County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act §551 Motion to open meeting Invocation and Pledge of Allegiance - Commissioner Lane Grayson
Administrative: A1 Approval of Regular Bills, Payroll, and Officers' Reports. A2 Approval of Commissioners' Court Minutes from and September 22, 2020 and the Special Meeting Minutes from September 29, 2020. - Krystal Valdez, County Clerk A3 Approval of payment(s) to North Texas Behavioral Authority (NTBHA) for FY2021 County Match funds in a total amount of $208,556.33. This will be paid in four quarterly payments. - Todd Little, County Judge A4 Acceptance of FY2020 Local Emergency Management Performance Grant (EMPG) awarded amount of $40,676.01. The EMPG application was approved on January 14, 2020, Minute Order 114.20. - Samantha Pickett, Emergency Management Coordinator A5 Approval for County Judge to sign the Inter-local Cooperation Contract and Agreement for Detention Services between the County of Ellis and the City of Midlothian for Class C misdemeanor offenses only. - Chuck Edge, Sheriff A6 Approval of the 2020-21 Law Library Services fees, as follows: Printing and copying black and white is $0.25, color per page is $0.50. Incoming fax is $1.50 per page. Outgoing fax is $2.00 for the first page and $1.00 per additional page. A notary fee of $6.00 per document and $1.00 per additional signature. The boardroom rental fee is $25.00 per hour. - Carlo Cates, Law Library A7 Accept 10.5 hours continuing education per TAC certification with requirements completed with 8 hours carryover from last year for a total of 18.5 hours during this period for Paul Perry. - Paul Perry, Commissioner, Road & Bridge Precinct 3 A8 Acceptance of audit report from Ellis County Emergency Services District 5, Ferris. - Tim Birdwell, Fire Marshal Financial: F1 Acceptance of a tabulated report of the county's receipts and disbursements of funds from September 16, 2020- September 28, 2020, pursuant to Local Government Code §114.024. - Janet Martin, Audit F2 Acceptance of the Justice of the Peace Precinct 1 monthly report for August 2020, pursuant to Local Government Code §114.024. - Chris Macon, Justice of the Peace, Precinct 1 F3 Acceptance of the Constable Precinct 2 audit report for August 2020, pursuant to Local Government Code §115. - Devonda Spurlock, Audit F4 Acceptance of the County Clerk audit report for August 2020, pursuant to Local Government Code §115. - Devonda Spurlock, Audit F5 Acceptance of the County & District Attorney audit report for August 2020, pursuant to Local Government Code §115. - Devonda Spurlock, Audit F6 Acceptance of the District Clerk audit report for August 2020, pursuant to Local Government Code §115. - Devonda Spurlock, Audit F7 Acceptance of the Department of Development audit report for August 2020, pursuant to Local Government Code §115. - Devonda Spurlock, Audit F8 Acceptance of the Elections Office audit report for August 2020, pursuant to Local Government Code §115. - Devonda Spurlock, Audit F9 Acceptance of the Fire Marshal audit report for August 2020, pursuant to Local Government Code §115. - Devonda Spurlock, Audit F10 Acceptance of the Justice of the Peace Precinct 1 audit report for August 2020, pursuant to Local Government Code §115. - Devonda Spurlock, Audit F11 Acceptance of the Justice of the Peace Precinct 2 audit report for August 2020, pursuant to Local Government Code §115. - Devonda Spurlock, Audit F12 Acceptance of the Justice of the Peace Precinct 3 audit report for August 2020, pursuant to Local Government Code §115. - Devonda Spurlock, Audit F13 Acceptance of the Justice of the Peace Precinct 4 audit report for August 2020, pursuant to Local Government Code §115. - Devonda Spurlock, Audit F14 Acceptance of the Law Library audit report for August 2020, pursuant to Local Government Code §115. - Devonda Spurlock, Audit F15 Acceptance of the Sheriff's Office audit report for August 2020, pursuant to Local Government Code §115. - Devonda Spurlock, Audit F16 Acceptance of the Sheriff's Office Bail Bond audit report for August 2020, pursuant to Local Government Code §115. - Devonda Spurlock, Audit F17 Acceptance of the Treasurer audit report for August 2020, pursuant to Local Government Code §115. - Devonda Spurlock, Audit F18 FY2019-20 Line Item Adjustment: DECREASE 001-0010-509010 K9 Supplies - Expense by $226.98; INCREASE 001-0010-508070 Operating Expenditures by $2.00; INCREASE 001-0010-508890 Transport Exp by $119.98; INCREASE 001-0010-509040 Animal Control by $105.00. - Chuck Edge, Sheriff F19 FY2019-20 Line Item Adjustment: DECREASE 001-0010-508210 Uniform Expense by $95.00; INCREASE 001-0010-507020 Repairs by $95.00. - Chuck Edge, Sheriff F20 FY2019-20 Line Item Adjustment: DECREASE 001-0015-508140 Inmate Feeding by $1,231.06; INCREASE 001-0015-507020 Repairs by $951.07; INCREASE 001-0010-508030 Furniture/Fixtures by $279.99. - Chuck Edge, Sheriff F21 FY2019-20 Line Item Adjustment: DECREASE 001-0015-508140 Inmate Feeding by $638.56; INCREASE 001-0015-508120 Radios by $473.17; INCREASE 001-0015-508210 Jailer Uniforms by $165.39. - Chuck Edge, Sheriff F22 FY2019-20 Line Item Adjustment: DECREASE 001-0015-508060 Bonds/Dues by $233.90; DECREASE 001-0015-508140 Inmate Feeding by $5,565.88; DECREASE 001-0015-508570 Peripheral Expend by $26.54; DECREASE 001-0015-508880 Computer Svcs by $602.44; INCREASE 001-0015-508210 Jailer Uniforms by $6,428.76. - Chuck Edge, Sheriff F23 FY2019-20 Line Item Adjustment: DECREASE 001-0015-508140 Inmate Feeding by $1,935.00; INCREASE 001-0015-507020 Jail Repairs by $1,935.00. - Chuck Edge, Sheriff F24 FY2019-20 Line Item Adjustment: DECREASE 001-0614-508050 Conference by $1,000.00; DECREASE 001-0614-508120 Radio by $74.63; INCREASE 001-0614-508020 Equipment by$226.80; INCREASE 001-0614-508190 Computer by $603.93; INCREASE 001-0614-508210 Uniform by $243.90. - Mike Jones, Constable, Precinct 4 F25 FY2019-20 Budget Amendment: INCREASE 001-0210-409640 Contracting Election by $17,735.00; INCREASE 001-0210-508480 Part Time Elections Salaries by $7,485.00; INCREASE 001-0210-509420 Election Expenses by $3,250.00; INCREASE 001-0210-506950 FICA by $1,500.00; INCREASE 001-0210-507030 Telephone by $2,500.00; INCREASE 001-0210-508010 Supplies by $3,000.00. -Jana Onyon, Elections F26 FY2019-20 Budget Amendment: INCREASE 001-0210-407190 Chapter 19 State Funding by $3,488.06; INCREASE 001-0210-508000 Chapter 19 Expense by $3,488.06. -Jana Onyon, Elections F27 FY2019-20 Budget Amendment: INCREASE 012-0755-400080 Interlocal Agreement by $30,000.00; INCREASE 012-0755-509110 Gravel by $30,000.00. - Kyle Butler, Commissioner, Road & Bridge Precinct 4
Consideration and action of a final plat of Turner Addition. The property contains ± 2.185 acres of land in the Milton W Damron Survey, Abstract No. 304, located on the west side of Stevens Road, ± 1,907 feet south of the intersection of Slovacek Road and Stevens Road, Ennis, Road & Bridge Precinct No. 2.
Consideration and action of a final plat of Village Creek Addition. The property contains ± 10.420 acres of land in the Southern Pacific Railroad Co. Survey, Abstract No. 1050, and the Joseph A. Looney Survey, Abstract No. 645, located ± 1,526 feet north east of the intersection of 1-45 and FM 879, in the extra-territorial jurisdiction of Ennis, Road & Bridge Precinct No. 1.
Consideration and action of a final plat of Bentley Creek Estates. The property contains ± 114.16 acres of land in the George M. Casey Survey, Abstract No. 245, located ± 1,200 feet east of the intersection of Greathouse Road and Boz Road, in the extra-territorial jurisdiction of Maypearl, Road & Bridge Precinct No. 3.
Consideration and action to release a performance bond and accept a maintenance bond for the Bentley Creek Estates Subdivision. The property contains ± 114.16 acres of land in the George M. Casey Survey, Abstract No. 245, located ± 1,200 feet east of the intersection of Greathouse Road and Boz Road, in the extra-territorial jurisdiction of Maypearl, Road & Bridge Precinct No. 3.
Consideration and action to release a performance bond and accept a maintenance bond for the Horseshoe Meadows Subdivision. The property contains ± 74.86 acres of land in the Mary Powers Survey, Abstract No. 843, and the W.C. Berry Survey, Abstract No. 73, located on the southside of Bob White Road ± 850 feet west of FM 664 in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 4.
PURCHASING Consideration and approval to renew the following bid: a. 2018-001 Janitorial Supply with Ennis Janitorial Supply Co. for a one (1) year renewal period effective December 19, 2020 to December 18, 2021.
Consideration and approval to renew the following bids: a. 2019-003 Emulsified Asphalts with Ergon Asphalts & Emulsions, Inc. for a one (1) year period effective December 19, 2020 to December 1, 2021. b. 2019-002 Road Materials with Vulcan Construction Materials, LLC and Texas Bit for a one (1) year period effective January 2, 2021 to January 1, 2022.
Consideration and approval for County Judge to execute a five-year purchase agreement with Axon Enterprise, Inc. for Tasers, Cartridges, Licenses, and Training for a total amount of $177,331.80 using the Texas DIR Cooperative Contract DIR-TSO-3561. The first-year payment of $4,531.80 will be due 30 days after contract execution.
Consideration and action to award CSP-2020-001 "Courtroom #6 Infill" for the 378th District Court (in relation to the County Court at Law #3 Project) to Northridge Construction Group, LLC in an amount of $670,000.00.
ADMINISTRATIVE Consideration and action to designate County Auditor or alternate to collect and report information now required on CPS attorney appointments and related expenses. Reference Local Government Code §71.0355. Data collection to begin October 2020 for reporting November 2021. -Janet Martin, Audit
Consideration and action to engage Carrington Coleman to assist Ellis County with all COVID Relief Fund activity. Fees to be limited to $75,000 unless additional Commissioners' Court approval is obtained. Fees to be paid by COVID Relief Fund money. -Janet Martin, Audit
3.3 Approval of a community support payment to Meals on Wheels of North Texas for FY2021 in the amount of $35,000. - Todd Little, County Judge 3.4 Consideration and action on a resolution in support of the Home-Delivered Meal Grant Program through the Texas Department of Agriculture. - Todd Little, County Judge
Resolution encouraging the State Legislature to increase public participation in selection of County Tax Appraisal Boards. - Paul Perry, Commissioner, Road & Bridge Precinct 3
Consideration and action to approve a revision of the Ellis County Fire Code, thereby adopting the 2018 Edition of the International Fire Code with the North Central Texas Council of Governments' recommended amendments, effective November 1, 2020. - Tim Birdwell, Fire Marshal
Acceptance of the re-appointment of Alfred Lemon to his regular position on ESD #5 Ferris ending December 31, 2020. Acceptance of the appointment of Steve Salmon to take the place of Billy Thompson - Treasurer for the term ending in December 31, 2021 for ESD #5 Ferris. - Tim Birdwell, Fire Marshal
Consideration and action for funds to be transferred from Sheriff Vacant Salary Contingency to the Sheriff budget (0010-505020). The requested amount is for one (1) Step 1 Deputy - $54,000. Additionally, request the transfer of all pertinent funds for insurances, retirement, and taxes for the position. - Chuck Edge, Sheriff
Consideration and action for funds to be transferred from the Sheriff Vacant Salary Contingency to the Jail budget (0015-505020). The requested amount is for three (3) Step 1 Detention Officers - $126,000. Additionally, request the transfer of all pertinent funds for insurances, retirement, and taxes for the three positions. - Chuck Edge, Sheriff ADJOURNMENT
County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act §551 Motion to open meeting Invocation and Pledge of Allegiance - Commissioner Lane Grayson
Administrative: A1 Approval of Regular Bills, Payroll, and Officers' Reports. A2 Approval of Commissioners' Court Minutes from and September 22, 2020 and the Special Meeting Minutes from September 29, 2020. - Krystal Valdez, County Clerk A3 Approval of payment(s) to North Texas Behavioral Authority (NTBHA) for FY2021 County Match funds in a total amount of $208,556.33. This will be paid in four quarterly payments. - Todd Little, County Judge A4 Acceptance of FY2020 Local Emergency Management Performance Grant (EMPG) awarded amount of $40,676.01. The EMPG application was approved on January 14, 2020, Minute Order 114.20. - Samantha Pickett, Emergency Management Coordinator A5 Approval for County Judge to sign the Inter-local Cooperation Contract and Agreement for Detention Services between the County of Ellis and the City of Midlothian for Class C misdemeanor offenses only. - Chuck Edge, Sheriff A6 Approval of the 2020-21 Law Library Services fees, as follows: Printing and copying black and white is $0.25, color per page is $0.50. Incoming fax is $1.50 per page. Outgoing fax is $2.00 for the first page and $1.00 per additional page. A notary fee of $6.00 per document and $1.00 per additional signature. The boardroom rental fee is $25.00 per hour. - Carlo Cates, Law Library A7 Accept 10.5 hours continuing education per TAC certification with requirements completed with 8 hours carryover from last year for a total of 18.5 hours during this period for Paul Perry. - Paul Perry, Commissioner, Road & Bridge Precinct 3 A8 Acceptance of audit report from Ellis County Emergency Services District 5, Ferris. - Tim Birdwell, Fire Marshal Financial: F1 Acceptance of a tabulated report of the county's receipts and disbursements of funds from September 16, 2020- September 28, 2020, pursuant to Local Government Code §114.024. - Janet Martin, Audit F2 Acceptance of the Justice of the Peace Precinct 1 monthly report for August 2020, pursuant to Local Government Code §114.024. - Chris Macon, Justice of the Peace, Precinct 1 F3 Acceptance of the Constable Precinct 2 audit report for August 2020, pursuant to Local Government Code §115. - Devonda Spurlock, Audit F4 Acceptance of the County Clerk audit report for August 2020, pursuant to Local Government Code §115. - Devonda Spurlock, Audit F5 Acceptance of the County & District Attorney audit report for August 2020, pursuant to Local Government Code §115. - Devonda Spurlock, Audit F6 Acceptance of the District Clerk audit report for August 2020, pursuant to Local Government Code §115. - Devonda Spurlock, Audit F7 Acceptance of the Department of Development audit report for August 2020, pursuant to Local Government Code §115. - Devonda Spurlock, Audit F8 Acceptance of the Elections Office audit report for August 2020, pursuant to Local Government Code §115. - Devonda Spurlock, Audit F9 Acceptance of the Fire Marshal audit report for August 2020, pursuant to Local Government Code §115. - Devonda Spurlock, Audit F10 Acceptance of the Justice of the Peace Precinct 1 audit report for August 2020, pursuant to Local Government Code §115. - Devonda Spurlock, Audit F11 Acceptance of the Justice of the Peace Precinct 2 audit report for August 2020, pursuant to Local Government Code §115. - Devonda Spurlock, Audit F12 Acceptance of the Justice of the Peace Precinct 3 audit report for August 2020, pursuant to Local Government Code §115. - Devonda Spurlock, Audit F13 Acceptance of the Justice of the Peace Precinct 4 audit report for August 2020, pursuant to Local Government Code §115. - Devonda Spurlock, Audit F14 Acceptance of the Law Library audit report for August 2020, pursuant to Local Government Code §115. - Devonda Spurlock, Audit F15 Acceptance of the Sheriff's Office audit report for August 2020, pursuant to Local Government Code §115. - Devonda Spurlock, Audit F16 Acceptance of the Sheriff's Office Bail Bond audit report for August 2020, pursuant to Local Government Code §115. - Devonda Spurlock, Audit F17 Acceptance of the Treasurer audit report for August 2020, pursuant to Local Government Code §115. - Devonda Spurlock, Audit F18 FY2019-20 Line Item Adjustment: DECREASE 001-0010-509010 K9 Supplies - Expense by $226.98; INCREASE 001-0010-508070 Operating Expenditures by $2.00; INCREASE 001-0010-508890 Transport Exp by $119.98; INCREASE 001-0010-509040 Animal Control by $105.00. - Chuck Edge, Sheriff F19 FY2019-20 Line Item Adjustment: DECREASE 001-0010-508210 Uniform Expense by $95.00; INCREASE 001-0010-507020 Repairs by $95.00. - Chuck Edge, Sheriff F20 FY2019-20 Line Item Adjustment: DECREASE 001-0015-508140 Inmate Feeding by $1,231.06; INCREASE 001-0015-507020 Repairs by $951.07; INCREASE 001-0010-508030 Furniture/Fixtures by $279.99. - Chuck Edge, Sheriff F21 FY2019-20 Line Item Adjustment: DECREASE 001-0015-508140 Inmate Feeding by $638.56; INCREASE 001-0015-508120 Radios by $473.17; INCREASE 001-0015-508210 Jailer Uniforms by $165.39. - Chuck Edge, Sheriff F22 FY2019-20 Line Item Adjustment: DECREASE 001-0015-508060 Bonds/Dues by $233.90; DECREASE 001-0015-508140 Inmate Feeding by $5,565.88; DECREASE 001-0015-508570 Peripheral Expend by $26.54; DECREASE 001-0015-508880 Computer Svcs by $602.44; INCREASE 001-0015-508210 Jailer Uniforms by $6,428.76. - Chuck Edge, Sheriff F23 FY2019-20 Line Item Adjustment: DECREASE 001-0015-508140 Inmate Feeding by $1,935.00; INCREASE 001-0015-507020 Jail Repairs by $1,935.00. - Chuck Edge, Sheriff F24 FY2019-20 Line Item Adjustment: DECREASE 001-0614-508050 Conference by $1,000.00; DECREASE 001-0614-508120 Radio by $74.63; INCREASE 001-0614-508020 Equipment by$226.80; INCREASE 001-0614-508190 Computer by $603.93; INCREASE 001-0614-508210 Uniform by $243.90. - Mike Jones, Constable, Precinct 4 F25 FY2019-20 Budget Amendment: INCREASE 001-0210-409640 Contracting Election by $17,735.00; INCREASE 001-0210-508480 Part Time Elections Salaries by $7,485.00; INCREASE 001-0210-509420 Election Expenses by $3,250.00; INCREASE 001-0210-506950 FICA by $1,500.00; INCREASE 001-0210-507030 Telephone by $2,500.00; INCREASE 001-0210-508010 Supplies by $3,000.00. -Jana Onyon, Elections F26 FY2019-20 Budget Amendment: INCREASE 001-0210-407190 Chapter 19 State Funding by $3,488.06; INCREASE 001-0210-508000 Chapter 19 Expense by $3,488.06. -Jana Onyon, Elections F27 FY2019-20 Budget Amendment: INCREASE 012-0755-400080 Interlocal Agreement by $30,000.00; INCREASE 012-0755-509110 Gravel by $30,000.00. - Kyle Butler, Commissioner, Road & Bridge Precinct 4
Consideration and action of a final plat of Turner Addition. The property contains ± 2.185 acres of land in the Milton W Damron Survey, Abstract No. 304, located on the west side of Stevens Road, ± 1,907 feet south of the intersection of Slovacek Road and Stevens Road, Ennis, Road & Bridge Precinct No. 2.
Consideration and action of a final plat of Village Creek Addition. The property contains ± 10.420 acres of land in the Southern Pacific Railroad Co. Survey, Abstract No. 1050, and the Joseph A. Looney Survey, Abstract No. 645, located ± 1,526 feet north east of the intersection of 1-45 and FM 879, in the extra-territorial jurisdiction of Ennis, Road & Bridge Precinct No. 1.
Consideration and action of a final plat of Bentley Creek Estates. The property contains ± 114.16 acres of land in the George M. Casey Survey, Abstract No. 245, located ± 1,200 feet east of the intersection of Greathouse Road and Boz Road, in the extra-territorial jurisdiction of Maypearl, Road & Bridge Precinct No. 3.
Consideration and action to release a performance bond and accept a maintenance bond for the Bentley Creek Estates Subdivision. The property contains ± 114.16 acres of land in the George M. Casey Survey, Abstract No. 245, located ± 1,200 feet east of the intersection of Greathouse Road and Boz Road, in the extra-territorial jurisdiction of Maypearl, Road & Bridge Precinct No. 3.
Consideration and action to release a performance bond and accept a maintenance bond for the Horseshoe Meadows Subdivision. The property contains ± 74.86 acres of land in the Mary Powers Survey, Abstract No. 843, and the W.C. Berry Survey, Abstract No. 73, located on the southside of Bob White Road ± 850 feet west of FM 664 in the extraterritorial jurisdiction (ETJ) of the City of Waxahachie, Road & Bridge Precinct No. 4.
PURCHASING Consideration and approval to renew the following bid: a. 2018-001 Janitorial Supply with Ennis Janitorial Supply Co. for a one (1) year renewal period effective December 19, 2020 to December 18, 2021.
Consideration and approval to renew the following bids: a. 2019-003 Emulsified Asphalts with Ergon Asphalts & Emulsions, Inc. for a one (1) year period effective December 19, 2020 to December 1, 2021. b. 2019-002 Road Materials with Vulcan Construction Materials, LLC and Texas Bit for a one (1) year period effective January 2, 2021 to January 1, 2022.
Consideration and approval for County Judge to execute a five-year purchase agreement with Axon Enterprise, Inc. for Tasers, Cartridges, Licenses, and Training for a total amount of $177,331.80 using the Texas DIR Cooperative Contract DIR-TSO-3561. The first-year payment of $4,531.80 will be due 30 days after contract execution.
Consideration and action to award CSP-2020-001 "Courtroom #6 Infill" for the 378th District Court (in relation to the County Court at Law #3 Project) to Northridge Construction Group, LLC in an amount of $670,000.00.
ADMINISTRATIVE Consideration and action to designate County Auditor or alternate to collect and report information now required on CPS attorney appointments and related expenses. Reference Local Government Code §71.0355. Data collection to begin October 2020 for reporting November 2021. -Janet Martin, Audit
Consideration and action to engage Carrington Coleman to assist Ellis County with all COVID Relief Fund activity. Fees to be limited to $75,000 unless additional Commissioners' Court approval is obtained. Fees to be paid by COVID Relief Fund money. -Janet Martin, Audit
3.3 Approval of a community support payment to Meals on Wheels of North Texas for FY2021 in the amount of $35,000. - Todd Little, County Judge 3.4 Consideration and action on a resolution in support of the Home-Delivered Meal Grant Program through the Texas Department of Agriculture. - Todd Little, County Judge
Resolution encouraging the State Legislature to increase public participation in selection of County Tax Appraisal Boards. - Paul Perry, Commissioner, Road & Bridge Precinct 3
Consideration and action to approve a revision of the Ellis County Fire Code, thereby adopting the 2018 Edition of the International Fire Code with the North Central Texas Council of Governments' recommended amendments, effective November 1, 2020. - Tim Birdwell, Fire Marshal
Acceptance of the re-appointment of Alfred Lemon to his regular position on ESD #5 Ferris ending December 31, 2020. Acceptance of the appointment of Steve Salmon to take the place of Billy Thompson - Treasurer for the term ending in December 31, 2021 for ESD #5 Ferris. - Tim Birdwell, Fire Marshal
Consideration and action for funds to be transferred from Sheriff Vacant Salary Contingency to the Sheriff budget (0010-505020). The requested amount is for one (1) Step 1 Deputy - $54,000. Additionally, request the transfer of all pertinent funds for insurances, retirement, and taxes for the position. - Chuck Edge, Sheriff
Consideration and action for funds to be transferred from the Sheriff Vacant Salary Contingency to the Jail budget (0015-505020). The requested amount is for three (3) Step 1 Detention Officers - $126,000. Additionally, request the transfer of all pertinent funds for insurances, retirement, and taxes for the three positions. - Chuck Edge, Sheriff ADJOURNMENT