, Road & Bridge Precinct 2 F7 FY2019-20 Line Item Adjustment: DECREASE 001-0050-508030 Furniture/Fixtures by $300.00; INCREASE 001-0050-508190 Computers by $300.00. -MarkArnold, Texas A&M AgriLife Extension Office F8 FY2019-20 Line Item Adjustment: DECREASE 001-0510-508020 Equipment by $200.00; INCREASE 001-0510-508190 Computer by $200.00. - Chris Macon, Justice of the Pet 1 F9 FY2019-20 Line Item Adjustment: DECREASE 001-0170-505020 Salary by $24,998.00; INCREASE 001-0700-650950 Transfer to Civil Bond Supervision by $24,998.00. - K.W. Winkles, Audit F10 FY2019-20 Line Item Adjustment: DECREASE 001-0140-505580 Contingencies/Reserve by $33,125.52; INCREASE 001-0210-509600 HAVA CARES ACT Grant by $33,125.52. -Jana Onyon, Elections Fll FY2019-20 Line Item Adjustment: DECREASE 001-0230-508050 Conference by $3,013.36; INCREASE 001-0390-508190 Computer by $1,538.36; INCREASE 001-0230-508010 Supplies by $475.00; INCREASE 001-0230-508730 Maint/Rps/Ofc Equip by $1,000.00. - E.J. Harbin, Purchasing; Todd Little, County Judge F12 FY2019-20 Line Item Adjustment: DECREASE 001-0611-508050 Conference by $2,000.00; DECREASE 001-0611-508010 Supplies by $354.89; INCREASE 001-0611-507060 Insurance Deductible by $2,354.89. - Roy Callender, Jr., Constable Precinct 1 F13 FY2019-20 Budget Amendment: INCREASE 001-0210-409600 HAVA CARES ACT Grant Revenues by $165,627.59; INCREASE 001-0210-509600 HAVA CARES ACT Grant Expenditures by $165,627.59, pursuant to Texas Local Government Code §111.0107 unbudgeted intergovernmental contract revenue certified by County Auditor. -Jana Onyon, Elections F14 FY2019-20 Budget Amendment: INCREASE 011-0704-400080 FM3 Interlocal by $50,857.00; INCREASE 011-0704-508070 FM3 Gen Misc by $50,857.00, pursuant to Texas Local Government Code §111.0107 unbudgeted intergovernmental contract revenue certified by County Auditor. - Paul Perry, Commissioner, Road & Bridge Precinct 3
Consideration and action upon a final plat of Woodard Farms, Phase 2. The property contains a total of ± 2.104 acres of land in the Adam T. Miller Survey, Abstract No. 716, located south of the intersection of Marion Road and Norrell Road, in the extraterritorial jurisdiction (ETJ) of Maypearl, Road and Bridge Precinct No. 4.
Consideration and action upon a request to grant a one-time variance for Parcel ID No. 200070 - 2511 Springer Road from Section IV (B)(2) (Residential Lots) of the Subdivision Development Standards to allow one (1) lot without meeting the minimum road frontage requirement. The property contains ± 5.0 acres of land located in the J.P. Laughlin Survey, Abstract No. 627, in the extra-territorial jurisdiction (ETJ) of Midlothian, Ellis Road & Bridge Precinct No. 4.
Consideration and action upon a request to grant a one-time variance for 1117 Augusta Street (Parcel ID No. 155766) from Section IV (B) (2) (Residential Lots) of the Subdivision Development Standards and Ellis County Order No. 182.11 to allow one (1) lot without meeting the minimum lot size and lot depth dimensions as required. The property contains ± .5 acres of land, in the extra-territorial jurisdiction (ETJ) of Red Oak, Ellis Road & Bridge Precinct No. 4.
Consideration and action to approve the renewal of the Boiler Maintenance Service Agreement using Buy Board Contract No. 558-18 for a one-year period.
Consideration and action to approve the renewal of the HVAC Maintenance Service Agreement using Buy Board Contract No. 558-18 for a one-year period
Consideration and action for approval to purchase Cisco wired and wireless network hardware equipment with implementation services from Flair Data Systems, Inc. using the Texas DIR Cooperative Contract No. DIR-TSO-2542.
Consideration and action to approve the requested update to the Ellis County Purchasing Policy and Procedures Manual Quotations Section.
Consideration and action for approval of the selection of Boucher, Morgan and Young, P.C. to provide Professional Audit Services to Ellis County.
Consideration and action for a finding that Architexas is the most highly qualified provider of architectural services on the basis of demonstrated competence and qualifications under Section 2254.004 of the Texas Local Government Code for RFSQ -2020-001 Architectural Services for Justice of the Peace Precinct No. 2.
Request authorization to negotiate a contract at a fair and reasonable price with Architexas based on the finding that Architexas is the most highly qualified provider of architectural services under Section 2254.004 of the Texas Local Government Code for RFSQ-2020-001 Architectural Services for Justice of the Peace Precinct No. 2.
Consideration and action to terminate the contract currently in place between Ellis County and Ronald Clyde. - Todd Little, County Judge
Consideration and action for SY2020 Rate setting for the Ellis County Local Provider Participation Fund. - Cheryl Chambers, Treasurer
Consideration and action for Ellis County to enter into a Tax Abatement Agreement with Freshpet, Inc. - Marty Nelson, City of Ennis
Consideration and possible action to combine the Ellis County Accounts Payable Department with the Ellis County Auditor's Office. -Janet Martin, Auditor
Consideration and action to authorize the County Judge to sign the Bureau Account Setup Form with Certified Payments. This will provide an online method to pay misdemeanor court costs, fines and reimbursement fees via the county website. - Krystal Valdez, County Clerk
Consideration and action to approve Commissioner Lane Grayson to sign a contract with Texas Materials Group, Inc., doing business as TexasBit, for all material, labor, and equipment required for the placement of hot mix asphalt paving on Chisholm Trail for an amount of $122,711.68. - Lane Grayson, Commissioner, Precinct 2
Consideration and action to authorize the County Judge to sign the County Transportation Infrastructure Fund Grant Agreement through the Texas Department of Transportation to receive grant funding in the amount of $162,703.00 for transportation infrastructure projects located in the county. - Todd Little, County Judge
Consideration and action to approve the mediated settlement agreement in Cause No. 97524, Jones v. Egan and Ortiz. - Randy Montgomery, D. Randall Montgomery & Associates PLLC
RECESS TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. ADJOURNMENT OF EXECUTIVE SESSION 4.1 Pursuant to §551.071 of the Government Code, consultation with counsel regarding pending or contemplated litigation in Cause No. 97524, Jones v. Egan and Ortiz. - Randy Montgomery, D. Randall Montgomery & Associates PLLC
Consideration and action to approve the mediated settlement agreement in Cause No. 97524, Jones v. Egan and Ortiz. - Randy Montgomery, D. Randall Montgomery & Associates PLLC ADJOURNMENT
County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Texas Open Meetings Act §551 Motion to open meeting Invocation and Pledge of Allegiance - Kyle Butler, Commissioner, Precinct 4
Administrative: Al Approval of Regular Bills, Payroll, and Officers' Reports. A2 Approval of Commissioners' Court Minutes from June 30, 2020. - Krystal Valdez, County Clerk A3 Acceptance of Notice of Termination from the City of Palmer regarding an Interlocal Agreement for Enforcement of Ellis County Fire Code for a term from October 1, 2019 through September 30, 2020. A4 Approval of the Ellis County Investment Policy, revised July 14, 2020. - Cheryl Chambers, Treasurer Financial: Fl Acceptance of a tabulated report of the county's receipts and disbursements of funds from June 24, 2020-July 7, 2020, pursuant to Local Government Code §114.024. -Janet Martin, Audit F2 FY2019-20 Line Item Adjustment: DECREASE 001-0010-506030 Ammunition by $67.55; DECREASE 001-0010-509380 DWI Warr Review by $1,509.88; INCREASE 001-0010-507020 Repairs by $67.85; INCREASE 001-0010-508070 Gen Misc by $174.23; INCREASE 001-0010-508190 Computer by $1,230.65; INCREASE 001-0010-509040 Animal Control by $105.00. - Chuck Edge, Sheriff F3 FY2019-20 Line Item Adjustment: DECREASE 001-0015-508070 Gen Misc by $326.00; DECREASE 001-0015-508350 Employee Training by $50.00; INCREASE 001-0015-508120 Radios by $376.00. - Chuck Edge, Sheriff F4 FY2019-20 Line Item Adjustment: DECREASE 001-0520-508050 Conference by $1,200.00; INCREASE 001-0520-508010 Supplies by $1,200.00. -Jackie Miller, Jr., Justice of the Peace Precinct 2 F5 FY2019-20 Line Item Adjustment: DECREASE 001-0385-508070 Visiting Judge by $2,000.00; INCREASE 001-0385-508190 Computer by $2,000.00. - Gene Calvert, County Court at Law 2 F6 FY2019-20 Line Item Adjustment: DECREASE 010-0653-508070 FM2 Gen Misc by $1,000.00; INCREASE 010-0653-509180 FM2 Chemicals by $1,000.00. - Lane Grayson, Commissioner, Road & Bridge Precinct 2 F7 FY2019-20 Line Item Adjustment: DECREASE 001-0050-508030 Furniture/Fixtures by $300.00; INCREASE 001-0050-508190 Computers by $300.00. -MarkArnold, Texas A&M AgriLife Extension Office F8 FY2019-20 Line Item Adjustment: DECREASE 001-0510-508020 Equipment by $200.00; INCREASE 001-0510-508190 Computer by $200.00. - Chris Macon, Justice of the Pet 1 F9 FY2019-20 Line Item Adjustment: DECREASE 001-0170-505020 Salary by $24,998.00; INCREASE 001-0700-650950 Transfer to Civil Bond Supervision by $24,998.00. - K.W. Winkles, Audit F10 FY2019-20 Line Item Adjustment: DECREASE 001-0140-505580 Contingencies/Reserve by $33,125.52; INCREASE 001-0210-509600 HAVA CARES ACT Grant by $33,125.52. -Jana Onyon, Elections Fll FY2019-20 Line Item Adjustment: DECREASE 001-0230-508050 Conference by $3,013.36; INCREASE 001-0390-508190 Computer by $1,538.36; INCREASE 001-0230-508010 Supplies by $475.00; INCREASE 001-0230-508730 Maint/Rps/Ofc Equip by $1,000.00. - E.J. Harbin, Purchasing; Todd Little, County Judge F12 FY2019-20 Line Item Adjustment: DECREASE 001-0611-508050 Conference by $2,000.00; DECREASE 001-0611-508010 Supplies by $354.89; INCREASE 001-0611-507060 Insurance Deductible by $2,354.89. - Roy Callender, Jr., Constable Precinct 1 F13 FY2019-20 Budget Amendment: INCREASE 001-0210-409600 HAVA CARES ACT Grant Revenues by $165,627.59; INCREASE 001-0210-509600 HAVA CARES ACT Grant Expenditures by $165,627.59, pursuant to Texas Local Government Code §111.0107 unbudgeted intergovernmental contract revenue certified by County Auditor. -Jana Onyon, Elections F14 FY2019-20 Budget Amendment: INCREASE 011-0704-400080 FM3 Interlocal by $50,857.00; INCREASE 011-0704-508070 FM3 Gen Misc by $50,857.00, pursuant to Texas Local Government Code §111.0107 unbudgeted intergovernmental contract revenue certified by County Auditor. - Paul Perry, Commissioner, Road & Bridge Precinct 3
Consideration and action upon a final plat of Woodard Farms, Phase 2. The property contains a total of ± 2.104 acres of land in the Adam T. Miller Survey, Abstract No. 716, located south of the intersection of Marion Road and Norrell Road, in the extraterritorial jurisdiction (ETJ) of Maypearl, Road and Bridge Precinct No. 4.
Consideration and action upon a request to grant a one-time variance for Parcel ID No. 200070 - 2511 Springer Road from Section IV (B)(2) (Residential Lots) of the Subdivision Development Standards to allow one (1) lot without meeting the minimum road frontage requirement. The property contains ± 5.0 acres of land located in the J.P. Laughlin Survey, Abstract No. 627, in the extra-territorial jurisdiction (ETJ) of Midlothian, Ellis Road & Bridge Precinct No. 4.
Consideration and action upon a request to grant a one-time variance for 1117 Augusta Street (Parcel ID No. 155766) from Section IV (B) (2) (Residential Lots) of the Subdivision Development Standards and Ellis County Order No. 182.11 to allow one (1) lot without meeting the minimum lot size and lot depth dimensions as required. The property contains ± .5 acres of land, in the extra-territorial jurisdiction (ETJ) of Red Oak, Ellis Road & Bridge Precinct No. 4.
Consideration and action to approve the renewal of the Boiler Maintenance Service Agreement using Buy Board Contract No. 558-18 for a one-year period.
Consideration and action to approve the renewal of the HVAC Maintenance Service Agreement using Buy Board Contract No. 558-18 for a one-year period
Consideration and action for approval to purchase Cisco wired and wireless network hardware equipment with implementation services from Flair Data Systems, Inc. using the Texas DIR Cooperative Contract No. DIR-TSO-2542.
Consideration and action to approve the requested update to the Ellis County Purchasing Policy and Procedures Manual Quotations Section.
Consideration and action for approval of the selection of Boucher, Morgan and Young, P.C. to provide Professional Audit Services to Ellis County.
Consideration and action for a finding that Architexas is the most highly qualified provider of architectural services on the basis of demonstrated competence and qualifications under Section 2254.004 of the Texas Local Government Code for RFSQ -2020-001 Architectural Services for Justice of the Peace Precinct No. 2.
Request authorization to negotiate a contract at a fair and reasonable price with Architexas based on the finding that Architexas is the most highly qualified provider of architectural services under Section 2254.004 of the Texas Local Government Code for RFSQ-2020-001 Architectural Services for Justice of the Peace Precinct No. 2.
Consideration and action to terminate the contract currently in place between Ellis County and Ronald Clyde. - Todd Little, County Judge
Consideration and action for SY2020 Rate setting for the Ellis County Local Provider Participation Fund. - Cheryl Chambers, Treasurer
Consideration and action for Ellis County to enter into a Tax Abatement Agreement with Freshpet, Inc. - Marty Nelson, City of Ennis
Consideration and possible action to combine the Ellis County Accounts Payable Department with the Ellis County Auditor's Office. -Janet Martin, Auditor
Consideration and action to authorize the County Judge to sign the Bureau Account Setup Form with Certified Payments. This will provide an online method to pay misdemeanor court costs, fines and reimbursement fees via the county website. - Krystal Valdez, County Clerk
Consideration and action to approve Commissioner Lane Grayson to sign a contract with Texas Materials Group, Inc., doing business as TexasBit, for all material, labor, and equipment required for the placement of hot mix asphalt paving on Chisholm Trail for an amount of $122,711.68. - Lane Grayson, Commissioner, Precinct 2
Consideration and action to authorize the County Judge to sign the County Transportation Infrastructure Fund Grant Agreement through the Texas Department of Transportation to receive grant funding in the amount of $162,703.00 for transportation infrastructure projects located in the county. - Todd Little, County Judge
Consideration and action to approve the mediated settlement agreement in Cause No. 97524, Jones v. Egan and Ortiz. - Randy Montgomery, D. Randall Montgomery & Associates PLLC
RECESS TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551. ADJOURNMENT OF EXECUTIVE SESSION 4.1 Pursuant to §551.071 of the Government Code, consultation with counsel regarding pending or contemplated litigation in Cause No. 97524, Jones v. Egan and Ortiz. - Randy Montgomery, D. Randall Montgomery & Associates PLLC
Consideration and action to approve the mediated settlement agreement in Cause No. 97524, Jones v. Egan and Ortiz. - Randy Montgomery, D. Randall Montgomery & Associates PLLC ADJOURNMENT