County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Texas Open Meetings Act §551 Motion to open meeting Invocation and Pledge of Allegiance - Paul Perry, Commissioner, Precinct 3
Consideration and action: Administrative: A1 Approval of Regular Bills, Payroll, and Officers' Reports. A2 Approval of Commissioners' Court Minutes from July 14, 2020. - Krystal Vaidez, County Clerk A3 Acceptance of refund check from the Texas Association of Counties for the cancelled 2020 Legislative Conference in the amount of $130.00. - Todd Little, County Judge A4 Acceptance of surplus distribution check from the Texas Association of Counties Health and Employee Benefits Pool in the amount of $152,266.12. - Todd Little, County Judge A5 Acceptance of the Ellis County 2nd Quarter 2020 Investment Report. - Cheryl Chambers, Treasurer A6 Consideration and Action for approval to repair the following streets for the City of Maypearl under Interlocal Agreement. Phillips ($13,912), Mesquite ($3,600), Eil ($4,440), Panther ($2,500), and MLK Jr.($10,800)/ - Paul Perry, Commissioner, Road & Bridge Precinct 3 A7 Acceptance of monthly reports for Texas A&M AgriLife County Agents. - Mark Arnold, Texas A&M AgriLife Extension Office Financial: F1 Acceptance of a tabulated report of the county's receipts and disbursements of funds from July 8, 2020 - July 20, 2020, pursuant to Local Government Code §114.024. -Janet Martin, Audit F2 Acceptance of County Auditor monthly report for June 2020, pursuant to Local Government Code §114.025. -Janet Martin, Audit F3 Acceptance of the Fire Marshal monthly financial report for June 2020, pursuant to Local Government Code §114.044. - Tim Birdwell, Fire Marshal F4 Acceptance of the Community Supervision and Corrections Department (CSCD) monthly financial report for June 2020, pursuant to Local Government Code §114.044. - Katherine Kitchens, CSCD F5 Acceptance of the Justice of the Peace Precinct 1 monthly financial report for June 2020, pursuant to Local Government Code §114.044. - Chris Macon, Justice of the Peace Precinct 1 F6 Acceptance of the Department of Development (DOD) monthly financial report for June 2020, pursuant to Local Government Code §114.044. -Alberto Mares, DOD F7 Acceptance of $692,186.00 from the Coronavirus Relief Fund per Local Government Code §111.0106. -Janet Martin, Audit F8 FY2019-20 Line Item Adjustment: DECREASE 001-0010-508240 Collision Repair by $4,042.23; INCREASE 001-0010-508100 Auto Tires by $3,000.00; INCREASE 001-0010-508890 Transport Expense by $1,042.23. - Chuck Edge, Sheriff F9 FY2019-20 Line Item Adjustment: DECREASE 001-0060-507030 Telephone by $400.00; DECREASE 001-0060-508730 Office Equipment Maint Rps by $400.00; DECREASE 001-0060- 508880 Computer Software by $5,000.00; INCREASE 001-0060-508020 Equipment by $800.00; INCREASE 001-0060-508190 Computer by $5,000.00. - Alberto Mares, DOD F10 FY2019-20 Line Item Adjustment: DECREASE 001-0320-508060 Official Bond/Dues by $2,800.00; INCREASE 001-0320-508730 Maint Rps Off Equip by $2,800.00. - Krystol Voldez, County Clerk F11 FY2019-20 Line Item Adjustment: DECREASE 011-0704-508070 FM3 Gen/Misc by $100,000.00; INCREASE 011-0704-509110 FM3 Gravel by $100,00.00. - Paul Perry, Commissioner, Road & Bridge Precinct 3 F12 FY2019-20 Line Item Adjustment: DECREASE 001-0020-507020 Repairs by $1,000.00; INCREASE 001-0020-508020 Equipment by $1,000.00. - Keith Roberts, Maintenance F13 FY2019-20 Line Item Adjustment: DECREASE 001-0140-505580 Contingencies/Reserve by $16,000.00; INCREASE 001-0210-509600 HAVA Election Security Grant by $16,000.00. -Jana Onyon, Elections F14 FY2019-20 Line Item Adjustment: DECREASE 004-0652-508070 RB2 General Ep by $5,000.00; INCREASE 004-0652-508020 RB2 Equipment by $5,000.00. - Lane Grayson, Commissioner, Road & Bridge Precinct 2 F15 FY2019-20 Budget Amendment: INCREASE 001-0210-409600 HAVA Grant Expenditure by $120,000.00; INCREASE 001-0210-509600 HAVA Grant Expenditure by $120,000.00; pursuant to Local Government Code §111.0107 unbudgeted intergovernmental contract revenue certified by County Auditor. -Jana Onyon, Elections
DEPARTMENT OF DEVELOPMENT Consideration and action upon a replat of Fairview Acres Lots 1A-1 & 1A-2. The property contains ± 2.987 acres in the L. Kelsey Survey Abstract No. 594, located on the southeast corner of Marion Road and FM 157, in the extra-territorial jurisdiction (ETJ) of Venus, Ellis County Road and Bridge Precinct No. 4.
Consideration and action upon a final plat of Voorheis Addition. The property contains ± 16.721 acres of land in the John C. Paxton Survey, Abstract No. 854. It is located on the north side of FM 1446, ± 4,000 feet east of Richard Road, in the extra-territorial jurisdiction (ETJ) of Waxahachie, Ellis Road and Bridge Precinct No. 3
Consideration and action upon a final plat of Renfro Subdivision, Tract 1 and Tract 2. The property contains ± 5.33 acres of land in the J.Starrett Survey, Abstract No. 1026. It is located on west side of Buchanan Drive, in the extra-territorial jurisdiction (ETJ) of Waxahachie, Ellis Road and Bridge Precinct No. 4.
Consideration and action upon a request to grant a one-time variance for property located at 1015 Stevens Road (Parcel No. 217298) from Section IV (B)(2) (Residential Lots) of the Subdivision Development Standards to allow one (1) lot without meeting the minimum lot size requirement. The overall property contains ± 2.16 acres of land located in the Milton W. Damron Survey, Abstract No. 304, Road & Bridge Precinct No. 2.
PURCHASING Discussion, consideration and approval to add Task Order #2 to HDR Architects Contract for Additional Architectural Services in an amount not to exceed $7,450.00 for Mechanical Duct Redesign for County Court at Law 3 Courtroom Finish Out.
PUBLIC HEARING To hear public comments concerning the amount of the mandatory provider participation payments that the Ellis County Commissioners' Court intends to require of all local hospitals in fiscal year (FY) 2020 and how the revenue derived from those payments is to be spent.
ADMINISTRATIVE Consideration and action for SY2020 Rate setting for the Ellis County Local Provider Participation Fund. - Cheryl Chambers, Treasurer
Consideration and action for Ellis County to be the endorsing county for 1320 Sports Local Organizing Committee's Events Trust Fund Application for the 2020 AAA Texas NHRA Fall Nationals Event on October 15-18, 2020 at the Texas Motorplex. The Application is for the Event Trust Fund (EFT), Major Events Reimbursement Program (MERP), or Motor Sports Racing Trust Fund (MSRTF) programs. -Andy Carter, Director, 1320 Sports Local Organizing Committee
Discussion and consideration regarding the possibility of restarting armored car deliveries for Ellis County offices. - Cheryl Chambers, Treasurer
Consideration and action to approve the Ellis County Tax Abatement Guidelines. - Todd Little, County Judge
Consideration and action to authorize the purchase of COVID-19 test kits to provide limited onsite testing. Expenses will not exceed $25,000 and will be paid for by funds received through the CARES Act. - Theresa Taylor, Human Resources; Samantha Pickett, Emergency Management
Discussion and approval of COVID-19 Testing and Return-to-Work Guidelines. - Theresa Taylor, Human Resources; Samantha Pickett, Emergency Management
Consideration and action to reappoint E.J. Harbin as Ellis County Purchasing Agent for a term from July 31, 2020 through July 31, 2022. - Todd Little, County Judge
Consideration and action for the approval of the bond for Ellis County Purchasing Agent E.J. Harbin for a term from July 31, 2020 through July 31, 2022, immediately effective upon signing of the Bribery Statement and the Oath of Office, and being sworn in on July 31, 2020. - Todd Little, County Judge
Consideration and approval for a budget adjustment in the current budget for job titles only. - Chuck Edge, Sheriff
Consideration and approval of Commissioners Court Resolution to participate in the replacement of the bridge on Hampton Road at Little Creek, National Bridge Inventory (NBI) Structure Number 18-071-0-AA01-37-001. Participation shall consist of Ellis County contributing 10% matching funds for construction of the project. - Ted Kontor, Engineering
Consideration and approval of the Advanced Funding Agreement from TxDOT for the replacement of the bridge on Hampton Road at Little Creek, NBI Structure Number 18-071-0- AA01-37-001. - Ted Kantor, Engineering
Consideration and approval of Commissioners Court Resolutions to participate in the replacement of the following bridges: a. White Rock Road at Mill Creek Tributary, NBI Structure Number 18-071-0-AA03-06-002; b. White Rock Road at Mill Creek, NBI Structure Number 18-071-0-AA03-06-003; c. Harris Road at Hog Creek, NBI Structure Number 18-071-0-AA02-96-001; and d. Bethel Road at Bakers Branch, NBI Structure Number 18-071-0-AA02-38-001. Participation shall consist of Ellis County performing 10% matching funds by performing equivalent match projects on other Ellis County structures. - Ted Kantor, Engineering
Consideration and approval of the Advanced Funding Agreements from TxDOT for the replacement of the following bridges: a. White Rock Road at Mill Creek Tributary, NBI Structure Number 18-071-0-AA03-06-002; b. White Rock Road at Mill Creek, NBI Structure Number 18-071-0-AA03-06-003; c. Harris Road at Hog Creek, NBI Structure Number 18-071-0-AA02-96-001; and d. Bethel Road at Bakers Branch, NBI Structure Number 18-071-0-AA02-38-001. - Ted Kantor, Engineering ADJOURNMENT
County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Texas Open Meetings Act §551 Motion to open meeting Invocation and Pledge of Allegiance - Paul Perry, Commissioner, Precinct 3
Consideration and action: Administrative: A1 Approval of Regular Bills, Payroll, and Officers' Reports. A2 Approval of Commissioners' Court Minutes from July 14, 2020. - Krystal Vaidez, County Clerk A3 Acceptance of refund check from the Texas Association of Counties for the cancelled 2020 Legislative Conference in the amount of $130.00. - Todd Little, County Judge A4 Acceptance of surplus distribution check from the Texas Association of Counties Health and Employee Benefits Pool in the amount of $152,266.12. - Todd Little, County Judge A5 Acceptance of the Ellis County 2nd Quarter 2020 Investment Report. - Cheryl Chambers, Treasurer A6 Consideration and Action for approval to repair the following streets for the City of Maypearl under Interlocal Agreement. Phillips ($13,912), Mesquite ($3,600), Eil ($4,440), Panther ($2,500), and MLK Jr.($10,800)/ - Paul Perry, Commissioner, Road & Bridge Precinct 3 A7 Acceptance of monthly reports for Texas A&M AgriLife County Agents. - Mark Arnold, Texas A&M AgriLife Extension Office Financial: F1 Acceptance of a tabulated report of the county's receipts and disbursements of funds from July 8, 2020 - July 20, 2020, pursuant to Local Government Code §114.024. -Janet Martin, Audit F2 Acceptance of County Auditor monthly report for June 2020, pursuant to Local Government Code §114.025. -Janet Martin, Audit F3 Acceptance of the Fire Marshal monthly financial report for June 2020, pursuant to Local Government Code §114.044. - Tim Birdwell, Fire Marshal F4 Acceptance of the Community Supervision and Corrections Department (CSCD) monthly financial report for June 2020, pursuant to Local Government Code §114.044. - Katherine Kitchens, CSCD F5 Acceptance of the Justice of the Peace Precinct 1 monthly financial report for June 2020, pursuant to Local Government Code §114.044. - Chris Macon, Justice of the Peace Precinct 1 F6 Acceptance of the Department of Development (DOD) monthly financial report for June 2020, pursuant to Local Government Code §114.044. -Alberto Mares, DOD F7 Acceptance of $692,186.00 from the Coronavirus Relief Fund per Local Government Code §111.0106. -Janet Martin, Audit F8 FY2019-20 Line Item Adjustment: DECREASE 001-0010-508240 Collision Repair by $4,042.23; INCREASE 001-0010-508100 Auto Tires by $3,000.00; INCREASE 001-0010-508890 Transport Expense by $1,042.23. - Chuck Edge, Sheriff F9 FY2019-20 Line Item Adjustment: DECREASE 001-0060-507030 Telephone by $400.00; DECREASE 001-0060-508730 Office Equipment Maint Rps by $400.00; DECREASE 001-0060- 508880 Computer Software by $5,000.00; INCREASE 001-0060-508020 Equipment by $800.00; INCREASE 001-0060-508190 Computer by $5,000.00. - Alberto Mares, DOD F10 FY2019-20 Line Item Adjustment: DECREASE 001-0320-508060 Official Bond/Dues by $2,800.00; INCREASE 001-0320-508730 Maint Rps Off Equip by $2,800.00. - Krystol Voldez, County Clerk F11 FY2019-20 Line Item Adjustment: DECREASE 011-0704-508070 FM3 Gen/Misc by $100,000.00; INCREASE 011-0704-509110 FM3 Gravel by $100,00.00. - Paul Perry, Commissioner, Road & Bridge Precinct 3 F12 FY2019-20 Line Item Adjustment: DECREASE 001-0020-507020 Repairs by $1,000.00; INCREASE 001-0020-508020 Equipment by $1,000.00. - Keith Roberts, Maintenance F13 FY2019-20 Line Item Adjustment: DECREASE 001-0140-505580 Contingencies/Reserve by $16,000.00; INCREASE 001-0210-509600 HAVA Election Security Grant by $16,000.00. -Jana Onyon, Elections F14 FY2019-20 Line Item Adjustment: DECREASE 004-0652-508070 RB2 General Ep by $5,000.00; INCREASE 004-0652-508020 RB2 Equipment by $5,000.00. - Lane Grayson, Commissioner, Road & Bridge Precinct 2 F15 FY2019-20 Budget Amendment: INCREASE 001-0210-409600 HAVA Grant Expenditure by $120,000.00; INCREASE 001-0210-509600 HAVA Grant Expenditure by $120,000.00; pursuant to Local Government Code §111.0107 unbudgeted intergovernmental contract revenue certified by County Auditor. -Jana Onyon, Elections
DEPARTMENT OF DEVELOPMENT Consideration and action upon a replat of Fairview Acres Lots 1A-1 & 1A-2. The property contains ± 2.987 acres in the L. Kelsey Survey Abstract No. 594, located on the southeast corner of Marion Road and FM 157, in the extra-territorial jurisdiction (ETJ) of Venus, Ellis County Road and Bridge Precinct No. 4.
Consideration and action upon a final plat of Voorheis Addition. The property contains ± 16.721 acres of land in the John C. Paxton Survey, Abstract No. 854. It is located on the north side of FM 1446, ± 4,000 feet east of Richard Road, in the extra-territorial jurisdiction (ETJ) of Waxahachie, Ellis Road and Bridge Precinct No. 3
Consideration and action upon a final plat of Renfro Subdivision, Tract 1 and Tract 2. The property contains ± 5.33 acres of land in the J.Starrett Survey, Abstract No. 1026. It is located on west side of Buchanan Drive, in the extra-territorial jurisdiction (ETJ) of Waxahachie, Ellis Road and Bridge Precinct No. 4.
Consideration and action upon a request to grant a one-time variance for property located at 1015 Stevens Road (Parcel No. 217298) from Section IV (B)(2) (Residential Lots) of the Subdivision Development Standards to allow one (1) lot without meeting the minimum lot size requirement. The overall property contains ± 2.16 acres of land located in the Milton W. Damron Survey, Abstract No. 304, Road & Bridge Precinct No. 2.
PURCHASING Discussion, consideration and approval to add Task Order #2 to HDR Architects Contract for Additional Architectural Services in an amount not to exceed $7,450.00 for Mechanical Duct Redesign for County Court at Law 3 Courtroom Finish Out.
PUBLIC HEARING To hear public comments concerning the amount of the mandatory provider participation payments that the Ellis County Commissioners' Court intends to require of all local hospitals in fiscal year (FY) 2020 and how the revenue derived from those payments is to be spent.
ADMINISTRATIVE Consideration and action for SY2020 Rate setting for the Ellis County Local Provider Participation Fund. - Cheryl Chambers, Treasurer
Consideration and action for Ellis County to be the endorsing county for 1320 Sports Local Organizing Committee's Events Trust Fund Application for the 2020 AAA Texas NHRA Fall Nationals Event on October 15-18, 2020 at the Texas Motorplex. The Application is for the Event Trust Fund (EFT), Major Events Reimbursement Program (MERP), or Motor Sports Racing Trust Fund (MSRTF) programs. -Andy Carter, Director, 1320 Sports Local Organizing Committee
Discussion and consideration regarding the possibility of restarting armored car deliveries for Ellis County offices. - Cheryl Chambers, Treasurer
Consideration and action to approve the Ellis County Tax Abatement Guidelines. - Todd Little, County Judge
Consideration and action to authorize the purchase of COVID-19 test kits to provide limited onsite testing. Expenses will not exceed $25,000 and will be paid for by funds received through the CARES Act. - Theresa Taylor, Human Resources; Samantha Pickett, Emergency Management
Discussion and approval of COVID-19 Testing and Return-to-Work Guidelines. - Theresa Taylor, Human Resources; Samantha Pickett, Emergency Management
Consideration and action to reappoint E.J. Harbin as Ellis County Purchasing Agent for a term from July 31, 2020 through July 31, 2022. - Todd Little, County Judge
Consideration and action for the approval of the bond for Ellis County Purchasing Agent E.J. Harbin for a term from July 31, 2020 through July 31, 2022, immediately effective upon signing of the Bribery Statement and the Oath of Office, and being sworn in on July 31, 2020. - Todd Little, County Judge
Consideration and approval for a budget adjustment in the current budget for job titles only. - Chuck Edge, Sheriff
Consideration and approval of Commissioners Court Resolution to participate in the replacement of the bridge on Hampton Road at Little Creek, National Bridge Inventory (NBI) Structure Number 18-071-0-AA01-37-001. Participation shall consist of Ellis County contributing 10% matching funds for construction of the project. - Ted Kontor, Engineering
Consideration and approval of the Advanced Funding Agreement from TxDOT for the replacement of the bridge on Hampton Road at Little Creek, NBI Structure Number 18-071-0- AA01-37-001. - Ted Kantor, Engineering
Consideration and approval of Commissioners Court Resolutions to participate in the replacement of the following bridges: a. White Rock Road at Mill Creek Tributary, NBI Structure Number 18-071-0-AA03-06-002; b. White Rock Road at Mill Creek, NBI Structure Number 18-071-0-AA03-06-003; c. Harris Road at Hog Creek, NBI Structure Number 18-071-0-AA02-96-001; and d. Bethel Road at Bakers Branch, NBI Structure Number 18-071-0-AA02-38-001. Participation shall consist of Ellis County performing 10% matching funds by performing equivalent match projects on other Ellis County structures. - Ted Kantor, Engineering
Consideration and approval of the Advanced Funding Agreements from TxDOT for the replacement of the following bridges: a. White Rock Road at Mill Creek Tributary, NBI Structure Number 18-071-0-AA03-06-002; b. White Rock Road at Mill Creek, NBI Structure Number 18-071-0-AA03-06-003; c. Harris Road at Hog Creek, NBI Structure Number 18-071-0-AA02-96-001; and d. Bethel Road at Bakers Branch, NBI Structure Number 18-071-0-AA02-38-001. - Ted Kantor, Engineering ADJOURNMENT